AgencyPro vs FreshBooks
FreshBooks is invoicing and accounting software with payments, expenses, estimates, proposals, time tracking, projects and a client portal. Plans start at $23 per month for 5 billable clients, plus $11 per extra team member.
Feature comparison: AgencyPro vs FreshBooks
| Feature | AgencyPro | FreshBooks |
|---|---|---|
| Billing and accounting | ||
| Invoicing and online payments | Stripe, PayPal | |
| Recurring invoices or subscriptions | Subscriptions | Recurring invoices |
| Retainers | Credit-based services (Pro) | Client retainers (Plus and up) |
| Expenses and accounting reports | Not offered | |
| Accountant access | Not offered | Plus and up |
| Estimates and proposals | Quotes, proposals, contracts (Pro) | Estimates on all plans; proposals on Plus |
| Delivery | ||
| Projects | ||
| Time tracking | Pro plan and up | Every plan |
| Client requests and support tickets | Requests on all plans; tickets on Pro | Not listed |
| Design and video proofing | Versioned proofing (Pro) | Not listed |
| Service catalog with checkout | Not listed | |
| Client portal | ||
| Client portal | Full delivery portal | Client portal on every plan |
| Portal branding and custom domain | Every plan | Not listed |
| Client file storage and messaging | Not listed | |
| Pricing | ||
| Pricing model | Plan fee + $15 to $30 per extra seat | Plan fee + $11 per extra team member |
| Client limits | Unlimited on every plan | 5 / 50 / unlimited (Lite / Plus / Premium) |
| Free trial | 14 days, no card | 30 days, no card |
What each tool costs for your team
Cost per month for AgencyPro and FreshBooks at common agency team sizes.
| Team | AgencyPro | FreshBooks |
|---|---|---|
| 1 person, 30 clients | $39 Basic / $79 Pro | $43 (Plus, 50 billable clients) |
| 5 people, 30 clients | $99 Basic / $159 Pro | $87 (Plus + 4 team members at $11) |
| 10 people, 80 clients | $174 Basic / $259 Pro | $169 (Premium + 9 team members at $11) |
Monthly list prices. FreshBooks often runs introductory discounts and caps billable clients at 5 (Lite), 50 (Plus) or unlimited (Premium). AgencyPro includes unlimited clients. AgencyPro: plan price plus (team size - 1) x the extra-seat price, from AgencyPro pricing. FreshBooks: from its pricing page. Prices checked October 14, 2026; vendors change plans, so confirm before you buy.
Where AgencyPro is the stronger fit
The situations where agencies pick AgencyPro over FreshBooks
No client caps
Every AgencyPro plan includes unlimited clients. FreshBooks Lite and Plus cap billable clients at 5 and 50.
A portal clients work in
Clients order services, submit requests, review files and approve deliverables, not just view invoices.
Productized billing
Sell recurring, credit-based or hourly services through a catalog with checkout, coupons and add-ons.
Key differences
Where AgencyPro and FreshBooks take different approaches
Primary job
Client limits
Team cost
Client experience
The same client job in both tools
For example, an hourly client project billed at the end of the month.
| Step | AgencyPro | FreshBooks |
|---|---|---|
| Estimate | Quote in Documents (Pro) | Estimate on every plan; proposals on Plus |
| Track time | Time tracking and hourly services (Pro) | Time tracking on every plan |
| Client collaboration | Requests, files and messages in the portal; proofing on Pro | Client portal for invoices and estimates; file sharing not listed |
| Invoice | Invoice paid by Stripe or PayPal | Invoice from tracked time, paid online |
| Expenses and books | Not offered | Expenses and accounting reports |
Frequently asked questions
Common questions about AgencyPro and FreshBooks
What is the difference between AgencyPro and FreshBooks?
