Professional Florist Invoice Template
Bill for arrangements, delivery fees, and event setups with seasonal pricing, stem-count details, and deposit tracking for florists.
Fill in your florist invoice
Edit any line, set your tax rate (0% is fine) and download a PDF. Line amounts, tax and the balance due calculate as you type.
Tax starts at 0%. Enter the rate that applies to you, or leave it at 0 if you do not charge sales tax or VAT.
For example a deposit. The PDF then shows the balance due.
- Nothing is saved on our side. Download the PDF before you leave the page.
- Amounts print with a $ sign. If you bill in another currency, say so in the notes.
- Prefer to edit offline? Download this starting point as Excel (.xlsx) or Word (.docx).
As a florist, you bring beauty and emotion to life's most important moments: weddings, celebrations, sympathies, and everyday joy. Your creative talent with flowers is your artistry, but running a successful floral business also requires solid financial management. Professional invoicing ensures you're paid fairly for your designs, builds trust with clients, and keeps your flower shop blooming. This guide will help you create invoices that are as beautiful as your arrangements.
What the florist invoice covers
What you can do with this template, and what it does not do.
Wedding Package Itemization
Break down complete wedding packages into bridal bouquets ($150-$400+), bridesmaid bouquets ($75-$150 each), boutonnieres ($15-$35), centerpieces ($75-$250+), and ceremony arches ($400-$2,000+) as separate line items.
Flower Variety & Seasonal Pricing
Track individual flower types (roses, peonies, orchids) with automatic seasonal price adjustments, applying premium rates for out-of-season blooms and imported varieties.
Rental Item Tracking
Manage rental deposits and fees for vases, stands, arches, and ceremony structures with clear return deadlines and condition requirements, separate from floral arrangement costs.
Delivery & Setup Coordination
Calculate delivery fees ($15-$75) based on distance, setup charges for event installation ($50-$200+), and after-hours delivery premiums (+$25-$50) as separate service line items.
Design Complexity Surcharges
Apply additional fees for intricate arrangements, hand-tied bouquets, cascading designs, and custom color matching that require extra design time and specialized techniques.
Event Deposit & Final Count Management
Track 50% event deposits with automatic balance calculation, manage final flower count deadlines (1-2 weeks before event), and handle last-minute additions with rush pricing.
How to fill in your florist invoice
- Shop Information: Business name, address, phone, email, website, and any floral industry certifications.
- Customer Details: Customer name, delivery address, phone, email, and event contact if applicable.
- Order/Event Details: Order date, delivery/pickup date, event type (wedding, funeral, corporate), and venue information.
- Itemized Arrangements: Each arrangement listed: type, size, flower varieties, container/vase, and price.
- Event Packages: For weddings/events: bridal bouquet, bridesmaid bouquets, boutonnieres, centerpieces, etc.
- Additional Services: Delivery fees, setup/breakdown, installation (arches, ceremony decor), rental items.
- Rental Items: Vases, stands, arches, or other equipment being rented with deposit and return terms.
- Deposit Information: Deposit amount received, date paid, and remaining balance.
- Subtotal, Tax, Total: Clear breakdown of all items, applicable sales tax, and final amount due.
- Payment terms: Due date, accepted payment methods, and cancellation policies.
- Require Deposits for Events: Collect 50% deposit for weddings and large events. Flowers are perishable. Protect your investment.
- Use Detailed Proposals: Before events, provide itemized proposals with photos or mood boards. Convert approved proposals to invoices.
- Document Flower Substitutions: Seasonal availability changes. Include substitution clause and communicate changes in advance.
- Itemize Everything: List each arrangement, flower type, and service. Transparency builds trust and justifies pricing.
- Include Delivery Details: Note delivery address, time, recipient name, and any special instructions.
- Track Rental Items: Document all rental items, deposits collected, and return deadlines clearly.
- Collect Final Payment Before Delivery: For events, collect remaining balance 1-2 weeks before, not the day of.
- Keep Photo Records: Photograph all arrangements before delivery. Protects against disputes and builds portfolio.
- Set Clear Event Timelines: Define booking deadlines and when final flower counts are due.
- Follow Up Post-Event: Check in after weddings and events. Happy clients refer others.
Floral pricing varies by market, flowers used, and design complexity. Here's an industry overview:
Everyday Arrangements:
- Small bouquet: $35-$60
- Medium arrangement: $60-$100
- Large arrangement: $100-$200+
- Premium/luxury: $150-$400+
Wedding Florals:
- Bridal bouquet: $150-$400+
- Bridesmaid bouquet: $75-$150 each
- Boutonniere: $15-$35 each
- Corsage: $25-$50 each
- Centerpiece: $75-$250+ each
- Ceremony arch: $400-$2,000+
- Full wedding package: $2,000-$10,000+
Sympathy/Funeral:
- Standing spray: $150-$300
- Casket spray: $300-$700
- Wreath: $150-$400
Pricing Formula:
- (Wholesale flower cost × 2.5-3.5) + Labor + Supplies + Overhead
- Add complexity factors for intricate designs
Additional Fees:
- Delivery: $15-$75 depending on distance
- Event setup: $50-$200+
- Rush order: +25-50%
- After-hours delivery: +$25-$50
Establish clear payment structures for your flower shop:
For Everyday Orders:
- Full payment at time of order
- Payment before delivery for phone/online orders
- Card on file for recurring orders
For Wedding/Event Orders:
- Deposit: 50% upon contract signing (retainer)
- Final payment: Remaining 50% two weeks before event
- Final count deadline: 1-2 weeks before event
For Corporate Accounts:
- Net 15 or Net 30 for established accounts
- Credit application required
- Monthly billing with itemized statements
Cancellation Policy:
- 60+ days before event: Deposit refunded minus planning fee
- 30-60 days: 50% of total retained
- Under 30 days: Full payment required
- Under 14 days: No refund
Rental Terms:
- Separate rental deposit (often refundable)
- Clear return deadline and condition requirements
- Damage/non-return fees specified
Payment Methods:
- Credit/debit cards
- Cash and checks
- Venmo, PayPal, Zelle
- Wire transfer for large events
- No Event Deposits: Flowers are perishable and ordered in advance. Always collect deposits for events.
- Vague Arrangement Descriptions: Specify flower types, colors, size, and style. "Mixed bouquet" isn't enough detail.
- No Substitution Clause: Flower availability changes. Include language allowing comparable substitutions.
- Underpricing Design Time: Complex arrangements take hours. Price for your design skill, not just flowers.
- Forgetting Delivery Costs: Factor in time, vehicle costs, and handling. Flowers require careful transport.
- No Photo Documentation: Photograph everything before delivery. Protects against "it didn't look like that" claims.
- Missing Rental Terms: Clearly document rental items, deposits, and return expectations.
- Collecting Payment Day-Of: For events, payment should be complete before the event day.
- Not Updating Prices: Flower costs fluctuate seasonally. Review and update pricing regularly.
- Poor Record Keeping: Track all orders, especially recurring clients and corporate accounts.
Florist invoice: frequently asked questions
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