AgencyPro vs Toggl Track
Toggl Track is time tracking software with timers, billable rates, timesheet approvals, profitability reports and planning, free for up to 3 users and from $9 per user per month billed yearly. AgencyPro is an agency client portal with time tracking on Pro, invoicing and payments, from $39/month with one seat included.
Feature comparison: AgencyPro vs Toggl Track
| Feature | AgencyPro | Toggl Track |
|---|---|---|
| Pricing (October 2026) | ||
| Free plan | No (14-day trial) | Up to 3 users |
| Plan with time tracking | Pro: $79/mo + $20 per extra seat | Starter: $12/user/mo ($9 yearly) |
| Free trial | 14 days | 30 days |
| Time tracking | ||
| Timers and manual entries | Pro and above | |
| Desktop and mobile apps, calendar integrations | Not listed | |
| Billable rates | Hourly and credit-based services on Pro | Starter and above |
| Timesheet approvals | Not listed | Premium |
| Profitability reports | Plus | Premium (labor costs and profitability) |
| Capacity planning | Capacity management on Pro | Add-on: $5/user/mo yearly |
| Billing and clients | ||
| Invoicing | All plans | Exports invoice-ready hours (CSV or PDF) |
| Online payments | Stripe and PayPal | Not listed |
| Subscriptions and retainers | Fixed-fee projects on Premium | |
| Client portal | Branded, with custom domain | Guest access to invited projects |
| Client requests and approvals | Guests can comment and manage tasks | |
What each tool costs for your team
Time tracking is on AgencyPro Pro, so the AgencyPro column uses Pro.
| Team | AgencyPro | Toggl Track |
|---|---|---|
| 1 person | $79 (Pro) | Free plan |
| 5 people | $159 (Pro) | $60 (Starter) / $120 (Premium) |
| 10 people | $259 (Pro) | $120 (Starter) / $240 (Premium) |
Monthly billing; billed yearly, Toggl Track is $9 and $16 per user. Toggl does not include invoicing or a client portal. AgencyPro: plan price plus (team size - 1) x the extra-seat price, from AgencyPro pricing. Toggl Track: from its pricing page. Prices checked October 14, 2026; vendors change plans, so confirm before you buy.
Where AgencyPro is the stronger fit
The situations where agencies pick AgencyPro over Toggl Track
From tracked hours to paid invoices
Time logged against client requests feeds hourly or credit-based billing (Pro), and clients pay invoices online by Stripe or PayPal.
A client portal included
Clients submit requests, approve work and see invoices in a branded portal on your domain.
Retainers and subscriptions
Sell monthly packages and credit bundles that draw down as work is delivered.
Fewer tools to connect
Projects, requests, time and billing share the same client records.
Key differences
Where AgencyPro and Toggl Track take different approaches
Scope
Time tracking depth
Billing
Cost
Frequently asked questions
Common questions about AgencyPro and Toggl Track
What are the main differences between AgencyPro and Toggl Track?
Toggl Track is a specialist time tracker: one-click timers, desktop and mobile apps, calendar integrations, billable rates, timesheet approvals and profitability reports. AgencyPro is a client portal that includes time tracking on its Pro plan, alongside client requests, projects, invoicing and payments.
Can I use AgencyPro instead of Toggl Track?
If you need time logged against client requests and projects so you can bill it, yes: AgencyPro Pro includes time tracking, credit-based and hourly services, and capacity management. If your team relies on Toggl's timers, focus mode, calendar-based tracking, timesheet approvals and detailed labor-cost reports, Toggl Track goes deeper.
Can Toggl Track create invoices?
Toggl Track prepares invoice-ready data: hours by client and project with billable rates applied, exported as CSV or PDF for the invoicing tool you already use. AgencyPro creates the invoice itself and collects payment by Stripe or PayPal in the client portal.
How does pricing compare?
Toggl Track is free for up to 3 users. Starter is $9 and Premium $16 per user per month billed yearly ($12 and $24 monthly). AgencyPro's time tracking is on Pro: $79/month for one seat plus $20 per extra seat, so 5 people cost $159/month. Five people on Toggl Starter cost $60/month on monthly billing, but Toggl does not include invoicing or a client portal.
Can clients see work in Toggl Track?
Toggl offers guest access: clients, partners or freelancers can view projects they are invited to, manage tasks and comment, but cannot track time or see reporting and billing. AgencyPro gives clients a branded portal where they submit requests, approve work and pay invoices.
Can I move my Toggl data to AgencyPro?
Partly. AgencyPro's CSV importer accepts clients and services, so your client list can move over. Time entries, projects and tasks are not imported; export them from Toggl as CSV for your records. The Plus plan includes a migration service to help with setup.
AgencyPro or Toggl Track: which fits your agency?
Short answer: Toggl Track is the better choice if you want the best time tracker for your team and already have tools for projects, invoicing and client communication. AgencyPro is the better choice if you want time tracking connected to client requests, invoices and a client portal in one product.
They are not like-for-like. Toggl Track focuses on capturing time accurately and turning it into reports on utilization and margin; invoices are built in another tool from its exports. AgencyPro includes simpler time tracking on Pro, but logged time sits next to the request, the client's credit balance and the invoice.
An example: an hourly support retainer. With Toggl Track, your team runs timers against the client's project, a lead approves timesheets, and at month end you export billable hours and build the invoice in your accounting tool. In AgencyPro, the client submits requests in the portal, the team logs time against each request (Pro), hours draw down from the retainer, and the invoice and payment happen in the portal.
When AgencyPro is not the right fit: if detailed timesheets, approvals and labor-cost reporting are the heart of how you run the agency, keep Toggl Track. Some agencies use Toggl for time and AgencyPro for the client side.
Who should choose Toggl Track
- Teams that want the most accurate, low-friction time tracking with apps and timers
- Agencies that need timesheet approvals and labor-cost and margin reports
- Small teams of up to 3 that want free time tracking
Who should choose AgencyPro
- Agencies that want time tracking connected to invoicing and online payment
- Retainer and credit-based agencies whose clients submit requests in a portal
- Teams that would rather not export hours and rebuild invoices every month
Bottom line: pick the tool that handles your most common client workflow with the fewest workarounds. AgencyPro pricing is a plan fee plus a per-seat fee for each extra team member (see AgencyPro pricing), so price both tools at your real team size before you decide. If Toggl Track already covers how you onboard, deliver to and bill clients, switching may not be worth the migration work.
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Test AgencyPro with one real client workflow
Set up one client, one service and one invoice during the trial, then compare it with how you run the same work in Toggl Track today.
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