AgencyPro vs Accelo
Accelo is a professional services automation (PSA) platform that combines sales and quotes, projects, service tickets, retainers, time tracking, billing and reporting. Pricing is by quote.
Feature comparison: AgencyPro vs Accelo
| Feature | AgencyPro | Accelo |
|---|---|---|
| Core features | ||
| Client portal | ||
| Project management | ||
| Time tracking | Pro plan and up | |
| Sales pipeline / CRM | Leads pipeline (Pro) | Sales module with quotes |
| Invoicing and online payments | ||
| Retainers and recurring billing | Subscriptions and credit-based services | Retainers with recurring invoices |
| Support tickets | Pro plan and up | |
| Profitability reporting | Plus plan | |
| Client experience | ||
| Portal branding (logo, colors) | ||
| Portal on your own custom domain | Every plan | Not documented |
| Service catalog with checkout | Not documented | |
| Proofing with design and video annotation | Pro plan and up | Not documented |
| Pricing and setup | ||
| Published pricing | From $39/month | Quote only |
| Pricing model | Plan fee + $15 to $30 per extra seat | Quote based on team size |
| Self-serve free trial | 14 days, no card | Demo first |
| Typical implementation | Self-serve | A few weeks, onboarding included |
| Integrations | ||
| API and webhooks | Plus plan | |
| Zapier | Plus plan | |
| Stripe and PayPal | ||
| QuickBooks Online and Xero sync | Via Zapier | Native two-way sync |
| Native mobile app | Not listed | |
What each tool costs for your team
Accelo does not publish prices, so only AgencyPro can be priced from its website. Use these figures against your Accelo quote.
| Team | AgencyPro | Accelo |
|---|---|---|
| 5 people | $99 Basic / $159 Pro | Quote only |
| 10 people | $174 Basic / $259 Pro | Quote only |
| 25 people | $399 Basic / $559 Pro | Quote only |
Monthly billing. Accelo says its pricing depends on team size. AgencyPro: plan price plus (team size - 1) x the extra-seat price, from AgencyPro pricing. Accelo: from its pricing page. Prices checked October 14, 2026; vendors change plans, so confirm before you buy.
Where AgencyPro is the stronger fit
The situations where agencies pick AgencyPro over Accelo
Prices you can check today
AgencyPro lists every plan and seat price on its pricing page. A 10-person team on Pro costs $79 + 9 x $20 = $259/month. Accelo requires a quote.
A client portal clients actually use
Clients browse a service catalog, check out, submit requests and approve deliverables in a portal on your own domain. Custom domains are included on every plan.
Fast to test
The 14-day trial includes Pro features with no credit card, so you can run one real client through intake, delivery and billing before committing.
Key differences
Where AgencyPro and Accelo take different approaches
Pricing transparency
Where the work happens
Setup effort
Accounting and payments
The same client job in both tools
For example, a 10-person agency signs a monthly retainer client and runs the first month of work.
| Step | AgencyPro | Accelo |
|---|---|---|
| Win the work | Quote or proposal and contract in Documents, with a leads pipeline (Pro) | Sales module with quotes |
| Set up billing | Retainer as a subscription, or as credits on Pro; paid by Stripe or PayPal | Retainer with recurring invoices; Stripe or PayPal |
| Take requests | Client submits requests in the branded portal; tickets with SLA tracking on Pro | Service tickets, with a client portal |
| Do and track the work | Projects, time tracking and versioned proofing (Pro) | Projects and time tracking |
| Report and reconcile | Profitability reports (Plus); accounting through Zapier (Plus) | Profitability reporting; native QuickBooks Online and Xero sync |
Accelo goes deeper on retainer accounting and accounting sync. AgencyPro goes deeper on what the client sees and does in the portal.
Frequently asked questions
Common questions about AgencyPro and Accelo
What is the main difference between AgencyPro and Accelo?
