AgencyPro vs Hive
Hive is project management software with Gantt and Kanban views, time tracking, automations and AI, plus paid add-ons for proofing, resourcing, finance, CRM and external users. Plans start at $5 per user per month billed yearly.
Feature comparison: AgencyPro vs Hive
| Feature | AgencyPro | Hive |
|---|---|---|
| Project management | ||
| Projects and tasks | ||
| Gantt and Kanban views | Not listed | Gantt from Starter |
| Time tracking | Pro plan and up | Teams plan; timesheets add-on |
| Resourcing and capacity | Capacity management (Pro) | Add-on |
| Automations | Auto-assign, recurring auto-requests (Pro) | |
| Proofing and approvals | Versioned proofing (Pro) | Add-on |
| Client experience | ||
| Client access | Branded portal on every plan | External users add-on, client mode, read-only links |
| Portal on your own domain | Every plan | Not documented |
| Service catalog and checkout | Not documented | |
| Client forms | Requests on all plans; intake forms on Pro | Forms on Teams |
| Billing and CRM | ||
| Invoicing | Every plan | Hive Finance add-on ($16/user/month) |
| Online payments (Stripe, PayPal) | Not documented | |
| Subscriptions and retainers | Not documented | |
| CRM | Leads pipeline (Pro) | CRM add-on |
| Pricing and integrations | ||
| Pricing model | Plan fee + $15 to $30 per extra seat | Per user, from $5/month (yearly), plus add-ons |
| Free plan | 14-day trial | Free for up to 10 members |
| API and Zapier | Plus plan | |
What each tool costs for your team
Cost per month for AgencyPro and Hive at common agency team sizes.
| Team | AgencyPro | Hive |
|---|---|---|
| 1 person | $39 Basic / $79 Pro | Free or $18 (Teams) |
| 5 people | $99 Basic / $159 Pro | $90 (Teams); $170 with Finance |
| 10 people | $174 Basic / $259 Pro | $180 (Teams); $340 with Finance |
Monthly billing; Hive yearly billing is about a third less. Finance (estimates and invoicing) is $16 per user; proofing, timesheets, resourcing and external users are $5 add-ons each. AgencyPro: plan price plus (team size - 1) x the extra-seat price, from AgencyPro pricing. Hive: from its pricing page. Prices checked October 14, 2026; vendors change plans, so confirm before you buy.
Where AgencyPro is the stronger fit
The situations where agencies pick AgencyPro over Hive
Client portal without client licenses
Every plan includes unlimited clients, each with a branded login on your domain. Hive sells external users as an add-on.
Billing that collects payment
Invoices, subscriptions and credit-based services are paid online through Stripe or PayPal, with no finance add-on to buy.
Services clients can order
A service catalog with checkout, order forms and coupons lets clients buy work directly in the portal.
Key differences
Where AgencyPro and Hive take different approaches
Bundled vs add-on
Client access
Planning views
Billing
The same client job in both tools
For example, a client asks for a set of social graphics and approves them.
| Step | AgencyPro | Hive |
|---|---|---|
| Request | Client submits a request in the portal | Client submits a Hive form (Teams) |
| Plan | Request assigned; capacity management (Pro) | Task in Gantt or Kanban; resourcing add-on |
| Approve | Versioned proofing (Pro) | Proofing and approvals add-on, with external approvers |
| Track time | Time tracking (Pro) | Time tracking on Teams; timesheets add-on |
| Bill | Invoice paid in the portal | Finance add-on turns logged time into an invoice draft |
Frequently asked questions
Common questions about AgencyPro and Hive
What is the difference between AgencyPro and Hive?
Hive is project management software with Gantt and Kanban views, time tracking, automations and AI, plus paid add-ons for proofing, timesheets, resourcing, finance, CRM and external client users. AgencyPro is a client portal and delivery platform: clients order services, submit requests, approve work and pay invoices in a portal on your own domain, with billing included. Hive starts from internal project management and adds modules; AgencyPro starts from the client relationship.
How much does Hive cost compared with AgencyPro?
Hive has a free plan, Starter at $5/user/month billed yearly ($7 monthly) and Teams at $12 ($18 monthly); Enterprise is quoted. Add-ons such as proofing, timesheets, resourcing and external users cost $5 each, and Hive Finance (estimates and invoicing) is $16 per user/month. For example, 10 people on Teams billed monthly is $180/month, or $340 with Finance. AgencyPro Pro is $79 + 9 x $20 = $259/month for 10 people, with invoicing and the client portal included.
Can clients use Hive?
Yes. Hive offers external users as an add-on (each license includes 5 external users), a client mode, read-only project links, external approvers and forms that non-users can submit. AgencyPro gives every client a branded portal login on your own domain on every plan, with no per-client fee.
Can Hive invoice clients?
With the Hive Finance add-on ($16 per user/month), logged time becomes a billing worksheet and then a customer invoice draft, alongside estimates and reporting. AgencyPro includes invoicing, subscriptions and Stripe or PayPal payments on every plan.
Can I migrate from Hive to AgencyPro?
Partly. AgencyPro's CSV importer brings in clients and services. Projects, tasks, time entries and files are not imported automatically, so export them from Hive and recreate active work in AgencyPro. On the Plus plan, the AgencyPro team helps plan and run the migration.
AgencyPro or Hive: which fits your agency?
AgencyPro vs Hive compares a client-first agency platform with a modular project management tool. Hive covers projects, Gantt and Kanban views, time tracking, automations and AI, and sells proofing, timesheets, resourcing, external users, finance and CRM as add-ons. AgencyPro bundles a branded client portal, service catalog, invoicing and payments.
Hive does support clients: external users, a client mode, read-only links and external approvers. Its Finance add-on turns logged time into invoice drafts. The trade-off is cost and setup, since each of those is a separate purchase per user or license.
If your team plans in Gantt charts and bills from an accounting tool, Hive may be all you need. If clients should order, approve and pay in one portal, AgencyPro covers that on every plan.
Who should choose Hive
- Teams that plan in Gantt and Kanban views and want low per-user pricing
- Agencies that want to add only the modules they need, such as proofing or resourcing
- Teams that want a free plan for up to 10 members
- Agencies that bill from an accounting tool and need little client self-service
Who should choose AgencyPro
- Agencies whose clients order, request, approve and pay in a branded portal
- Teams with many clients, since client logins have no extra cost
- Retainer and productized agencies billing subscriptions or credits
- Agencies that want invoicing and payment collection without an add-on
Bottom line: pick the tool that handles your most common client workflow with the fewest workarounds. AgencyPro pricing is a plan fee plus a per-seat fee for each extra team member (see AgencyPro pricing), so price both tools at your real team size before you decide. If Hive already covers how you onboard, deliver to and bill clients, switching may not be worth the migration work.
Related comparisons and guides
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Test AgencyPro with one real client workflow
Set up one client, one service and one invoice during the trial, then compare it with how you run the same work in Hive today.
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