Powerful Time Tracking Features
Everything you need to track, analyze, and optimize your team's time and productivity.
Start/stop timers for active work or log time manually with notes. Track time against specific projects and clients. Mobile-friendly for on-the-go time entry—never lose billable hours.
Generate timesheet reports by team member, project, client, or date range. See billable vs. non-billable breakdowns, utilization rates, and time trends. Export to CSV for deeper analysis.
Select time entries and auto-generate invoices with line items showing hours, rates, and descriptions. Set different hourly rates per client or project. Approve entries before invoicing.
View all team members' time entries in one dashboard. See who's tracking time, identify missing entries, and ensure accurate billing. Monitor team capacity and workload distribution.
Set project budgets in hours and track actual time spent. Get alerts when projects approach budget limits. Compare estimated vs. actual time to improve future project scoping.
Share detailed time reports with clients showing hours worked, tasks completed, and descriptions. Build trust through transparency—clients see exactly what they're paying for.
Track Time, Boost Profitability
Transform how your agency tracks time with smart automation and detailed insights that drive better business decisions.
From Time Entry to Invoice in Minutes
AgencyPro connects time tracking to your billing workflow so no billable hour goes uninvoiced.
Track Time
Start a timer or log hours manually against any project or task. Add notes describing the work for client transparency.
Review & Approve
Review team time entries for accuracy. Approve billable hours and flag any entries that need clarification before invoicing.
Generate Invoice
Select approved time entries and convert them into a professional invoice with one click. Hours, rates, and descriptions populate automatically.
Analyze & Optimize
Use time reports to compare estimated vs. actual hours, measure team utilization, and identify which clients and projects are most profitable.
Built for Agency Time Tracking
Whether you bill hourly, use retainers, or mix both, AgencyPro adapts to your billing model.
Track every billable minute across projects and clients. Set different hourly rates per team member or service type, approve entries weekly, and generate accurate invoices that show clients exactly what they are paying for.
Monitor how retainer hours are used each month. See at a glance which retainers are under-utilized (leaving money on the table) and which are over-serviced (eating into margins). Share utilization reports with clients to justify renewals.
Set hour budgets per project and track actual time against estimates. Get alerts when projects approach their budget limit so you can course-correct before profitability erodes. Compare estimated vs. actual for better scoping on future projects.
See how your team spends their time across billable client work, internal projects, and admin tasks. Identify capacity gaps, rebalance workloads, and make data-driven hiring decisions based on real utilization data rather than gut feel.
Frequently Asked Questions
How does time tracking work?
Start a timer from any task or project with one click, or log hours manually after the fact. Time entries are automatically linked to the correct project and client, so you never need to reconcile time logs with project records. Each entry captures the task description, duration, and whether the time is billable or non-billable.
Can I set billable and non-billable hours?
Yes. Mark any time entry as billable or non-billable. Billable hours sync directly with invoicing — select approved time entries and generate an invoice with a single click. Non-billable time (internal meetings, admin, training) is tracked separately so you can measure your team's true utilization rate and identify where non-billable work is eating into capacity.
Does time tracking integrate with billing?
Yes. Tracked time flows directly into the invoicing module. Select time entries by client, project, or date range, and AgencyPro generates an invoice with line items showing hours, descriptions, and rates. You can set different hourly rates per client, per project, or per team member. Approve entries before they hit the invoice for accuracy.
Can I see team utilization rates?
Yes. The utilization dashboard shows billable vs. non-billable hours per team member, department, or the entire agency. Compare current utilization against your target (most agencies aim for 65-80% billable utilization). Identify team members who are overloaded or underutilized and rebalance workload before it affects delivery or profitability.
How does AgencyPro compare to Harvest or Toggl for agencies?
Harvest and Toggl are standalone time trackers that require separate tools for project management, client portals, and invoicing. AgencyPro integrates time tracking directly into the project and billing workflow — tracked time converts to invoices without exporting CSVs or syncing between apps. For agencies managing multiple clients and retainers, having time, projects, and billing in one platform eliminates reconciliation work.