Best Agency Management Software (2026)

Teamwork is a powerful project management platform that has expanded into agency management territory with features like time tracking, invoicing, and client portals. It excels in project management with robust task management, Gantt charts, milestones, and team collaboration features. Agencies that prioritize project organization and team coordination will find Teamwork's project management capabilities among the best in the industry.

The platform includes time tracking, invoicing, and basic CRM features, making it a comprehensive solution. However, it maintains a strong focus on project management, so some agency-specific features (like advanced retainer management or white-label customization) may be less developed than dedicated agency platforms. The client portal is functional but offers less customization than specialized solutions. Teamwork integrates with numerous third-party tools, providing flexibility for agencies with existing tool stacks.

Pricing starts at $10/user/month for the Starter plan, with more advanced features requiring higher tiers ($18-30/user/month). For a 10-person agency, this translates to $100-300/month. The platform offers good value for agencies that prioritize project management, though costs can escalate with team growth. Setup requires some configuration, but Teamwork provides good documentation and support. The interface is intuitive, though it can feel feature-rich and may require training for full adoption. Teamwork is ideal for agencies that want strong project management with integrated business features.

Productive (formerly Productive.io) is a comprehensive agency management platform with particular strength in resource planning and capacity management. It helps agencies understand team utilization, plan resource allocation, and forecast capacity—critical features for agencies managing multiple projects and team members. The platform combines project management, time tracking, invoicing, and CRM in a modern, intuitive interface.

The resource planning features are among the best in the industry, allowing agencies to visualize team capacity, assign resources to projects, and identify bottlenecks. The project management features are robust, with task tracking, timelines, and collaboration tools. Time tracking integrates with billing, and the invoicing features are comprehensive. However, Productive's client portal capabilities are more basic compared to dedicated portal solutions, and white-label options are limited. The platform is well-designed and user-friendly, though it may require some learning curve for advanced features.

Pricing starts at $20/user/month, with more advanced features requiring higher tiers. For a 10-person agency, this means $200+/month. The platform offers good value for agencies that prioritize resource planning, though per-user pricing can become expensive. Setup requires configuration, especially for resource planning workflows, but Productive provides good documentation and support. The platform is ideal for agencies that need sophisticated resource management alongside comprehensive project and business management features.

Scoro is a comprehensive Professional Services Automation (PSA) platform designed for larger agencies and consultancies. It offers extensive features including project management, CRM, time tracking, invoicing, resource planning, reporting, and more. The platform is feature-rich and can handle complex agency workflows, making it suitable for agencies with sophisticated needs.

The platform excels in providing comprehensive business management with strong reporting and analytics capabilities. It includes advanced project management features, resource planning, and financial management. However, Scoro's complexity can be overwhelming for smaller agencies, and the learning curve is steeper than simpler platforms. The interface, while powerful, may feel dense and require significant training. Client portal features exist but are less customizable than dedicated portal solutions. The platform offers extensive customization options, though setup can be time-consuming.

Pricing starts at $26/user/month, with enterprise plans costing significantly more. For a 10-person agency, expect $260+/month, and costs escalate quickly. Implementation often requires professional services and can take weeks. Scoro offers good value for larger agencies that need comprehensive features and can invest in setup and training. The platform is ideal for agencies with 20+ people and complex workflows that require extensive customization and advanced features.

Accelo is an enterprise-focused Professional Services Automation platform that combines CRM, project management, time tracking, service tickets, billing, and reporting. It's designed for larger professional services firms and agencies that need comprehensive features and extensive customization. The platform offers robust functionality but comes with enterprise-level complexity and pricing.

The platform excels in providing comprehensive business management with strong automation capabilities. It includes advanced project management, service ticket management, and extensive reporting. However, Accelo's complexity can be overwhelming, and implementation often requires professional services and weeks of setup. The interface, while powerful, has a steeper learning curve than simpler platforms. Client portal features exist but offer less customization than dedicated solutions. The platform is well-suited for larger firms that need extensive features and can invest in setup and training.

Pricing starts at $24/user/month, with enterprise plans costing significantly more. For a 10-person agency, expect $240+/month, and costs escalate quickly. Implementation typically requires professional services and can take weeks. Accelo offers good value for larger firms that need comprehensive features, though smaller agencies may find it overkill. The platform is ideal for professional services firms with 20+ people and complex workflows requiring extensive customization.

Kantata (formerly Mavenlink and Kimble) is an enterprise Professional Services Automation platform focused on resource management and project delivery for large agencies and consultancies. It excels in resource planning, capacity management, and project financials, making it suitable for organizations managing complex resource allocation across multiple projects and teams.

