Professional UX Design Invoice Template
Bill your UX clients professionally with our comprehensive invoice template designed for user experience professionals.
Everything You Need for UX Designer Invoicing
Our ux designer invoice template includes all the features you need to create professional invoices and get paid faster.
Project Phase Billing
Bill by UX project phases: research, wireframes, prototypes, testing.
Deliverable Tracking
Track and invoice specific deliverables: wireframes, user flows, prototypes.
Research Hour Billing
Bill separately for user research, interviews, and testing sessions.
Revision Management
Track design iterations and bill for additional revision rounds.
Retainer Support
Set up recurring invoices for ongoing UX consulting retainers.
Tool Cost Pass-Through
Bill for design tool subscriptions and user testing platforms.
Complete Guide to UX Designer Invoicing
As a UX designer, you shape how users interact with digital products. Your research, wireframes, prototypes, and testing ensure products are usable, accessible, and delightful. Professional invoicing is essential for getting paid fairly for your expertise, managing client relationships, and building a sustainable UX practice. This guide covers everything UX designers need to know about invoicing effectively.
- Business Information: Your name or studio, address, phone, email, and portfolio URL.
- Client Details: Client company, project name, billing contact, and address.
- Invoice Details: Invoice number, date, project phase, and due date.
- Project Phase: Which phase this invoice covers: research, design, testing.
- Deliverables List: Specific deliverables: wireframes, prototypes, journey maps, etc.
- Hours Breakdown: For hourly work: research, design, meetings, and revisions.
- Revision Status: Number of revisions completed vs. included.
- Tool Costs: If passing through: Figma, testing platforms, etc.
- Additional Services: Any out-of-scope work billed separately.
- Total Amount: Subtotal, any taxes, and grand total.
- Payment Terms: Due date and accepted payment methods.
- Bill by Project Phase: Invoice at the end of each phase: research, design, testing.
- Itemize Deliverables: List each deliverable: 10 wireframe screens, 1 prototype, etc.
- Track Research Time: User research is valuable. Track and bill it clearly.
- Define Revision Limits: Include 2-3 revision rounds. Additional rounds billed hourly.
- Get Deposit Upfront: For larger projects, require 25-50% deposit before starting.
- Document Scope Changes: When scope expands, document and bill the changes.
- Separate Research and Design: Show research and design work as distinct line items.
- Include Deliverable Links: Add links to Figma files, prototypes, or documentation.
- Reference the Contract: Note the project agreement on your invoice.
- Bill Tool Costs Transparently: If passing through tool costs, show them clearly.
UX design rates vary by experience, specialization, and project type:
Hourly Rates:
- Junior UX designer: $50-$75/hour
- Mid-level UX designer: $75-$125/hour
- Senior UX designer: $125-$200/hour
- UX consultant/strategist: $175-$300/hour
Project Pricing:
- User research package: $3,000-$10,000
- Wireframe set (10-20 screens): $2,000-$8,000
- Interactive prototype: $3,000-$15,000
- Full UX design (small app): $10,000-$30,000
- Enterprise UX project: $30,000-$150,000+
Research-Specific:
- User interviews (5-10): $2,000-$5,000
- Usability testing round: $2,500-$7,500
- Heuristic evaluation: $1,500-$5,000
- Persona development: $1,000-$3,000
Additional Fees:
- Rush delivery: +25-50%
- Additional revisions: $100-$200/hour
- Design system work: Premium rates
Recommended payment structures for UX design work:
For Project Work:
- Small projects (<$5,000): 50% upfront, 50% on delivery
- Medium projects: 33% start, 33% mid, 34% final
- Large projects: Milestone payments per phase
Phase-Based Billing:
- Invoice at completion of each phase
- Research phase → invoice
- Design phase → invoice
- Testing phase → invoice
For Retainers:
- Invoice at start of month
- Payment before work begins
- Hours don't typically roll over
Hourly Consulting:
- Bill monthly or bi-weekly
- Net 14-30 payment terms
- Include detailed time log
Late Payment:
- Grace period: 7 days
- Late fee: 1.5% per month
- Work pauses at 15+ days overdue
- File access may be restricted
- Undervaluing Research: User research is skilled work. Bill it at appropriate rates.
- Unlimited Revisions: Define revision limits. Endless iterations destroy profitability.
- Not Billing Scope Changes: When clients request more screens or features, bill for them.
- Vague Deliverable Descriptions: Specify: 15 wireframe screens, not just "wireframes."
- Missing Phase Structure: Bill at phase completion, not just at project end.
- No Deposit on Large Projects: Always get deposit before starting significant work.
- Absorbing Meeting Time: Client meetings are work. Track and bill them.
- Giving Away Strategy: UX strategy is valuable. Don't provide it for free.
- Poor Documentation: Keep records of all deliverables, decisions, and changes.
- Weak Payment Follow-Up: Follow up on late invoices promptly and professionally.
Ready to put these best practices into action?
Use our free ux designer invoice template to get started in minutes.
UX Designer Invoice FAQ
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Create Professional UX Design Invoices
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