Professional YouTube Invoice Template
Bill brands professionally for sponsored videos, integrations, and YouTube partnerships with our creator-focused invoice template.
Fill in your YouTube invoice
Edit any line, set your tax rate (0% is fine) and download a PDF. Line amounts, tax and the balance due calculate as you type.
Tax starts at 0%. Enter the rate that applies to you, or leave it at 0 if you do not charge sales tax or VAT.
For example a deposit. The PDF then shows the balance due.
- Nothing is saved on our side. Download the PDF before you leave the page.
- Amounts print with a $ sign. If you bill in another currency, say so in the notes.
- Prefer to edit offline? Download this starting point as Excel (.xlsx) or Word (.docx).
As a YouTuber or video creator, your content reaches millions and drives real business results for brands. Sponsored videos, integrations, and brand partnerships are significant business opportunities that require professional billing practices. This guide covers everything YouTube creators need to know about invoicing brands and agencies professionally to get paid what you're worth.
What the YouTube invoice covers
What you can do with this template, and what it does not do.
Sponsored Video Billing
Bill for dedicated videos, integrations, and sponsored mentions.
Usage Rights Management
Track and bill for video usage rights and licensing.
Ad Revenue Sharing
Document revenue share arrangements with brands and partners.
Channel Management
Invoice for ongoing channel management and optimization services.
Production Cost Tracking
Itemize production costs: filming, editing, graphics, music.
Multi-Video Campaigns
Bill for video series and long-term brand partnerships.
How to fill in your YouTube invoice
- Business Information: Your legal name or business, address, email, and channel info.
- Brand/Agency Details: Company name, billing contact, AP email, and PO number if provided.
- Campaign Details: Campaign name, product being promoted, and contract reference.
- Video Deliverables: Type of content: dedicated video, integration, mention, Shorts.
- Video Link: Direct link to the published video for verification.
- Performance Metrics: View count and engagement at time of invoicing (optional but helpful).
- Production Details: If applicable: filming, editing, graphics, special elements.
- Usage Rights: What rights are included and any additional licensing terms.
- Exclusivity Period: If you agreed to exclusivity, note the dates.
- Total Fee: Base fee, any additional charges, taxes, and grand total.
- Payment Terms: Due date and accepted payment methods.
- Invoice Immediately After Posting: Send invoice as soon as video goes live with the direct link included.
- Include Video Links: Always include the direct YouTube URL for brand verification.
- Document Usage Rights: Clearly specify what usage is included and what costs extra.
- Get Deposit for Large Deals: For deals over $2,000, request 50% upfront before production.
- Reference the Contract: Note contract or email agreement on the invoice.
- Track Production Costs: For high-production videos, document costs for future pricing.
- Charge for Revisions: Minor script changes may be included; major re-shoots should be billed.
- Set Clear Deadlines: Specify when the video must go live and invoice promptly after.
- Include Performance Data: Sharing early view counts reinforces value, especially for retention.
- Follow Up Professionally: Brands often pay Net 30-60. Follow up systematically.
YouTube rates vary by channel size, niche, and engagement:
By Subscriber Count:
- Micro (10K-50K): $500-$2,000 per video
- Small (50K-100K): $2,000-$5,000 per video
- Medium (100K-500K): $5,000-$15,000 per video
- Large (500K-1M): $15,000-$40,000 per video
- Mega (1M+): $40,000-$200,000+ per video
Content Type Rates:
- Integration (60-90 sec): 50-75% of dedicated rate
- Mention (15-30 sec): 25-40% of dedicated rate
- Shorts: $200-$5,000 depending on audience
- Pre-roll/end card: 15-25% of dedicated rate
Additional Fees:
- Whitelisting/ads: +50-100%
- Exclusivity: +25-50% per month
- Usage rights (extended): +50-200%
- Rush production: +25-50%
- Major script revision: $500-$2,000
- Re-shoot: At cost + 50%
Common payment structures for YouTube brand deals:
Standard Sponsorships:
- 50% on contract signing (before production)
- 50% upon video posting
- Or Net 30 after posting (established relationships)
Brand Payment Reality:
- Direct brands: Often Net 30-45
- Agencies: Typically Net 60-90
- Build this into your cash flow planning
For Video Series:
- Milestone payments per video
- Or monthly invoicing for ongoing series
Usage Rights Payment:
- Upfront with sponsorship fee, OR
- Separate invoice when usage begins
Late Payment Handling:
- Grace period: 7-14 days
- Friendly reminder at due date
- Formal follow-up at 30 days
- Consider video removal clause for serious non-payment
- Posting Before Payment Terms: For new brands, secure deposit or clear payment terms before production.
- Missing Video Links: Always include direct links to published content. Speeds up verification.
- Giving Away Usage Rights: Basic posting is included; ads, website, and extended use cost extra.
- No Contract Reference: Reference your agreement. Ties invoice to approved terms and scope.
- Undercharging for Production: High-quality video takes time and money. Price accordingly.
- Unclear Deliverable Terms: Specify exactly what you're delivering: length, placement, timing.
- Not Charging for Exclusivity: If you can't promote competitors, that has value. Bill for it.
- Poor Payment Follow-Up: Agencies especially pay late. Follow up professionally and persistently.
- Missing Revision Limits: Include reasonable revisions; charge for major changes or re-shoots.
- Informal Invoicing: Use proper invoicing software. Brands and agencies need real invoices.
YouTube invoice: frequently asked questions
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Invoice Like a Pro YouTuber
Create professional invoices for your YouTube brand deals and sponsorships!