Video editing agencies

Video editing agency software for client review, approvals and billing

AgencyPro gives video editing, short-form and podcast editing teams one client portal for briefs, frame-accurate review comments, versioned approvals, delivery and package billing. It is not an editor: Premiere Pro, Resolve and Final Cut stay where they are.

See how it works for your agency

A short workflow tour, from client context to delivery and billing. No signup needed.

Narrated screen walkthrough using fictional sample data.

AgencyPro for creative agencies

Explore service offers, brand context, client feedback, file handoffs, and billing.

Open on YouTube

The short answer

On every plan: client portal, video brief forms, request queue, file delivery with in-browser preview, messaging, invoicing and monthly video packages.
On Pro ($79/mo): frame-accurate comments and drawing on MP4, MOV and WebM cuts, versioned approvals, time tracking, credit packs, auto-assignment and capacity view.
Storage: unlimited on every plan, with a 10GB limit per file. Link larger raw files or masters from your own storage.
Not included: editing, transcoding, NLE integrations or raw-footage transfer at studio scale.

Where video projects lose time

Editing time is usually quoted well. The overruns come from everything around it: a brief with no aspect ratios, footage spread across three links, feedback typed as "around 1:40 the music is too loud", a new stakeholder at the fine cut, and no record of which version the client approved.

Each of those adds an unbilled round. AgencyPro keeps the brief, every cut, every frame-level comment and the approval on one request the client can see, so a dispute about round four has an answer.

How a video project runs in AgencyPro

Collect the brief and footage. Each video service has its own request form: format, aspect ratios, target length, references, music direction, captions and deadline. Clients upload files on the form or paste a link to footage in Dropbox, Google Drive or a transfer service.
Assign the editor. Assign by hand or with auto-assign rules (Pro). Capacity management (Pro) shows which editors have room before you promise a delivery date.
Share the first cut for review. Upload a review export (MP4, MOV or WebM) to the request and move it to Client Review. On Pro, clients scrub to a frame, pin a comment and draw on it from their portal.
Revise in versions. Upload the next cut as a new version. Earlier comments stay on the earlier version, and you can compare versions side by side (Pro). The version count shows how many rounds the project has used.
Get the approval on record. On Pro, the client approves a specific version and the record stays on the request. On Basic, they approve in a client-visible comment and you move the request to Completed.
Deliver the finals. Put final exports in the client portal or, where share links are enabled, send a link with an optional expiry date and download limit. Storage is unlimited on every plan; link to masters held elsewhere when a single file is over 10GB.
Bill the project or package. Invoice the stage or the project, or let a monthly video package renew through Stripe or PayPal. On Pro, compare tracked hours with the quote before you price the next job.

See annotation for supported file types and drawing tools.

What AgencyPro does next to your editing tools

Job	Where it usually happens	AgencyPro's part	Plan
Editing, color and sound	Premiere Pro, DaVinci Resolve, Final Cut Pro, After Effects	Nothing. AgencyPro does not edit video or connect to editing software.	Not included
Raw footage transfer	Dropbox, Google Drive, a large-file transfer service	Footage upload (up to 10GB per file, unlimited storage) or a link on the request, next to the brief.	Every plan
Client review of cuts	A video review tool, or timestamps typed into email	Frame-accurate comments and drawing on uploaded cuts, with versions.	Pro
Approval record	An email that says "looks good"	Approval tied to a specific version on the request.	Pro
Final delivery	Transfer links that expire	Files in the client portal, or share links with an optional expiry and download limit.	Every plan
Billing	Invoicing or accounting software	Project invoices, monthly packages, credit packs, reminders and late fees.	Credits on Pro

Video packages, short-form and podcast editing

Monthly video packages

Sell a fixed number of edits per month as a recurring service, with a cap on requests per period and on edits in progress at once. On Pro, credit packs price a reel and a long-form edit differently from one balance.

Short-form production

High volume means batch requests: a weekly request holds that week's clips, hooks and captions. On a weekly package, recurring auto-requests (Pro) open the new batch request each time it renews. Track 9:16, 1:1 and 16:9 variants as separate deliverables.

Podcast editing

Treat each episode as a request with the raw recording link, show notes and clip list. Video podcasts get frame-accurate comments. For audio-only episodes, collect timestamped notes in comments.

Brand, corporate and commercial projects

Split the project into rough cut, fine cut and final, each with its own approval. Name the client's final approver up front. AgencyPro does not run required sequential sign-off across legal, brand and executive reviewers.

What it costs for a video team

Each plan includes one seat, and each extra person adds a seat fee. Freelance editors you add as team members count as seats. For example, a 5-person editing team:

Basic: $39 + 4 x $15 = $99/mo. Portal, requests, delivery and invoicing, with comment-based approvals.
Pro: $79 + 4 x $20 = $159/mo. Adds frame-accurate comments, versioned approvals, time tracking and credit packs.

Your editing software and cloud storage are separate costs. Client count does not change the AgencyPro price. See pricing.

When AgencyPro is not the right fit for a video agency

Your editors want client comments inside the editing timeline. AgencyPro does not integrate with Premiere Pro, Resolve or Final Cut. A review tool with an NLE integration does that.
You move terabytes of raw footage per project. Keep a dedicated transfer or storage service and link to it from the request.
You need color-critical or HDR review. Browser playback is for content feedback, not grading sign-off.
You are on Basic and need frame-level notes. Video annotation and versioned approvals take Pro.
You are a solo editor with two steady clients. A shared folder and an invoicing tool may be enough for now.

Video editing agency software: common questions

Answers for video editing, short-form and podcast teams.

Is AgencyPro video editing software?

No. AgencyPro is the client-facing side of a video editing agency: briefs, review comments, approvals, delivery and billing. Your editors keep working in Premiere Pro, DaVinci Resolve, Final Cut Pro or After Effects.

Can clients leave timestamped feedback on a video?

Yes, on Pro and Plus. Clients open the cut in their portal, scrub to the moment, pin a comment on the frame and draw on it if needed. MP4, MOV and WebM files can be annotated in the browser. Each version keeps its own comments.

How large can uploaded video files be?

Each file can be up to 10GB, and total storage is unlimited on every plan, Basic included. Review exports and most finals fit easily. For single files over 10GB, such as long raw camera files or uncompressed masters, keep them in your own cloud storage and link them on the request.

Does AgencyPro charge clients for extra revision rounds automatically?

No. It does not apply revision surcharges by itself. Put included rounds and the price of extra rounds in your proposal or contract, use the version history as the record, and bill extra rounds as an add-on or a separate invoice once the client agrees.

Can I sell monthly video packages?

Yes. Create a recurring service with tiers, for example 8 short-form edits or 4 long-form edits a month, and cap requests per period. On Pro, credit packs let a 60-second reel and a 20-minute episode cost different amounts from the same balance.

Does it work for podcast editing?

For video podcasts, yes: episodes and clips get frame-accurate comments like any other video. For audio-only episodes, annotation is not documented for audio files, so collect timestamped notes in comments and deliver files through the portal.

How much does AgencyPro cost for a video team?

Basic is $39/mo, Pro $79/mo and Plus $149/mo, each with one seat. Extra seats are $15, $20 or $30/mo by plan. A 5-person video team on Pro pays $79 + 4 x $20 = $159/mo. Clients are unlimited on every plan.