From Campaign Request to Retainer Billing — Automated
Stop losing hours to manual reporting and retainer management. AgencyPro automates campaign request intake, service time tracking, and monthly invoicing so you can focus on driving results.
Centralize all client marketing requests in one place. Clients submit PPC campaign changes, content needs, social media requests, and optimization requests through your portal.
Automatically track time spent on PPC management, content creation, social media posting, email campaigns, and client communication. Know exactly where your hours go.
Set up recurring billing for monthly marketing retainers or invoice per campaign. Track hours against retainers and bill for overages automatically.
Share monthly marketing reports, campaign analytics, and performance data with clients through secure, organized file sharing.
See which marketing services (PPC, SEO, social media, email) and clients are most profitable. Track time vs. revenue to optimize your service offerings.
Keep all marketing discussions in one place with built-in messaging. Share campaign updates, reports, and strategy changes seamlessly.
Streamline Your Marketing Campaign Workflow
Discover how organized request systems, automated time tracking by service type, and seamless reporting help marketing agencies maintain profitable margins.
Onboard & Strategize
Set up new marketing clients with campaign briefs, goals, and monthly retainer agreements
Execute & Track
Track time spent on PPC management, content creation, social media, and campaign optimization
Report & Optimize
Share monthly performance reports, campaign analytics, and optimization recommendations with clients
Invoice & Scale
Automatically bill monthly retainers, track hours against budgets, and invoice for additional services
Marketing Agencies Recovering 38% More Billable Hours
Forward-thinking marketing agencies are capturing previously lost time through automated retainer billing, streamlined reporting, and transparent service tracking.
Track PPC vs. Content vs. Social Media Time
Know exactly how long PPC management takes vs. content creation vs. social media posting. Bill accurately for each service type.
Automate Monthly Retainer Billing
Set up recurring invoices for marketing retainers and automatically bill for overage hours when clients request additional campaigns
Streamline Monthly Reporting
Share campaign performance reports, analytics dashboards, and ROI data through organized client portals, reducing report prep time
Prevent Campaign Scope Creep
Track time spent on campaign changes, additional ad sets, and extra content requests to bill accurately for scope expansion
Increase Retainer Values
Transparent time tracking shows clients exactly how their retainer hours are used, helping justify 20-30% retainer increases
Reduce Marketing Admin Time
Centralized communication and automated billing saves 10-15 hours per week on admin tasks, freeing time for client work
More billable hours recovered
Faster payment collection
Client retention rate
Based on average results reported by agencies using AgencyPro
Frequently Asked Questions
Get answers to common questions about our platform.
How does AgencyPro help digital marketing agencies manage monthly retainers?
Set up recurring monthly invoices for marketing retainers, track hours against the retainer allocation, and automatically bill for overages. Clients can see exactly how their retainer hours are being used across PPC, content, social media, and other services, building trust and justifying your monthly fees.
Can I track time per client across different marketing activities?
Yes! Track time separately for PPC management, content creation, social media posting, email campaigns, reporting, and client meetings. Set different hourly rates for each service type. This helps you understand which marketing services are most profitable and price accordingly.
How does the client portal help with marketing reporting?
Share monthly marketing reports, campaign analytics, ROI dashboards, and performance data through the secure client portal. Clients can access their reports 24/7, view progress over time, and understand the value of your work. This reduces report delivery time and increases client satisfaction.
What happens when clients request additional marketing work beyond their retainer?
Track additional work separately and automatically generate invoices for overage hours. The platform shows clients exactly what additional work was performed (new campaigns, extra content, additional ad sets) and how much time it took. This eliminates disputes and ensures you get paid for all marketing work.
How can I manage multiple marketing campaigns for the same client?
Organize campaigns by service type (PPC, SEO, social media, email) or campaign name within each client's portal. Track performance and costs separately for each campaign. This is perfect for agencies managing complex multi-channel marketing strategies.
Can I track ROI and performance metrics for marketing campaigns?
While AgencyPro doesn't directly track marketing metrics, you can upload performance reports, ROI data, and campaign analytics to show clients the value of your work. Many agencies use this to justify rate increases and demonstrate campaign success.
How does the request system work for ongoing marketing needs?
Clients can submit marketing requests through structured forms - new PPC campaigns, content needs, social media posts, email campaigns, or optimization requests. All requests are organized by priority and campaign, making it easy to manage ongoing marketing work efficiently.
What if clients want to see marketing work in progress?
Share progress updates, draft content, preliminary campaign data, and performance trends through the client portal. Clients can see that work is actively being performed on their account, which builds confidence and reduces the "what are you working on?" emails.
How does AgencyPro help with digital marketing agency scaling?
By automating retainer billing, organizing client requests, and providing clear time tracking, agencies typically save 10-15 hours per week on admin tasks. This time can be reinvested in client work or business development, leading to faster agency growth.
Can I manage both PPC and organic marketing clients?
Absolutely! Organize clients by service type (PPC vs. SEO vs. social media) and track different types of work accordingly. Set different pricing for paid vs. organic services. The platform adapts to any digital marketing business model.
Resources for Marketing Agencies
Guides, templates, and tools to help you run a more profitable marketing agency.
Marketing Agency Invoice Template
Professional invoice template for marketing campaigns and retainers.
Agency Pricing Models Guide
Learn different pricing models to maximize your agency profitability.
Freelance Rate Calculator
Calculate your ideal hourly rate for marketing services.
Client Onboarding Workflow
Streamline your new client onboarding with this workflow template.
How to Scale Your Agency
Proven strategies for growing your marketing agency sustainably.
SEO Agencies
Specialized features for SEO agencies and organic marketing.