From Programming to Construction Administration — Organized
Stop losing hours to manual phase tracking and billing. AgencyPro automates project phase management, blueprint sharing, and hour tracking so you can focus on designing great spaces.
Securely share architectural drawings, blueprints, and CAD files with clients. Organize documents by project phase and maintain version control for revisions.
Automatically track time spent on schematic design, design development, construction documents, and permit coordination. Know exactly where your hours go.
Organize architectural projects into phases - programming, schematic design, design development, construction documents, and construction administration.
Track time spent on permit applications, revisions, and coordination separately. Bill accurately for the often-overlooked permit work.
Share 3D renderings, visualizations, and presentation materials with clients. Track approval status and revision requests through organized workflows.
Track revision rounds separately from original design work. Understand the cost of client-requested changes and bill accordingly.
Streamline Your Architectural Project Workflow
Discover how automated phase tracking, blueprint organization, and phase-based billing help architecture firms deliver projects profitably and on schedule.
Project Initiation & Programming
Set up new architectural projects with client requirements, establish project phases, and define billing structure based on AIA phases
Track Design Hours by Phase
Automatically track time spent on schematic design, design development, construction documents, and permit coordination throughout the project
Share Blueprints & Renderings
Deliver architectural drawings, renderings, and presentation materials through secure client portals. Collect feedback and track approvals
Bill by Phase & Track Revisions
Invoice clients at each project phase completion, track hours against budget, and bill separately for revision work beyond scope
Architecture Firms Capturing 35% More Billable Hours
Progressive architecture firms are automating phase billing, improving project estimation accuracy, and reducing admin overhead by tracking every billable hour.
Track Hours by AIA Project Phase
Separate time spent on programming, schematic design, design development, construction documents, and CA. Understand profitability by phase.
Automate Phase-Based Billing
Set up automatic invoicing when project phases are completed. Get paid faster without manual invoice creation for each phase.
Organize Blueprint Revisions Efficiently
Maintain version control for architectural drawings and track revision rounds. Clients always know which version is current.
Capture Permit Coordination Hours
Track time spent on permit applications, revisions, and coordination separately. This often-overlooked work becomes billable.
Streamline Rendering Deliverables
Organize 3D renderings, visualizations, and presentation materials by project phase. Clients can access all visual materials in one place.
Improve Project Phase Estimation
Historical time tracking data helps estimate hours more accurately for each project phase, leading to better proposals and profitability.
More billable hours captured
Faster phase billing
Project margin improvement
Based on average results reported by agencies using AgencyPro
Frequently Asked Questions
Get answers to common questions about our platform.
How does AgencyPro help architecture firms manage project phases?
AgencyPro allows you to organize architectural projects into standard AIA phases - programming, schematic design, design development, construction documents, and construction administration. Track time separately for each phase, set phase-based billing milestones, and share deliverables organized by phase. Clients can see progress through each phase and understand what they're paying for at each stage.
Can I track permit coordination hours separately from design work?
Yes! Permit coordination is often overlooked but can consume significant hours. Track time spent on permit applications, revisions, and coordination separately from design work. Set different hourly rates if needed. This helps you bill accurately for permit work and understand the true cost of projects that require extensive permit coordination.
How does blueprint and drawing sharing work for architectural projects?
Share architectural drawings, blueprints, and CAD files securely through the client portal. Organize documents by project phase and maintain version control. Clients can access current and previous versions of drawings, see what's changed between revisions, and provide feedback directly in the portal. Large files are handled efficiently with proper organization.
What happens when clients request revisions beyond the original scope?
Track all revision work separately from original design phases. The platform shows clients exactly what additional revisions were requested and how much time they took. You can bill for revisions immediately or include them in the next phase invoice. Clear revision tracking helps prevent scope creep and ensures you get paid for all design work.
How does phase-based billing work for architecture firms?
Set up milestone payments tied to each project phase completion - for example, "Schematic Design Complete" or "Construction Documents Complete". When you mark a phase as complete, the system can automatically generate an invoice based on hours tracked or fixed phase fees. Clients can see progress toward each phase and understand exactly what deliverables they're receiving.
Can I customize the portal to match my architecture firm's branding?
Yes, apply your firm's logo, color palette, and custom domain to the client portal. Clients see a polished, on-brand experience when reviewing blueprints, approving renderings, and tracking project milestones — presenting the same design-forward professionalism your firm delivers in its architectural work.
How do architects and project managers collaborate in AgencyPro?
Assign team members to specific project phases, track individual hours, and share internal design notes without exposing them to clients. Architects, engineers, and project managers coordinate on drawings, deadlines, and permit submissions within a shared workspace organized by project.
Can clients submit design change requests through the portal?
Yes, clients can submit change requests directly in the portal with descriptions and reference images. Each request is logged, timestamped, and linked to the relevant project phase so your team can assess scope impact, estimate additional hours, and bill revision work transparently.
What project reports can architecture firms generate in AgencyPro?
Generate reports on hours tracked per project phase, budget versus actual spend, revision frequency, and overall project profitability. Use dashboards to compare performance across projects and identify which building types or phases consistently exceed time estimates for better future proposals.
Can AgencyPro handle multiple large-scale architectural projects simultaneously?
Absolutely. AgencyPro supports unlimited concurrent projects, each with its own phase structure, document library, and billing configuration. Whether your firm manages residential renovations or commercial developments, the platform scales without performance issues as your project pipeline grows.
Resources for Architecture Firms
Guides, templates, and tools to help you run a more profitable architecture firm.