AgencyPro vs Harvest
Harvest is time tracking and invoicing software with timesheets, expenses, project budgets, estimates, reports and QuickBooks and Xero sync. It is priced per seat from $9 per month billed annually, with a free plan for 1 seat.
Feature comparison: AgencyPro vs Harvest
| Feature | AgencyPro | Harvest |
|---|---|---|
| Time and budgets | ||
| Time tracking (timers and timesheets) | Pro plan and up | Every plan |
| Expense tracking | Not offered | |
| Project budgets and billable rates | Hourly and credit-based services (Pro) | |
| Timesheet approvals | Not listed | Enterprise plan |
| Profitability reporting | Plus plan | Enterprise plan |
| Task and project management | Projects and budgets; tasks via Asana, ClickUp, Trello integrations | |
| Client experience | ||
| Client portal with login | Every plan | No-login client dashboard for invoices |
| Your branding and custom domain | Every plan | White labelling on Enterprise Plus |
| Service catalog and checkout | Not in Harvest plans | |
| Requests, files and approvals | Requests and files on all plans; proofing on Pro | Not in Harvest plans |
| Billing | ||
| Invoicing | ||
| Recurring billing | Subscriptions and credit-based services | Recurring invoices |
| Online payments | Stripe, PayPal | Stripe, PayPal |
| Estimates and proposals | Quotes, proposals, contracts (Pro) | Estimates |
| QuickBooks and Xero | Via Zapier (Plus) | Native sync |
| Pricing and integrations | ||
| Pricing model | Plan fee + $15 to $30 per extra seat | Per seat, from $9/month (annual), plus usage-based fees |
| Free plan | 14-day trial | 1 seat, 2 projects |
| API and Zapier | Plus plan | |
| Desktop and mobile apps | Web app | iOS, Android, Mac, Windows |
What each tool costs for your team
Cost per month for AgencyPro and Harvest at common agency team sizes.
| Team | AgencyPro | Harvest |
|---|---|---|
| 1 person | $39 Basic / $79 Pro | Free (1 seat, 2 projects) or $11 (Teams) |
| 5 people | $99 Basic / $159 Pro | $55 (Teams) / $87.50 (Enterprise) |
| 10 people | $174 Basic / $259 Pro | $110 (Teams) / $175 (Enterprise) |
| 25 people | $399 Basic / $559 Pro | $275 (Teams) / $437.50 (Enterprise) |
Monthly billing; Harvest annual billing is 20% less. Harvest bills extra invoices, projects, clients and tasks above plan allowances by usage. AgencyPro: plan price plus (team size - 1) x the extra-seat price, from AgencyPro pricing. Harvest: from its pricing page. Prices checked October 14, 2026; vendors change plans, so confirm before you buy.
Where AgencyPro is the stronger fit
The situations where agencies pick AgencyPro over Harvest
A branded client portal
Clients log in on your domain to order services, submit requests, review files and pay, instead of getting invoices by email.
Work and billing in one place
Requests, projects, time tracking (Pro) and invoices live together, so you bill from the same record you delivered against.
Productized and retainer billing
Sell services from a catalog with checkout, and bill subscriptions or credit-based packages through Stripe or PayPal.
Key differences
Where AgencyPro and Harvest take different approaches
Core job
Team cost
Client access
Accounting
The same client job in both tools
For example, an hourly client project from the first hour logged to a paid invoice.
| Step | AgencyPro | Harvest |
|---|---|---|
| Log time | Timer or entry against the client's request (Pro) | Timer or timesheet entry |
| Budget | Hourly or credit-based service (Pro) | Project budget with billable rates |
| Client sees progress | Request status, files and messages in the portal | Not in Harvest plans; the client sees the invoice |
| Invoice | Invoice paid by Stripe or PayPal | Invoice from tracked time, paid by Stripe or PayPal |
| Accounting | Zapier (Plus) | Native QuickBooks and Xero sync |
Frequently asked questions
Common questions about AgencyPro and Harvest
What is the difference between AgencyPro and Harvest?
Harvest is time tracking and invoicing software: timers, timesheets, expenses, project budgets, estimates, invoices and reports, with QuickBooks and Xero sync. AgencyPro is a client portal and delivery platform: clients order services, submit requests, approve work and pay in a portal on your own domain, with time tracking on Pro. Harvest is deeper on time and budgets; AgencyPro covers the client-facing workflow.
How much does Harvest cost compared with AgencyPro?
Harvest has a free plan (1 seat, 2 projects), Teams at $9/seat/month billed annually ($11 monthly) and Enterprise at $14 ($17.50 monthly). Harvest notes that additional invoices, projects, clients and tasks on Teams and Enterprise are billed based on usage. For 10 people, Harvest Teams is $110/month billed monthly. AgencyPro Pro is $79 + 9 x $20 = $259/month for 10 people and includes the client portal. For time tracking and invoicing alone, Harvest costs less.
Does Harvest have a client portal?
Harvest has a client dashboard where clients see outstanding invoices and payments without logging in. It does not offer a project portal where clients submit requests, share files or approve work. White labelling is listed on Enterprise Plus. AgencyPro includes a branded client portal with a custom domain on every plan.
Can I use Harvest and AgencyPro together?
Yes. Some agencies keep Harvest for detailed time and budget tracking and use AgencyPro for intake, requests, approvals and subscription billing. On the Plus plan, AgencyPro's Zapier integration and webhooks can pass new clients and requests between the two. Others use AgencyPro's own time tracking on Pro to run one tool.
Can I migrate from Harvest to AgencyPro?
Partly. AgencyPro's CSV importer brings in clients and services. Time entries, expenses, projects and invoices are not imported automatically, so export them from Harvest for your records and start new time tracking in AgencyPro. On the Plus plan, the AgencyPro team helps plan and run the migration.
AgencyPro or Harvest: which fits your agency?
AgencyPro vs Harvest compares a client portal for agencies with a dedicated time tracking and invoicing tool. Harvest, around since 2006, handles timers, timesheets, expenses, budgets, estimates and invoices, with native QuickBooks and Xero sync. AgencyPro handles the client side: service ordering, requests, approvals, messaging and payments.
Harvest is cheaper per person ($9 to $11 per seat on Teams) and deeper on time and expenses. AgencyPro costs more for teams but includes a branded client portal, a service catalog and subscription billing.
Agencies that bill strictly by the hour and only need clients to pay invoices are well served by Harvest. Agencies that want clients to request, approve and pay in one place should look at AgencyPro, with or without Harvest alongside.
Who should choose Harvest
- Agencies that bill hourly and need accurate timesheets, expenses and budgets
- Teams that want native QuickBooks or Xero sync
- Teams that want desktop and mobile timer apps
- Agencies that do not need clients to log in
Who should choose AgencyPro
- Agencies whose clients order services and submit requests through a portal
- Retainer and productized agencies billing subscriptions or credits
- Teams that want time tracking, delivery and billing in one tool
- Agencies that need client proofing and approvals
Bottom line: pick the tool that handles your most common client workflow with the fewest workarounds. AgencyPro pricing is a plan fee plus a per-seat fee for each extra team member (see AgencyPro pricing), so price both tools at your real team size before you decide. If Harvest already covers how you onboard, deliver to and bill clients, switching may not be worth the migration work.
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Test AgencyPro with one real client workflow
Set up one client, one service and one invoice during the trial, then compare it with how you run the same work in Harvest today.
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