AgencyPro gives graphic design, branding, UX and creative studios one client portal for structured briefs, pinned feedback on proofs, recorded approvals and invoices. Design stays in Figma, Adobe or Canva.
A short workflow tour, from client context to delivery and billing. No signup needed.
Narrated screen walkthrough using fictional sample data.
Explore service offers, brand context, client feedback, file handoffs, and billing.
The design itself is rarely the slow part. Time goes on the brief that arrives without dimensions or brand files, the feedback that says "make it pop" in an email thread, the third stakeholder who appears at round four, and the question of which version the client actually approved.
Each of those costs unbilled hours. A project tool built for internal tasks does not solve them, because the problems happen with the client. AgencyPro puts the brief, every version, every comment and the approval on one request the client can see.
The workflow above is the same for each. What changes is the scope you agree, where the risk sits and how you bill. The three worked examples below use illustrative numbers.
Define the asset list, sizes, formats and included rounds per request type. For subscriptions, the cap on open requests is what keeps "unlimited" profitable: one active request per subscriber means a fast client cannot fill your week.
Example: a 5-person branding studio sells a new identity to a regional coffee roaster for $18,000, billed in four stages. The numbers are illustrative; every step uses a real AgencyPro feature.
Billing: Each stage is a line on the proposal, and you raise each invoice when that stage is approved: for example a $5,400 deposit and three stage invoices. Trademark coordination with the client's lawyer can be an add-on or a separate invoice. Time tracking (Pro) per request shows how strategy hours compared with design hours, which helps you price the next identity or a brand refresh.
Example: a UX studio redesigns a SaaS dashboard. Scope is discovery and user research, about 25 screens, a component library and engineering handoff, followed by a monthly design retainer.
Billing: Fixed-price stages cover screens and the design system, an hourly block covers research, and after launch a monthly retainer with included hours and rollover (Pro) covers new features and design system upkeep.
Example: a creative agency produces a product launch campaign with a key visual, 12 social variants, a 30-second video cut and campaign copy. The client has a marketing lead and a brand manager who both review.
Billing: One invoice with a line per discipline (Design, Copy, Video) shows the client what each part cost. Rush delivery and extra revision rounds can be add-ons the client selects at checkout for a productized service, or one-off invoices on a project.
AgencyPro does not run fixed sequential approval chains such as legal, then brand, then executive. Name the client's final approver before work starts and ask for consolidated feedback per round.
AgencyPro does not count rounds against your contract and add a surcharge on its own. It gives you the evidence and the billing tools, and you make the call with the client.
| Model | How it works in AgencyPro | Suits | Plan |
|---|---|---|---|
| Project in stages | Quote or proposal with stages; you raise an invoice as each stage is approved | Brand identity, website design, UX projects | Invoicing on Basic, proposals on Pro |
| Design subscription | Recurring price with a cap on requests per period and on requests open at once | Ongoing graphic design for marketing teams | Every plan |
| Credit-based | Clients buy credit packs; each request type costs a set number of credits | Mixed asset sizes, from social graphics to landing pages | Pro |
| Hourly block | A set number of hours per purchase or per period, with optional rollover | UX research, design system upkeep, ad hoc support | Pro |
| Fixed-price package | One-time price at checkout from your catalog or an order form | Logo package, pitch deck, social starter kit | Every plan |
Stage billing is manual: you create each invoice when the stage is approved. Subscriptions and packages are set up once in productized services.
Answers for graphic design, branding and UX studios.
Most design agencies need two kinds of software: design tools such as Figma, Adobe Creative Cloud or Canva, and an operations tool for briefs, client feedback, approvals and billing. AgencyPro is the second kind. It does not replace your design tools.
Yes, on Pro and Plus. Clients pin comments on uploaded PNG, JPG, GIF, SVG or PDF files from their portal, draw highlights and reply in threads. Each version keeps its own comments. Annotation works on files you upload, not on live Figma files or staging websites.
No. AgencyPro does not add revision surcharges on its own. Write the included rounds into your proposal or contract, use version history to show how many rounds a project took, and bill extra rounds as an add-on or a separate invoice once the client agrees.
Yes. Create a recurring service and set a cap on requests open at once, for example one or two active requests per subscriber, plus an optional limit per billing period. Clients pay through Stripe or PayPal and submit requests from the portal. This works on every plan.
Brand Hub (Pro) holds each client's logos, colors with hex codes, fonts, guidelines and stored logins. Your team sees it next to the brief, and clients can update their own profile through the portal.
Basic is $39/mo, Pro $79/mo and Plus $149/mo, each including one seat. Extra seats are $15, $20 or $30/mo by plan. For example, a 4-person studio on Pro pays $79 + 3 x $20 = $139/mo. Clients are unlimited on every plan.
Portal branding and a custom domain are on every plan. Plus adds branded email and removes the "Powered by AgencyPro" label.
No. There is no native connection to Figma, Adobe Creative Cloud or Frame.io. Teams link the Figma file or prototype in the request and upload exports (PNG, JPG, SVG, PDF, MP4, MOV or WebM) for pinned feedback on Pro. A client's Google Drive folder can be added to their portal menu as a link.
File storage is unlimited on every plan, and each file can be up to 10GB. Each client has their own folders, with in-browser preview and ZIP download.
Feedback, briefs and pricing for design studios.
Pinned comments, markup tools and version history on proofs.
What Basic and Pro each give you for sign-off.
The questions to ask before the first concept.
Share with clients to cut vague revision requests.
Price a branding or design project from hours and rates.
For studios that deliver motion and video alongside design.