AgencyPro vs Basecamp
Basecamp is project collaboration software with to-dos, message boards, chat, docs and files, schedules and a Client mode. It is priced by active projects with no per-user fees, from free to $299 per month.
Feature comparison: AgencyPro vs Basecamp
| Feature | AgencyPro | Basecamp |
|---|---|---|
| Collaboration | ||
| Projects and to-dos | ||
| Message boards and team chat | Messaging module | Message boards and Campfire |
| Card Tables, Hill Charts, check-ins | Not offered | |
| Docs and file storage | Per-client file storage | Docs and Files |
| Time tracking | Pro plan and up | Timesheets; integrations with Harvest, Toggl and others |
| Client experience | ||
| Client access | Branded client portal | Client mode per project |
| Your logo, colors and custom domain | Every plan | Not documented |
| Service catalog and checkout | Not in Basecamp plans | |
| Client requests and support tickets | Requests on all plans; tickets on Pro | Not in Basecamp plans |
| Proofing and approvals | Versioned proofing (Pro) | Not in Basecamp plans |
| Billing | ||
| Invoicing and online payments | Stripe, PayPal | Not in Basecamp plans |
| Subscriptions and retainers | Not in Basecamp plans | |
| Quotes, proposals, contracts | Pro plan and up | Not in Basecamp plans |
| Pricing and integrations | ||
| Pricing model | Plan fee + $15 to $30 per extra seat | Flat, by active projects |
| Clients | Unlimited, not counted as seats | Count toward user limits |
| Free plan | 14-day trial | 1 project, 5 users |
| API and Zapier | Plus plan | |
What each tool costs for your team
Basecamp prices by active projects and AgencyPro by team seat, so compare at your real team size and project count.
| Team | AgencyPro | Basecamp |
|---|---|---|
| 1 person, up to 3 projects | $39 Basic / $79 Pro | $25 (Freelancer, up to 20 users) |
| 5 people, up to 10 projects | $99 Basic / $159 Pro | $59 (Studio) |
| 10 people, up to 25 projects | $174 Basic / $259 Pro | $99 (Pro) |
| 25 people, any number of projects | $399 Basic / $559 Pro | $299 (Unlimited, billed annually) |
Basecamp counts clients and contractors as users; Studio and above have unlimited users. AgencyPro figures are monthly billing with unlimited clients. AgencyPro: plan price plus (team size - 1) x the extra-seat price, from AgencyPro pricing. Basecamp: from its pricing page. Prices checked October 14, 2026; vendors change plans, so confirm before you buy.
Where AgencyPro is the stronger fit
The situations where agencies pick AgencyPro over Basecamp
Billing in the same place as delivery
Invoices, subscriptions and online payments through Stripe or PayPal are included on every plan, with no separate billing tool.
A portal clients can act in
Clients order services, submit requests, share files, approve work and pay, all on your own domain with your branding.
Clients do not count as seats
Every AgencyPro plan includes unlimited clients. Basecamp counts clients as users and caps active projects at 1, 3, 10 or 25 below its Unlimited plan.
Key differences
Where AgencyPro and Basecamp take different approaches
Pricing model
Client experience
Billing
Team communication
The same client job in both tools
For example, a three-month brand project where the client reviews work every week.
| Step | AgencyPro | Basecamp |
|---|---|---|
| Client access | Client logs in to your branded portal on your domain | Client invited to the project with Client mode |
| Conversation | Messaging in the portal | Message boards and Campfire chat |
| Files and review | Files per client; versioned proofing (Pro) | Docs and Files, with comments |
| Time | Time tracking (Pro) | Timesheets |
| Billing | Invoice paid in the portal | Not in Basecamp plans; invoice elsewhere |
Frequently asked questions
Common questions about AgencyPro and Basecamp
What is the difference between AgencyPro and Basecamp?
Basecamp is project communication and collaboration software: to-dos, message boards, Card Tables, Hill Charts, Campfire chat, docs and files, schedules and check-ins, with a Client mode for sharing selected work. AgencyPro is a client portal and delivery platform for agencies: clients order services, submit requests, approve work and pay invoices in a portal on your own domain. Basecamp keeps projects organized; AgencyPro adds selling, approvals and billing around them.
How much does Basecamp cost compared with AgencyPro?
Basecamp prices by active projects with no per-user fees: Free (1 project, 5 users), Freelancer $25/month (3 projects, 20 users), Studio $59/month (10 projects), Pro $99/month (25 projects) and Unlimited $299/month billed annually. Clients and guests count as users. AgencyPro prices by team seat with unlimited clients: Pro is $79 + 9 x $20 = $259/month for 10 people. A 10-person agency with fewer than 25 active projects pays less on Basecamp, but Basecamp does not include invoicing.
Can clients use Basecamp?
Yes. Basecamp's Client mode lets you choose, per project, what clients see. Clients can read messages, comment and complete to-dos. Basecamp does not offer a portal on your own domain with your branding, service ordering or invoices. AgencyPro gives each client a branded portal login with requests, files, approvals and payments.
Does Basecamp have time tracking or invoicing?
Basecamp has built-in time tracking through Timesheets and integrates with Harvest, Toggl, Everhour and Clockify. Its plans do not include invoicing or payments, so agencies bill from another tool. AgencyPro includes invoicing, subscriptions and Stripe or PayPal payments on every plan, and time tracking on Pro.
Can I migrate from Basecamp to AgencyPro?
Partly. AgencyPro's CSV importer brings in clients and services. To-dos, messages, docs and files are not imported automatically, so export them from Basecamp and move active projects and files by hand. On the Plus plan, the AgencyPro team helps plan and run the migration.
AgencyPro or Basecamp: which fits your agency?
AgencyPro vs Basecamp compares a client portal with billing against one of the best-known project collaboration tools. Basecamp gives teams to-dos, message boards, chat, docs, schedules and Hill Charts, with a Client mode that shares selected work with clients. AgencyPro is where clients order services, submit requests, approve deliverables and pay.
The pricing models point in opposite directions. Basecamp charges a flat price by active projects with no per-user fees, and counts clients as users. AgencyPro charges per team seat and includes unlimited clients.
If your agency needs better internal communication and bills from an accounting tool, Basecamp is hard to beat on price. If you want clients to self-serve and pay in a branded portal, AgencyPro covers that.
Who should choose Basecamp
- Teams that mainly need organized project communication and to-dos
- Larger teams with a limited number of active projects, since there are no per-user fees
- Agencies that bill in an accounting tool and only share progress with clients
- Teams that like Hill Charts, Card Tables and automatic check-ins
Who should choose AgencyPro
- Agencies with many clients, since clients never count as seats
- Teams that want clients to order, request, approve and pay in one portal
- Retainer and productized agencies billing subscriptions or credits
- Agencies that want the portal branded on their own domain
Bottom line: pick the tool that handles your most common client workflow with the fewest workarounds. AgencyPro pricing is a plan fee plus a per-seat fee for each extra team member (see AgencyPro pricing), so price both tools at your real team size before you decide. If Basecamp already covers how you onboard, deliver to and bill clients, switching may not be worth the migration work.
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Test AgencyPro with one real client workflow
Set up one client, one service and one invoice during the trial, then compare it with how you run the same work in Basecamp today.
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