Tools for freelancers & agencies
Free calculators and generators for agency owners and freelancers: pricing, margins, utilization, capacity, cash runway, invoices and scopes of work. Each page explains the formula and walks through an example.
Available tools
Freelance rate calculator
Work out the minimum hourly rate that covers your income goal, expenses, taxes and unbilled time, plus day and monthly rates.
Project pricing calculator
Estimate total project costs including complexity, rush fees, and expenses. Get a suggested price range for client proposals.
Profit margin calculator
Calculate your agency's gross and net profit margins from revenue, delivery costs, operating expenses and tax, with a worked example.
Agency valuation calculator
Estimate your agency's worth using revenue and SDE multiples. Understand valuation factors and when to consider selling.
Markup calculator
Calculate selling price from cost using markup or margin. Compare markup vs margin with a handy reference table.
Client lifetime value calculator
Calculate CLV and CLV:CAC ratio. See how much each client is worth and whether your acquisition spend makes sense.
Agency overhead calculator
Calculate total overhead, overhead per employee, breakeven revenue, and minimum hourly rate to cover costs.
Invoice generator
Build an invoice with line items, a tax rate and payment terms, then print it or save it as a PDF from your browser.
Scope of work generator
Build a scope of work with deliverables, milestones, payment schedule and revision policy, then copy or print it.
Utilization rate calculator
Calculate your team's billable utilization rate and the revenue gap to a target rate. Compare with the 66.4% professional services average for 2025 (SPI Research).
Agency ROI calculator
Calculate the return on investment for your agency services. Show clients the payback period, break-even month, and annual revenue impact.
Employee cost calculator
Calculate the true fully-loaded cost of an agency employee including salary, payroll taxes, benefits, overhead, and software.
Retainer pricing calculator
Determine monthly retainer pricing based on committed hours, blended cost, scope buffer, and target margin.
Client capacity calculator
Calculate how many clients your agency can realistically serve based on team size, utilization, and hours per client.
Burn rate & runway calculator
Calculate monthly gross burn, net burn, and cash runway based on your expenses, revenue, and reserves.
Project profitability calculator
Project-level P&L: revenue, labor cost, direct costs, gross margin, effective rate, and profit per hour.
Referral commission calculator
Model referral splits for recurring or one-time deals. See commission owed, profit after commission, and break-even.
Agency churn calculator
Monthly and annual churn impact on revenue, client lifetime, CLV, and CLV:CAC ratio.
Frequently asked questions
Are these tools really free?
Yes. Every calculator and generator on this page is free to use, with no usage limits or paywall.
Do I need to sign up to use them?
No. Open any tool, enter your numbers and the results update as you type. The calculators run in your browser and do not ask for your name or email.
Can I save my results?
Results are not stored, so note them or print the page before you leave. The Invoice Generator has a print button you can use to save a PDF, and the Scope of Work Generator can copy the document to your clipboard or print it.
How accurate are the calculations?
Each tool page shows the formula it uses and a worked example, so you can check the math. Some calculators compare your result with fixed reference points; those are planning assumptions, not published benchmarks. The tools are planning aids, not financial or tax advice, so check results against your own books.
Can I embed these calculators on my own site?
Not yet. The calculators are designed to live on agencypro.app for now. If you would like to link to a specific tool from your blog or resource page, you are welcome to do so.
Will new tools be added?
We add tools over time. If there is a calculator you would like to see, tell us through the contact page.
Run client work from one portal
AgencyPro gives agencies a branded client portal with projects, invoicing, files and messaging on every plan. Time tracking and capacity management are on Pro.