FreshBooks is invoicing and accounting software for small businesses: invoices, payments, expenses, estimates, proposals, time tracking, projects, a client portal and accountant access. AgencyPro is a client portal and delivery platform for agencies: a service catalog, requests, projects, approvals, tickets and billing. FreshBooks keeps your books; AgencyPro runs client delivery and collects payment for it.
How much does FreshBooks cost compared with AgencyPro?
FreshBooks lists Lite at $23/month (5 billable clients), Plus at $43/month (50 billable clients) and Premium at $70/month (unlimited billable clients), plus $11/month per additional team member. It often runs introductory discounts. A 5-person agency with 30 clients pays $43 + 4 x $11 = $87/month on Plus. AgencyPro has unlimited clients on every plan; 5 people on Pro cost $79 + 4 x $20 = $159/month.
Does FreshBooks limit the number of clients?
Yes, by billable clients: 5 on Lite, 50 on Plus, and unlimited on Premium and Select. AgencyPro includes unlimited clients on every plan.
Should an agency use FreshBooks and AgencyPro together?
Many can. FreshBooks handles accounting: expenses, accountant access and reports. AgencyPro handles the client portal, requests, approvals and service billing. On the Plus plan, AgencyPro's Zapier integration can log payments in your accounting tool. If you only need invoices and time tracking, FreshBooks alone may be enough.
Can I migrate from FreshBooks to AgencyPro?
Partly. AgencyPro's CSV importer brings in clients and services. Invoices, payments, expenses, projects and time entries are not imported automatically, so keep FreshBooks (or its exports) for accounting history and start new billing in AgencyPro. On the Plus plan, the AgencyPro team helps plan and run the migration.
AgencyPro or FreshBooks: which fits your agency?
AgencyPro vs FreshBooks compares a client delivery portal with small-business accounting software. FreshBooks handles invoices, payments, expenses, estimates, proposals, time tracking and accountant access, and includes a client portal on every plan. AgencyPro handles the client relationship: service ordering, requests, projects, approvals and billing.
FreshBooks is cheaper per person ($11 per extra team member) but caps billable clients at 5 on Lite and 50 on Plus. AgencyPro costs more per seat and includes unlimited clients on every plan.
If you mainly need clean books and invoices, FreshBooks is the right tool. If clients need to order, request and approve work, AgencyPro covers that, and many agencies keep FreshBooks alongside for accounting.
Who should choose FreshBooks
- Agencies whose main need is invoicing, expenses and accounting reports
- Teams that want accountant access and bookkeeping in one tool
- Small teams that bill hourly and want low per-person pricing
- Agencies with fewer than 50 billable clients
Who should choose AgencyPro
- Agencies that need clients to order services and submit requests in a portal
- Teams with growing client lists, since every plan includes unlimited clients
- Creative teams that need annotated, versioned approvals
- Agencies that keep accounting in FreshBooks but want a delivery portal
Bottom line: pick the tool that handles your most common client workflow with the fewest workarounds. AgencyPro pricing is a plan fee plus a per-seat fee for each extra team member (see AgencyPro pricing), so price both tools at your real team size before you decide. If FreshBooks already covers how you onboard, deliver to and bill clients, switching may not be worth the migration work.
Related comparisons and guides
More ways to compare agency software before you decide
Invoicing software for agencies
Invoicing tools compared →
Moving from FreshBooks to AgencyPro
What to export, what imports by CSV and what you rebuild →
FreshBooks alternatives for agencies
Other tools agencies consider instead of FreshBooks →
All AgencyPro comparisons
45 head-to-head comparisons with agency tools →
Agency management software
How the main agency platforms differ →
Alternatives by tool
Options for agencies leaving a specific tool →
Use cases by agency type
How different agency types set up AgencyPro →
Solutions by workflow
Portals, billing, onboarding and more →
Test AgencyPro with one real client workflow
Set up one client, one service and one invoice during the trial, then compare it with how you run the same work in FreshBooks today.
14-day free trial • No credit card required • Cancel anytime