From Pre-Pro to Release—Streamlined
Stop losing episodes in Slack and spreadsheets. AgencyPro centralizes production tracking, guest coordination, and billing so you can focus on great audio.
Track episodes from pre-production through recording, editing, and release. Monitor status—scheduled, recorded, in edit, review, published. Clients see episode pipeline and delivery dates.
Manage guest outreach, scheduling, prep materials, and follow-ups. Store contact info, availability, and episode links. Track guest pipeline for future episodes. Clients see upcoming guests and coordination status.
Track editing stages—rough cut, revision rounds, final mix. Share drafts for client approval. Document feedback and revision requests. Reduce back-and-forth with structured approval flows.
Map episodes to release dates. Plan production schedule around drop dates. Share seasonal or campaign calendars with clients. Track batching and holiday breaks.
Log hours by phase—pre-production, recording, editing, post-production, distribution. Understand true cost per episode. Different rates for different services. Price packages accurately.
Handle per-episode pricing, monthly production retainers, and package deals. Bill for additional edits, rush episodes, and extras. Flexible billing for every podcast engagement model.
Streamline Your Podcast Production Workflow
Discover how structured production tracking, guest management, and transparent billing help podcast agencies deliver episodes on time and scale client relationships.
Pre-Production & Guest Coordination
Schedule recording, coordinate guests, prep talking points. Share episode briefs and run-of-show. Get client sign-off on topic and guests before recording
Record & Edit
Log recording completion. Track editing stages and revision rounds. Share drafts for approval. Document feedback in one place—no scattered Slack or email
Review, Approve & Release
Final approval through the portal. Schedule release. Deliver episode files and show notes. Clients access approved content for distribution
Bill by Episode or Retainer
Invoice per episode, monthly retainer, or package. Track overages for extra edits and rush work. Get paid for the full production scope
Podcast Agencies Billing 50% Faster
Leading podcast production shops use AgencyPro to track episodes, manage guests, and bill with clarity—reducing admin and improving client satisfaction.
45% Fewer Editing Revision Rounds
Structured feedback and approval workflows. Clients provide focused input; editors know exactly what to change. Fewer "one more thing" cycles.
50% Faster Episode Billing
Automated invoicing per episode or retainer. Track overages and bill them. No more manual episode counting or chasing approvals before invoicing.
3x Better Episode Pipeline Visibility
See what's in pre-production, editing, or ready to publish. Clients self-serve status. Reduce "when's the next episode?" calls.
40% Reduction in Guest Coordination Chaos
Centralized guest management. Track outreach, scheduling, and prep. Fewer missed follow-ups and double-bookings.
35% Higher Retainer Retention
Professional portal, transparent production status, and smooth approvals. Clients renew when they see consistent delivery and easy collaboration.
2x More Accurate Episode Pricing
Historical time by production phase. Understand true cost per episode. Quote packages and retainers based on real production data.
Fewer revision rounds
Faster episode billing
Client satisfaction
Frequently Asked Questions
Get answers to common questions about our platform.