Professional Real Estate Agent Invoice Template
Elevate your real estate business with our tailored invoice template. Streamline billing, enhance professionalism, and ensure timely payments.
Everything You Need for Real Estate Agent Invoicing
Our real estate agent invoice template includes all the features you need to create professional invoices and get paid faster.
Automated Invoicing
Generate invoices automatically after closing deals, reducing administrative time and ensuring timely billing.
Customizable Templates
Easily tailor your invoices with logos and branding, presenting a professional image to clients and enhancing your business identity.
Expense Tracking
Keep track of expenses related to property sales, ensuring accurate invoicing and improving financial clarity for future planning.
Payment Reminders
Set automatic reminders for clients to ensure timely payments, helping maintain cash flow without the awkward follow-up.
Multi-Property Billing
Invoice multiple properties in one go, simplifying billing processes for agents managing several listings simultaneously.
Integrated Payment Options
Offer clients various payment methods directly on invoices, making transactions seamless and enhancing client satisfaction.
Complete Guide to Real Estate Agent Invoicing
Real estate transactions involve significant sums and complex fee structures. Your invoice needs to clearly communicate commission calculations, properly allocate costs, and maintain compliance with industry regulations. This guide covers everything real estate professionals need to know about creating invoices that get paid while protecting your commission.
A professional real estate invoice must clearly outline the transaction details and commission structure to avoid disputes and ensure prompt payment.
- Your real estate license number
- Brokerage name and address
- Agent name and contact information
- Client/party being invoiced
- Property address (full legal description)
- Transaction type (sale, lease, property management)
- Sale price or lease value
- Commission percentage and calculation
- Commission split details (if applicable)
- Referral fees to other agents
- Transaction-related expenses
- Closing date reference
- Invoice number and date
- Payment terms and due date
- Wire transfer or payment instructions
Follow these proven practices to ensure smooth commission payments and maintain professional relationships.
- 1Invoice immediately after closing
- 2Reference the listing agreement or buyer representation contract
- 3Include MLS number for property identification
- 4Clearly show commission calculation breakdown
- 5Document any negotiated commission adjustments
- 6Separate buyer agent and listing agent fees
- 7Include escrow company or title company reference
- 8Keep copies with transaction files for 5+ years
- 9Track commission payments against closings
- 10Follow up within 48 hours if payment not received
- 11Maintain compliance with RESPA regulations
- 12Use separate invoices for each transaction
Understanding standard commission structures helps you communicate clearly with clients and other agents.
- Residential sales: 5-6% of sale price (typical)
- Buyer agent commission: 2.5-3% (split)
- Listing agent commission: 2.5-3% (split)
- Commercial sales: 4-6% (varies by property type)
- Commercial leasing: 4-6% of total lease value
- Property management: 8-12% of monthly rent
- Flat fee services: $500-$3,000 (limited service)
- Referral fees: 20-35% of commission
- Transaction coordination: $300-$500
- Broker split: 50/50 to 90/10 depending on production
Clear payment terms ensure you receive your commission promptly after closing.
- Commission due at closing via escrow
- Direct payment from title company preferred
- Broker-to-broker payments: Net 7 typical
- Referral fees: Due within 10 days of closing
- Property management: 1st of each month
- Document commission in closing disclosure
- Keep signed commission agreement on file
- Net 30 maximum for delayed disbursements
- Include wire instructions for large commissions
- Track receivables against closing calendar
Avoid these common billing errors that can delay or jeopardize your commission payment.
- ✕Not having signed commission agreement before listing
- ✕Incorrect commission percentage calculation
- ✕Missing property address or transaction details
- ✕Failing to invoice referral agents promptly
- ✕Not tracking commission through closing
- ✕Unclear commission split documentation
- ✕Missing broker approval where required
- ✕Invoicing wrong party (buyer vs seller)
- ✕Not following up on delayed payments
- ✕Inadequate record keeping for audits
- ✕Forgetting to account for commission adjustments
Ready to put these best practices into action?
Use our free real estate agent invoice template to get started in minutes.
Real Estate Agent Invoice FAQ
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