AgencyPro vs Productive.io
Productive.io is agency operations software for budgeting, resource planning, time tracking, docs, a sales pipeline and invoicing, priced per user from $12/month (3-seat minimum). Clients can be invited free. AgencyPro is a branded client portal with requests, projects and invoicing, from $39/month with one seat included.
Feature comparison: AgencyPro vs Productive.io
| Feature | AgencyPro | Productive.io |
|---|---|---|
| Pricing (monthly billing, October 2026) | ||
| Pricing model | 1 seat included; extra seats $15 to $30 | Per user, minimum 3 seats |
| Entry plan | Basic: $39/mo for 1 seat | Essential: $12/user/mo ($36 minimum) |
| Client users | Unlimited, free | Unlimited, free |
| Free trial | 14 days | 14 days |
| Agency operations | ||
| Project and task management | ||
| Time tracking | Pro and above | All plans |
| Budgeting and profitability | Profitability reports on Plus | All plans; rate cards on Professional |
| Resource planning | Capacity management on Pro | All plans |
| Revenue forecasting | Not listed | Ultimate |
| Sales pipeline | Leads pipeline on Pro | Deals pipeline |
| Docs | Not listed | All plans |
| Client-facing features | ||
| Branded client portal | Client access to projects | |
| Custom domain | All plans | Not listed on pricing page |
| Client requests and intake forms | Requests; intake forms on Pro | Not listed on pricing page |
| Service catalog, order forms and subscriptions | Not listed on pricing page | |
| Proofing with annotations | Pro and above | Not listed on pricing page |
| Invoicing and payments | All plans (Stripe and PayPal) | Invoicing with payment reminders |
What each tool costs for your team
Cost per month for AgencyPro and Productive.io at common agency team sizes.
| Team | AgencyPro | Productive.io |
|---|---|---|
| 1 person | $39 Basic / $79 Pro | $36 (Essential) / $87 (Professional), 3-seat minimum |
| 5 people | $99 Basic / $159 Pro | $60 / $145 |
| 10 people | $174 Basic / $259 Pro | $120 / $290 |
Monthly billing; billed yearly, Productive.io is $10 and $25 per user, with a 3-seat minimum. Its pricing calculator changes the total with seat count, so check it for your team. Client users are free on Productive.io. AgencyPro: plan price plus (team size - 1) x the extra-seat price, from AgencyPro pricing. Productive.io: from its pricing page. Prices checked October 14, 2026; vendors change plans, so confirm before you buy.
Where AgencyPro is the stronger fit
The situations where agencies pick AgencyPro over Productive.io
A branded client portal
Clients log into your portal on your domain to order services, submit requests, approve proofs and pay invoices.
Productized and subscription services
Service catalogs, order forms and subscriptions on every plan, with credit-based and hourly services on Pro.
Works for a team of one
Basic is $39/month with one seat. Productive.io requires at least 3 seats.
Stripe and PayPal
Collect payment for invoices, subscriptions and order forms through either provider.
Key differences
Where AgencyPro and Productive.io take different approaches
Focus
Client experience
Planning depth
Team cost
Frequently asked questions
Common questions about AgencyPro and Productive.io
How does AgencyPro compare to Productive.io?
Productive.io is built for running the agency as a business: budgets, resource planning, time tracking, profitability, revenue forecasting (Ultimate) and a deals pipeline. AgencyPro is built for the client relationship: a branded portal where clients order services, submit requests, approve work and pay. If your main problem is utilization and margins, look at Productive.io. If it is client delivery and billing through a portal, look at AgencyPro.
How does pricing compare?
Productive.io charges per user with a 3-seat minimum: Essential is $12 and Professional $29 per user per month on monthly billing ($10 and $25 billed yearly). Ten people cost $120/month on Essential or $290/month on Professional. On AgencyPro, ten people cost $174/month on Basic or $259/month on Pro ($79 + 9 x $20). Productive.io does not charge for client users.
Which has better resource planning?
Productive.io. Resource planning, budgeting and time tracking are in its Essential plan, and higher plans add rate cards, billable time approvals, skills, revenue forecasting and a scenario builder. AgencyPro includes capacity management on Pro and team performance and profitability reports on Plus, but it is not a full resource planning tool.
Can clients log in to Productive.io?
Yes. Productive.io lets you invite clients to projects at no charge, hide internal comments from them, and share approved time on budgets. A branded portal on your own domain is not listed on its pricing page. AgencyPro includes portal branding and a custom domain on every plan.
Do both include invoicing?
Yes. Productive.io creates and sends client invoices from budgets and tracked time, with payment reminders. AgencyPro includes invoices, subscriptions and Stripe and PayPal payments on every plan, plus credit-based and hourly services on Pro.
Can I switch from Productive.io to AgencyPro?
Partly. AgencyPro's CSV importer accepts clients and services, so your client list can move over. Projects, budgets, time entries, docs and invoices are not imported; keep a Productive.io export for your records. The Plus plan includes a migration service to help with setup.
AgencyPro or Productive.io: which fits your agency?
Short answer: Productive.io is the stronger choice for agencies of 10 or more people that need resource planning, budgets, rate cards and profitability tracking. AgencyPro is the stronger choice for agencies that want a branded client portal for ordering, requests, approvals and payments.
The two overlap on projects, time tracking and invoicing, but their centers differ. Productive.io is an internal operations tool that clients can be invited into. AgencyPro is a client portal with the internal tools agencies need behind it.
An example: a monthly retainer with 40 hours. In Productive.io, you set up a recurring budget, schedule people against it, track time and invoice from approved hours. In AgencyPro, the client buys the retainer as a subscription, submits requests that draw down hours (Pro), and sees usage and invoices in the portal.
When AgencyPro is not the right fit: if you need forward-looking resource schedules across many people, rate cards and revenue forecasting, Productive.io is built for that and AgencyPro is not.
Who should choose Productive.io
- Agencies of 10 or more that manage utilization, budgets and margins closely
- Teams that need resource planning, rate cards and revenue forecasting
- Agencies that want docs, time off and a deals pipeline in the same tool
Who should choose AgencyPro
- Agencies that want a branded portal where clients order, request, approve and pay
- Productized and subscription agencies
- Solo operators and teams of 1 or 2 who do not want a 3-seat minimum
Bottom line: pick the tool that handles your most common client workflow with the fewest workarounds. AgencyPro pricing is a plan fee plus a per-seat fee for each extra team member (see AgencyPro pricing), so price both tools at your real team size before you decide. If Productive.io already covers how you onboard, deliver to and bill clients, switching may not be worth the migration work.
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Test AgencyPro with one real client workflow
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