Professional Business Professional Invoice Template

Create professional pricing tables in Word:

Table Structure:

• Column 1: Description
• Column 2: Quantity/Hours
• Column 3: Rate/Price
• Column 4: Amount

Using Formulas:

• Click in cell for total
• Table > Formula
• Use =PRODUCT(LEFT) for qty × rate
• Use =SUM(ABOVE) for column totals

Formatting Tips:

• Right-align currency amounts
• Use consistent decimal places
• Add borders for clarity
• Shade header row
• Use professional font (Calibri, Arial)

Calculations Section:

• Subtotal: Sum of all line items
• Tax: Subtotal × tax rate
• Discount: If applicable
• Total Due: Final amount (bold)

Pro Tips:

• Create separate rows for different tax rates
• Include payment received if partial
• Show balance due prominently

Include clear payment information:

Essential Payment Details:

• Due Date: Specific date, not just "Net 30"
• Payment Methods: List all options you accept
• Bank Details: Account name, number, routing/sort code
• Payment Link: If using online payments

Terms to Include:

• When payment is expected
• Accepted payment methods
• Late payment fees/interest
• Early payment discounts

Formatting in Word:

• Create a text box for payment info
• Use bullet points for clarity
• Make bank details easy to copy
• Bold the total and due date

Adding Clickable Links:

• Select text
• Insert > Hyperlink
• Add payment portal URL
• Test before sending

Footer Information:

• Thank you message
• Contact for questions
• Terms and conditions reference