Feedback Request Email

Professional Feedback Request Email Template

Get the feedback you need to deliver great work. Our templates make it easy for clients to respond with actionable input.

Email Template

Subject Line:

Feedback Needed: [Deliverable/Project Name] by [Date]

Email Body:

Hi [Client Name],

I hope you're well! I've attached/linked [deliverable] for your review and would love your feedback.

**What You're Reviewing:**
[Brief description of what you're sharing]

**What I Need From You:**
1. Does this meet your expectations and align with our brief?
2. What's working well that we should keep?
3. What would you like changed or adjusted?
4. Any other thoughts or concerns?

**Timeline:**
To keep us on schedule, I'd appreciate feedback by [Date]. This gives us time for [next phase/revisions] before the [milestone/deadline].

**How to Provide Feedback:**
- Reply to this email with your thoughts, OR
- Comment directly in the document: [Link], OR
- Schedule a quick call: [Calendar link]

If you have any questions before reviewing, let me know!

Thanks,
[Your Name]

How to use: Copy the template above and replace the placeholders (like [Client Name], [Project Name], etc.) with your actual information.

Pro Tips

Be specific about what you need feedback on—vague requests get vague responses
Set a clear deadline and explain why it matters for the project timeline
Offer multiple ways to provide feedback (written, calls, comments)
Ask guiding questions to get actionable feedback, not just "looks good"
Follow up if you don't receive feedback by the deadline
Thank them promptly when feedback is received and confirm next steps

What Makes This Template Effective

Clear Ask

Specific about what feedback you need and in what format.

Easy to Respond

Makes it simple for busy clients to provide meaningful input.

Timeline Included

Sets deadline for feedback to keep projects on track.

Multiple Formats

Templates for deliverable feedback, project reviews, and testimonials.

Constructive Framing

Encourages honest, actionable feedback.

Follow-up Ready

Easy to reference when following up on pending feedback.

Frequently Asked Questions

How long should I wait for feedback?

Give clients 3-5 business days for standard feedback. Set clear expectations upfront and follow up promptly if the deadline passes. For urgent items, communicate the timeline explicitly.

What if client feedback is unclear or contradictory?

Schedule a quick call to clarify. Write: "I want to make sure I understand your feedback correctly. Can we do a quick 15-minute call to align?" This prevents multiple revision rounds.

How do I ask for a testimonial or review?

Wait until the project is complete and the client is happy. Be specific: "Would you be willing to share a brief testimonial about our work together? I'd love to feature it on my website. Here are a few questions to guide you: [questions]"

Should feedback count against revision rounds?

Define this in your contract. Generally, consolidate feedback into rounds—all feedback received within your deadline counts as one round. Feedback received late or in multiple batches may count as additional rounds.

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