Professional Generic Invoice Template
Start with a flexible template, add your logo and payment details, and send invoices that match your brand in minutes.
Fill in your generic invoice
Edit any line, set your tax rate (0% is fine) and download a PDF. Line amounts, tax and the balance due calculate as you type.
Tax starts at 0%. Enter the rate that applies to you, or leave it at 0 if you do not charge sales tax or VAT.
For example a deposit. The PDF then shows the balance due.
- Nothing is saved on our side. Download the PDF before you leave the page.
- Amounts print with a $ sign. If you bill in another currency, say so in the notes.
- Prefer to edit offline? Download this starting point as Excel (.xlsx) or Word (.docx).
A generic invoice template provides the ultimate flexibility: a blank canvas that works for any business type, industry, or transaction. Whether you sell products, provide services, or both, a generic template can be customized to fit your needs without the constraints of industry-specific formatting. This guide covers how to create professional generic invoices that work in any situation.
What the generic invoice covers
What you can do with this template, and what it does not do.
Minimal Setup Required
Get started quickly with minimal configuration, making it ideal for new businesses or one-off invoicing needs without complex requirements.
Fully Customizable Fields
Add, remove, or rename any field to match your specific needs, ensuring the template adapts to your unique business requirements.
Universal Payment Term Support
Support any payment terms you need, from immediate payment to extended Net 90 terms, with customizable due date calculations.
Basic Line Item Flexibility
Add unlimited line items with descriptions, quantities, and rates, suitable for any type of product or service billing.
Simple Tax Handling
Apply single or multiple tax rates with basic calculations, sufficient for straightforward tax requirements without complex multi-jurisdiction needs.
Export to Multiple Formats
Export invoices as PDF, Excel, or Word documents, ensuring compatibility with any accounting system or client preference.
How to fill in your generic invoice
- Sender Information: Your name/business, address, phone, email, and tax ID.
- Recipient Information: Client name/company, address, and contact details.
- Invoice Label: Clear "INVOICE" heading at the top.
- Invoice Number: Unique identifier for tracking.
- Issue Date: When the invoice was created.
- Due Date: When payment is required.
- Item Description: What was sold or provided.
- Quantity: Amount or number of items/hours.
- Rate/Price: Cost per unit or item.
- Amount: Line item total.
- Subtotal: Sum before tax.
- Tax: Applicable taxes.
- Total: Final amount due.
- Payment information: How to pay.
- Adapt to Purpose: Customize your generic template for each use case.
- Stay Consistent: Once customized, use the same format repeatedly.
- Include Everything: Generic doesn't mean incomplete. Include all necessary details.
- Keep It Clean: Simple, professional layout works best.
- Add Your Brand: Include logo and brand colors for professionalism.
- Make It Clear: Anyone should be able to understand the invoice.
- Be Specific: Describe items/services in detail.
- Show Calculations: Display how you arrived at the total.
- Include Terms: Payment terms, due dates, and policies.
- Proofread: Check for errors before sending.
A generic invoice can accommodate any pricing structure:
For Products:
- Item name
- Description
- Quantity
- Unit price
- Total
For Services:
- Service description
- Hours/units
- Rate
- Total
For Mixed:
- Section for products
- Section for services
- Combined totals
Additional Fields:
- Discounts
- Shipping
- Multiple tax rates
- Deposits/payments applied
- Notes/terms
Customization Tips:
- Add or remove columns as needed
- Rename headers to fit your business
- Include industry-specific fields
- Adjust layout for readability
Payment terms for generic invoices:
Common Terms:
- Due on Receipt
- Net 15/30/45/60
- Upon Completion
- 50% Deposit, 50% on Delivery
Payment Methods:
- Check
- Cash
- Bank transfer
- Credit card
- Online payment
- Wire transfer
Include:
- Specific due date
- Accepted payment methods
- Bank/payment details
- Late fee policy
Flexible Language:
- Adapt terms to each situation
- Match client expectations
- Consider relationship and history
- Be clear and unambiguous
- Too Generic: Adapt the template to your specific situation.
- Missing Details: Generic doesn't mean vague. Include all information.
- Unprofessional Look: Add branding and maintain clean formatting.
- No Customization: Modify headers and fields for your use case.
- Unclear Descriptions: Be specific about what you're billing for.
- Missing Invoice Number: Every invoice needs a unique identifier.
- No Due Date: Specify when payment is expected.
- Wrong Information: Double-check client details and amounts.
- No Payment Instructions: Tell clients how and where to pay.
- Inconsistent Use: Once you adapt the template, use it consistently.
Generic invoice: frequently asked questions
Related resources
Guides and articles
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A Generic Invoice That Fits Any Project
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