From Pre-Pro to Release—Streamlined
Stop losing episodes in Slack and spreadsheets. AgencyPro centralizes production tracking, guest coordination, and billing so you can focus on great audio.
Track episodes from pre-production through recording, editing, and release. Monitor status—scheduled, recorded, in edit, review, published. Clients see episode pipeline and delivery dates.
Manage guest outreach, scheduling, prep materials, and follow-ups. Store contact info, availability, and episode links. Track guest pipeline for future episodes. Clients see upcoming guests and coordination status.
Track editing stages—rough cut, revision rounds, final mix. Share drafts for client approval. Document feedback and revision requests. Reduce back-and-forth with structured approval flows.
Map episodes to release dates. Plan production schedule around drop dates. Share seasonal or campaign calendars with clients. Track batching and holiday breaks.
Log hours by phase—pre-production, recording, editing, post-production, distribution. Understand true cost per episode. Different rates for different services. Price packages accurately.
Handle per-episode pricing, monthly production retainers, and package deals. Bill for additional edits, rush episodes, and extras. Flexible billing for every podcast engagement model.
Streamline Your Podcast Production Workflow
Discover how structured production tracking, guest management, and transparent billing help podcast agencies deliver episodes on time and scale client relationships.
Pre-Production & Guest Coordination
Schedule recording, coordinate guests, prep talking points. Share episode briefs and run-of-show. Get client sign-off on topic and guests before recording
Record & Edit
Log recording completion. Track editing stages and revision rounds. Share drafts for approval. Document feedback in one place—no scattered Slack or email
Review, Approve & Release
Final approval through the portal. Schedule release. Deliver episode files and show notes. Clients access approved content for distribution
Bill by Episode or Retainer
Invoice per episode, monthly retainer, or package. Track overages for extra edits and rush work. Get paid for the full production scope
Podcast Agencies Billing 50% Faster
Leading podcast production shops use AgencyPro to track episodes, manage guests, and bill with clarity—reducing admin and improving client satisfaction.
45% Fewer Editing Revision Rounds
Structured feedback and approval workflows. Clients provide focused input; editors know exactly what to change. Fewer "one more thing" cycles.
50% Faster Episode Billing
Automated invoicing per episode or retainer. Track overages and bill them. No more manual episode counting or chasing approvals before invoicing.
3x Better Episode Pipeline Visibility
See what's in pre-production, editing, or ready to publish. Clients self-serve status. Reduce "when's the next episode?" calls.
40% Reduction in Guest Coordination Chaos
Centralized guest management. Track outreach, scheduling, and prep. Fewer missed follow-ups and double-bookings.
35% Higher Retainer Retention
Professional portal, transparent production status, and smooth approvals. Clients renew when they see consistent delivery and easy collaboration.
2x More Accurate Episode Pricing
Historical time by production phase. Understand true cost per episode. Quote packages and retainers based on real production data.
Fewer revision rounds
Faster episode billing
Client satisfaction
Based on average results reported by agencies using AgencyPro
Frequently Asked Questions
Get answers to common questions about our platform.
How does AgencyPro help podcast agencies track episode production?
Track episodes from pre-production through recording, editing, and release. Monitor status—scheduled, recorded, in edit, review, published. Clients see episode pipeline and delivery dates. Organize by show or client.
Can I manage guests and interview coordination?
Yes! Manage guest outreach, scheduling, prep materials, and follow-ups. Store contact info and availability. Track guest pipeline for future episodes. Share prep docs through the portal. Reduces coordination chaos.
How do editing workflows and revision rounds work?
Track editing stages—rough cut, revision rounds, final mix. Share drafts for client approval. Document feedback in one place. Set revision limits and bill for overages. Structured flows reduce endless back-and-forth.
Can I manage show scheduling and release calendars?
Map episodes to release dates. Plan production schedule around drop dates. Share seasonal or campaign calendars. Track batching and holiday breaks. Clients see what's coming and when.
How does retainer billing work for podcast agencies?
Set monthly retainers for X episodes per month. Track episodes and hours against scope. Bill overages for extra episodes, additional edits, or rush work. Automate retainer invoicing.
Can I charge per episode and for extras?
Invoice per episode with clear deliverables. Bill for additional edits beyond scope, rush episodes, and bonus content. Document extras in project scope. Flexible billing for every engagement.
How do I track time by production phase?
Log hours by phase—pre-production, recording, editing, post-production, distribution. Understand true cost per episode. Set different rates for different services. Price packages accurately with historical data.
Can clients access episode files and show notes?
Deliver episode files, show notes, and timestamps through the portal. Organize by episode or season. Clients download what they need for distribution. Reduces "can you resend that file?" requests.
How do I handle multiple shows for the same client?
Create separate projects for each show. Track production and billing independently. Optional aggregate view for clients with multiple shows. Keeps work organized and scoped clearly.
Does AgencyPro integrate with podcast hosting platforms?
AgencyPro is a client portal and project management platform. You produce in your DAW and host on Spotify, Buzzsprout, etc. Use AgencyPro to track production, share files, coordinate guests, and bill clients. Centralize client communication and billing.
Resources for Podcast Agencies
Guides, templates, and tools to help you run a more profitable podcast production agency.
How to Give Creative Feedback Effectively
Reduce revision rounds with structured editing feedback processes.
Client Retention Strategies for Agencies
Keep podcast clients renewing production retainers long-term.
Project Pricing Calculator
Price per-episode and retainer podcast production packages.
Freelance Rate Calculator
Set competitive rates for podcast editing and production services.