Tools for Freelancers & Agencies
Free calculators and tools to help you price your services, manage projects, and run your business more effectively.
Available Tools
Freelance Rate Calculator
Calculate your ideal hourly rate based on income goals, expenses, taxes, and billable hours. Stop undercharging for your work.
Project Pricing Calculator
Estimate total project costs including complexity, rush fees, and expenses. Get a suggested price range for client proposals.
Profit Margin Calculator
Calculate your agency's gross and net profit margins. Compare against industry benchmarks and identify where you're leaving money on the table.
Agency Valuation Calculator
Estimate your agency's worth using revenue and SDE multiples. Understand valuation factors and when to consider selling.
Markup Calculator
Calculate selling price from cost using markup or margin. Compare markup vs margin with a handy reference table.
Client Lifetime Value Calculator
Calculate CLV and CLV:CAC ratio. See how much each client is worth and whether your acquisition spend makes sense.
Agency Overhead Calculator
Calculate total overhead, overhead per employee, breakeven revenue, and minimum hourly rate to cover costs.
Billable Hours Calculator
Track your team's utilization rate and discover how much revenue you're losing to non-billable work. See your gap vs the 70% ideal benchmark.
Invoice Generator
Create professional invoices instantly with line items, tax calculations, and payment terms. Print or download your invoice in seconds.
Scope of Work Generator
Build comprehensive SOW documents with deliverables, milestones, payment schedules, and revision policies. Prevent scope creep before it starts.
Utilization Rate Calculator
Calculate your team's utilization rate, revenue per hour, and capacity. Compare against the 65-80% agency benchmark and find your revenue gap.
Agency ROI Calculator
Calculate the return on investment for your agency services. Show clients the payback period, break-even month, and annual revenue impact.
Employee Cost Calculator
Calculate the true fully-loaded cost of an agency employee including salary, payroll taxes, benefits, overhead, and software.
Retainer Pricing Calculator
Determine monthly retainer pricing based on committed hours, blended cost, scope buffer, and target margin.
Client Capacity Calculator
Calculate how many clients your agency can realistically serve based on team size, utilization, and hours per client.
Burn Rate & Runway Calculator
Calculate monthly gross burn, net burn, and cash runway based on your expenses, revenue, and reserves.
Project Profitability Calculator
Project-level P&L: revenue, labor cost, direct costs, gross margin, effective rate, and profit per hour.
Referral Commission Calculator
Model referral splits for recurring or one-time deals. See commission owed, profit after commission, and break-even.
Team Utilization Calculator
Individual and team utilization against the 85% target. Spot who is over, under, or on target at a glance.
Agency Churn Calculator
Monthly and annual churn impact on revenue, client lifetime, CLV, and CLV:CAC ratio.
Frequently Asked Questions
Are these tools really free?
Yes. Every calculator and generator on this page is 100% free to use, with no usage limits, paywalls, or hidden upgrades. We build them as a resource for freelancers and agencies.
Do I need to sign up to use them?
No account or signup is required. Open any tool, enter your inputs, and get results instantly. We do not collect any personal data when you use the calculators.
Can I save my results?
Most tools let you print or export your results as a PDF directly from the browser. The Invoice Generator and Scope of Work Generator produce downloadable documents you can save and send to clients.
How accurate are the calculations?
The formulas are based on standard agency and freelance industry benchmarks (utilization, markup, profit margin, CLV, and so on). They are intended as planning aids, not as financial or tax advice. Always validate against your own books.
Can I embed these calculators on my own site?
Not yet. The calculators are designed to live on agencypro.app for now. If you would like to link to a specific tool from your blog or resource page, you are welcome to do so.
Will new tools be added?
Yes. We regularly add new calculators and generators based on what freelancers and agency owners ask for. If there is a tool you would like to see, let us know through the contact page.
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AgencyPro helps freelancers and agencies manage projects, track time, invoice clients, and grow their businesses.