AgencyPro vs Kantata
Kantata (formerly Mavenlink) is a professional services automation (PSA) platform for resource management, project financials, time tracking and forecasting. Pricing is by custom quote.
Feature comparison: AgencyPro vs Kantata
| Feature | AgencyPro | Kantata |
|---|---|---|
| Core features | ||
| Client access to projects and invoices | Full client portal | Invited client users |
| Project management | ||
| Time tracking and timesheets | Pro plan and up | |
| Resource management and forecasting | Capacity management (Pro) | Core strength |
| Project financials and invoicing | Invoicing, subscriptions, profitability reports (Plus) | Financial management and invoicing |
| Gantt charts | Not listed | |
| BI and AI reporting | Team and profitability reports (Plus) | Agentic BI |
| Client experience | ||
| Portal branding (logo, colors) | ||
| Own custom domain | Every plan | Custom subdomain documented |
| Service catalog and checkout | Not documented | |
| Client requests and support tickets | Requests on all plans, tickets on Pro | Not documented |
| Pricing and setup | ||
| Published pricing | From $39/month | Quote only |
| Pricing model | Plan fee + $15 to $30 per extra seat | Based on headcount, entities, currencies, integrations |
| Self-serve free trial | 14 days, no card | Demo with an advisor |
| Typical implementation | Self-serve | 6-8 weeks (mid-size) |
| Integrations | ||
| API | Plus plan | |
| Accounting and ERP (QuickBooks, Xero, NetSuite, Sage Intacct) | Via Zapier (Plus) | Native |
| Stripe and PayPal payments | Not documented | |
| Native mobile app | Not listed | |
What each tool costs for your team
Kantata does not publish prices, so only AgencyPro can be priced from its website. Use these figures against your Kantata quote.
| Team | AgencyPro | Kantata |
|---|---|---|
| 10 people | $174 Basic / $259 Pro | Quote only |
| 25 people | $399 Basic / $559 Pro | Quote only |
| 50 people | $774 Basic / $1,059 Pro | Quote only |
Monthly billing. Kantata says cost depends on headcount, entities, currencies and integrations. AgencyPro: plan price plus (team size - 1) x the extra-seat price, from AgencyPro pricing. Kantata: from its pricing page. Prices checked October 14, 2026; vendors change plans, so confirm before you buy.
Where AgencyPro is the stronger fit
The situations where agencies pick AgencyPro over Kantata
Published, predictable pricing
AgencyPro lists every plan and seat price. A 10-person team on Pro pays $79 + 9 x $20 = $259/month. Kantata pricing requires a quote.
Client portal first
Clients browse your service catalog, check out, submit requests and approve work in a portal on your own domain, included on every plan.
Running in days, not months
Setup is self-serve, and the 14-day trial includes Pro features, so you can test a full client workflow before paying.
Key differences
Where AgencyPro and Kantata take different approaches
Who it is built for
Pricing transparency
Implementation
Resource planning depth
The same client job in both tools
For example, staffing and billing a three-month fixed-fee project.
| Step | AgencyPro | Kantata |
|---|---|---|
| Plan resources | Capacity management (Pro) | Resource management and forecasting |
| Client view | Branded portal with requests, files and invoices | Invited client users |
| Track time | Time tracking (Pro) | Time tracking and timesheets |
| Financials | Invoices; profitability reports (Plus) | Project financials, invoicing and ERP integrations |
| Change requests | Client submits extra requests in the portal; quote on Pro | Not documented for clients |
Frequently asked questions
Common questions about AgencyPro and Kantata
What is the main difference between AgencyPro and Kantata?
Kantata (formerly Mavenlink) is a professional services automation (PSA) platform focused on resource management, project financials and forecasting for growing and enterprise services firms. AgencyPro is a client portal and delivery platform for agencies: clients order services, submit requests, review work and pay invoices in a portal branded with your logo and domain. Kantata is built for planning a large billable workforce; AgencyPro is built for running the client-facing side of agency work.
How much does Kantata cost compared with AgencyPro?
Kantata does not publish prices. Its pricing page routes you to a PSA advisor, and Kantata says cost depends on headcount, entities, currencies and integration complexity. AgencyPro publishes its plans: Basic $39/month, Pro $79/month and Plus $149/month, each with one seat. Extra seats cost $15, $20 or $30 per month by plan, so a 20-person team on Pro pays $79 + 19 x $20 = $459/month.
How long does Kantata take to implement?
Kantata says a typical rollout takes 6-8 weeks for mid-size organizations and 3-6 months for enterprises, delivered with an implementation team. AgencyPro is self-serve: the 14-day trial includes Pro features and needs no credit card, so you can brand the portal and run a first client through it before you buy.
Is Kantata or AgencyPro better for a 10-person agency?
Kantata describes its sweet spot as firms with 50 or more billable resources, and its strengths (multi-entity financials, resource forecasting, ERP integrations) matter most at that size. A 10-person agency that mainly needs client intake, delivery and billing will usually get there faster with AgencyPro, which costs $259/month for 10 people on Pro ($79 + 9 x $20). If you already plan capacity across dozens of billable staff, Kantata is the closer fit.
Can I migrate from Kantata to AgencyPro?
Partly. AgencyPro's CSV importer brings in clients and services. Projects, tasks, timesheets, resource plans and invoices are not imported automatically, so export them from Kantata for your records and recreate only active work. On the Plus plan, the AgencyPro team helps plan and run the migration.
AgencyPro or Kantata: which fits your agency?
AgencyPro vs Kantata is mostly a question of scale. Kantata, formerly Mavenlink, is a PSA platform for resource forecasting, project financials and time across a large billable workforce. AgencyPro is a client portal and delivery platform for agencies that want intake, requests, approvals and billing in one branded space.
Kantata prices by quote and rolls out over weeks with an implementation team. AgencyPro publishes its plans, starting at $39/month plus $15 to $30 per extra seat, and is self-serve.
Kantata does give invited clients access to schedules, tasks, files and invoices, with your logo and colors. The difference is emphasis: Kantata is built around internal planning, AgencyPro around what the client sees and does.
Who should choose Kantata
- Services firms with roughly 50 or more billable staff that need resource forecasting
- Firms running multiple entities or currencies with ERP integrations such as NetSuite or Sage Intacct
- Teams that want a guided implementation and dedicated rollout support
- Organizations that need Gantt planning and BI across a large project portfolio
Who should choose AgencyPro
- Small and mid-size agencies that want published pricing and a self-serve setup
- Agencies whose clients order services, submit requests and pay through a portal
- Productized and retainer agencies selling through a service catalog with checkout
- Teams that want the portal on their own domain without an enterprise contract
Bottom line: pick the tool that handles your most common client workflow with the fewest workarounds. AgencyPro pricing is a plan fee plus a per-seat fee for each extra team member (see AgencyPro pricing), so price both tools at your real team size before you decide. If Kantata already covers how you onboard, deliver to and bill clients, switching may not be worth the migration work.
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Test AgencyPro with one real client workflow
Set up one client, one service and one invoice during the trial, then compare it with how you run the same work in Kantata today.
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