Accelo is a professional services automation (PSA) platform for service firms: sales and quotes, projects, tickets, retainers, time, billing and reporting, with two-way QuickBooks Online and Xero sync. AgencyPro is a client portal and delivery platform for agencies: clients order services, submit requests, share files and pay invoices inside a portal branded with your logo and domain. Choose based on whether your bottleneck is internal operations (Accelo) or the client-facing workflow (AgencyPro).
How much does Accelo cost compared with AgencyPro?
Accelo does not publish prices. Its pricing page asks you to request a quote and says pricing depends on team size. AgencyPro publishes its plans: Basic $39/month, Pro $79/month and Plus $149/month, each with one seat included. Extra seats cost $15, $20 or $30 per month depending on the plan, so a 5-person team on Pro pays $79 + 4 x $20 = $159/month. Get an Accelo quote for your headcount and compare it with that figure.
How long does it take to set up Accelo versus AgencyPro?
Accelo says implementation takes a matter of weeks and that every plan includes implementation guidance and onboarding support. AgencyPro is self-serve: you can connect Stripe or PayPal, brand the portal and add your first services during the 14-day trial. Plan extra time for either tool if you are moving a large client list or complex retainers.
Can I migrate from Accelo to AgencyPro?
Partly. AgencyPro's CSV importer brings in clients and services. Projects, tickets, timesheets, invoices and activity history are not imported automatically, so export them from Accelo for your records and recreate only active work in AgencyPro. On the Plus plan, the AgencyPro team helps plan and run the migration.
When is Accelo the better choice?
Accelo fits firms that want one system for sales, quoting, projects, service tickets, retainers and accounting sync, and that are willing to spend a few weeks on implementation. If you need two-way Xero or QuickBooks Online sync, Authorize.net payments or a native mobile app today, Accelo covers those and AgencyPro does not list them.
AgencyPro or Accelo: which fits your agency?
AgencyPro vs Accelo is a choice between a client-facing delivery platform and a full professional services automation (PSA) system. Accelo covers sales, quotes, projects, tickets, retainers, timesheets and billing, with two-way QuickBooks Online and Xero sync. AgencyPro centers on a branded client portal where clients order services, submit requests and pay.
Accelo does not publish prices, and its implementation runs for a few weeks with onboarding included. AgencyPro publishes its plans (from $39/month plus $15 to $30 per extra seat) and is self-serve, so you can test it on a live client during the 14-day trial.
If you are weighing several PSA and agency tools rather than just these two, the agency management software overview linked at the end of this page covers the wider field.
Who should choose Accelo
- Service firms that want sales, quoting, projects, tickets and retainers in one PSA
- Teams that need native two-way QuickBooks Online or Xero sync
- Firms that want a guided implementation and are comfortable with quote-based pricing
- Teams that rely on a native mobile app for time entry
Who should choose AgencyPro
- Agencies whose clients order, request and approve work through a branded portal
- Productized or retainer agencies that sell services through a catalog with checkout
- Small and mid-size teams that want published pricing and a self-serve setup
- Agencies that want the portal on their own domain without an enterprise plan
Bottom line: pick the tool that handles your most common client workflow with the fewest workarounds. AgencyPro pricing is a plan fee plus a per-seat fee for each extra team member (see AgencyPro pricing), so price both tools at your real team size before you decide. If Accelo already covers how you onboard, deliver to and bill clients, switching may not be worth the migration work.
Related comparisons and guides
More ways to compare agency software before you decide
AgencyPro vs Kantata
Another PSA comparison for larger service firms →
Retainer management software
Tools for billing and tracking retainers →
All AgencyPro comparisons
45 head-to-head comparisons with agency tools →
Agency management software
How the main agency platforms differ →
Alternatives by tool
Options for agencies leaving a specific tool →
Use cases by agency type
How different agency types set up AgencyPro →
Solutions by workflow
Portals, billing, onboarding and more →
Test AgencyPro with one real client workflow
Set up one client, one service and one invoice during the trial, then compare it with how you run the same work in Accelo today.
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