Asana Integration
Via ZapierIntegrate Asana with AgencyPro to sync projects, tasks, milestones, and statuses in real-time. Your team continues working in Asana while clients see curated progress updates in their portal — no Asana license required for clients. Perfect for agencies that manage delivery in Asana and want client visibility without chaos.
Connects via Zapier
AgencyPro connects with Asana through Zapier rather than a native built-in integration. Using the AgencyPro app on Zapier, you can build automated workflows ("Zaps") that move data between AgencyPro and Asana — no code required. A Zapier account is needed (free and paid plans are available).
Browse AgencyPro ZapsWhy Connect Asana with AgencyPro?
Many agencies use both AgencyPro and Asana together. AgencyPro handles client-facing operations — branded portals, retainer billing, time tracking, and the project view clients see. Asana handles internal team workflows — the technical tasks, sprints, and internal discussions clients do not need to see. Connecting them through Zapier keeps the two in step without double entry: build a Zap so that a client request in AgencyPro creates a task in the right Asana project, or so that completed Asana tasks update the matching item in AgencyPro. Your team keeps working in Asana while AgencyPro stays current. If you would rather consolidate to a single tool, AgencyPro can replace Asana entirely for most agencies. See [migrate from Asana to AgencyPro](/migrate/asana) for the switching playbook, or [AgencyPro vs Asana](/comparisons/agencypro-vs-asana) for a feature comparison. If you keep both, this integration prevents drift between the two systems.
Key Features
Benefits for Your Agency
How Agencies Use Asana with AgencyPro
Client transparency without Asana licenses
Your 10-person team works in Asana. Your 50 clients see curated progress in the portal. You pay for 10 Asana seats, not 60, and clients never have to learn Asana's interface.
Milestone-based client communication
When an Asana task tagged as a milestone completes, the client automatically sees a celebration-style update in their portal — no need for manual "we shipped X" emails.
Client request routing to Asana
When clients file a request through the portal (e.g., "Can we change the hero image?"), a task appears in the right Asana project with full context, ready for triage.
How to Set Up Asana with Zapier
- Create a free (or paid) Zapier account if you don't have one.
- In AgencyPro, open Settings → Integrations and enable Zapier.
- Open the AgencyPro app on Zapier and create a new Zap.
- Choose a trigger — either from AgencyPro or from Asana, depending on which direction you want data to flow.
- Add Asana (or AgencyPro) as the action app and connect your account.
- Map the fields you want to sync, then turn your Zap on.
Frequently Asked Questions
Which Asana tasks flow into AgencyPro?
Only the ones your Zap is set up to handle. Use Zapier filters (for example, only tasks tagged "Client-Facing") so internal tasks stay in Asana while the relevant items create or update records in AgencyPro. Clients interact with AgencyPro, not your Asana board.
Does this work with Asana's free Personal plan?
Yes. The integration supports all Asana plans. The free Personal plan has some limits (no timeline view, reduced reporting), but syncing projects and tasks works fully.
Can clients create tasks in Asana from the portal?
Yes, through request forms. When clients file a request in their portal, you can configure it to create a task automatically in a specific Asana project, assigned to the right team member with custom fields populated.
How do custom fields sync between Asana and AgencyPro?
You map Asana custom fields to AgencyPro fields during setup. Common mappings include priority, status, category, and estimated hours. Mapped fields sync bi-directionally when either side is updated.
What happens if I delete a task in Asana?
Zapier does not automatically mirror deletions unless you build a Zap for it. If you want deletions or completions in Asana to update AgencyPro, add a Zap that triggers on that event and takes the action you choose.
Ready to Get Started?
Connect Asana with AgencyPro and streamline your workflow today.