The platform provides comprehensive features including project management, resource planning, time tracking, invoicing, and reporting. Its resource management capabilities are among the strongest in the industry, helping large organizations optimize resource allocation and forecast capacity. However, Kantata is designed for enterprise use and can be overwhelming for smaller agencies. The platform requires significant setup and training, and pricing is enterprise-level. Client portal features are functional but less customizable than dedicated solutions.

Pricing starts at $45/user/month, with enterprise plans costing significantly more. For a 10-person agency, expect $450+/month minimum. Implementation typically requires professional services and can take weeks to months. Kantata offers excellent value for large organizations (50+ people) that need sophisticated resource management, though it's likely overkill for smaller agencies. The platform is ideal for large consultancies and agencies with complex resource allocation needs.

Workamajig is designed specifically for creative agencies, with workflows and features tailored to creative industry needs. The platform combines project management, time tracking, invoicing, and resource planning with creative agency-specific features like job costing, creative briefs, and approval workflows. It's built to handle the unique challenges creative agencies face.

The platform excels in providing creative agency workflows, with features designed for the creative process. It includes strong project management, time tracking, and financial management. However, Workamajig's interface can feel dated compared to modern platforms, and the learning curve can be steep. Client portal features are functional but offer less customization than newer solutions. The platform is well-suited for creative agencies that want industry-specific features, though it may feel less modern than newer platforms.

Pricing starts at $35/user/month, with more advanced features requiring higher tiers. For a 10-person agency, expect $350+/month. Implementation requires configuration and training, typically taking weeks. Workamajig offers good value for creative agencies that want specialized workflows, though the interface and user experience may feel less modern than newer platforms. The platform is ideal for creative agencies that prioritize industry-specific features over modern design.

FunctionFox is designed for small creative agencies, focusing on time tracking and project management. The platform provides essential features for creative agencies including time tracking, project management, invoicing, and basic reporting. It's simpler and more affordable than comprehensive agency management platforms, making it suitable for smaller teams.

The platform excels in time tracking and project management for creative agencies. It includes features like job costing, project templates, and basic invoicing. However, FunctionFox is more limited than comprehensive platforms—it lacks advanced CRM, client portals, and extensive customization. The interface is straightforward but may feel basic compared to modern platforms. It's well-suited for small creative agencies that need core time tracking and project management without the complexity of comprehensive solutions.

Pricing starts at $35/user/month, making it more affordable than enterprise solutions but still per-user pricing. For a 5-person agency, expect $175/month. Setup is relatively straightforward, and the platform is easier to learn than comprehensive solutions. FunctionFox offers good value for small creative agencies that need core features, though agencies requiring comprehensive functionality may outgrow it. The platform is ideal for small creative agencies (5-15 people) that prioritize time tracking and project management.

monday.com is a flexible work management platform that can be customized for agency use. It excels in providing customizable workflows and visual project management, allowing agencies to build their own processes. The platform is highly flexible and can be adapted for various agency needs, though it requires more setup than purpose-built agency platforms.

The platform provides strong project management with customizable boards, automations, and integrations. However, monday.com is not purpose-built for agencies, so features like time tracking, invoicing, and client portals require add-ons or integrations. The platform is excellent for agencies that want flexibility and customization, though it may require more configuration than dedicated agency platforms. The interface is modern and intuitive, but building agency-specific workflows requires time and expertise.

Pricing starts at $8/user/month for the Basic plan, with more features requiring higher tiers ($10-16/user/month). For a 10-person agency, expect $80-160/month. However, agencies will likely need add-ons and integrations for comprehensive agency management, increasing costs. Setup requires significant configuration to build agency workflows. monday.com offers good value for agencies that prioritize flexibility and customization, though it's less comprehensive out-of-the-box than dedicated agency platforms.

Wrike is a collaborative project management platform popular among marketing and creative teams. It provides strong project management features including task management, Gantt charts, timelines, and team collaboration. The platform is well-designed for teams that need to coordinate work across multiple projects and stakeholders.

The platform excels in project management and team collaboration, with features like real-time collaboration, document sharing, and workflow automation. However, Wrike is primarily a project management tool rather than comprehensive agency management software. Features like invoicing, client portals, and advanced CRM require integrations or may be limited. The platform is excellent for agencies that prioritize project management, though agencies needing comprehensive business management may need additional tools.

Pricing starts at $9.80/user/month for the Professional plan, with more features requiring higher tiers. For a 10-person agency, expect $98+/month. However, agencies will likely need additional tools for invoicing, client portals, and comprehensive business management. Setup is relatively straightforward for project management, though building comprehensive agency workflows may require integrations. Wrike offers good value for agencies that prioritize project management, though it's less comprehensive than dedicated agency management platforms.