AgencyPro vs Avaza
Avaza combines project management, resource scheduling, timesheets, expenses, quotes and invoicing, with a customer portal for viewing tasks and paying invoices. Paid plans start at $11.95 per month.
Feature comparison: AgencyPro vs Avaza
| Feature | AgencyPro | Avaza |
|---|---|---|
| Projects and time | ||
| Project management | Kanban, Gantt, templates | |
| Time tracking and timesheets | Pro plan and up | Every plan |
| Resource scheduling | Capacity management (Pro) | Included (1 scheduling user per plan) |
| Expense tracking | Not offered | |
| Reporting | Request, revenue and time reports | 50+ reports |
| Client experience | ||
| Client portal | Full portal | Customer portal: tasks, estimates, invoices, timesheet approval |
| Your logo and colors | Every plan | Paid plans |
| Portal on your own domain | Every plan | Not documented |
| Service catalog and checkout | Not documented | |
| Client requests, file storage and proofing | Requests and files on all plans; proofing on Pro | Not documented |
| Billing | ||
| Invoicing | ||
| Recurring and retainer billing | Subscriptions and credit-based services | Recurring and retainer invoices |
| Quotes and estimates | Pro plan and up | |
| Online payments | Stripe, PayPal | Stripe, PayPal, Payoneer |
| CRM | Leads pipeline (Pro) | Via Salesforce, Insightly, SharpSpring |
| Pricing and integrations | ||
| Pricing model | Plan fee + $15 to $30 per extra seat | Plan fee with included users + $7 per extra user |
| Free plan | 14-day trial | Free plan (5 projects, 10 customers) |
| Unlimited clients | Every plan | Paid plans |
| API, Zapier, Xero and QuickBooks | API and Zapier on Plus | Included |
What each tool costs for your team
Cost per month for AgencyPro and Avaza at common agency team sizes.
| Team | AgencyPro | Avaza |
|---|---|---|
| 1 person | $39 Basic / $79 Pro | Free (1 user) or $11.95 (Startup) |
| 5 people | $99 Basic / $159 Pro | $23.95 (Basic: 5 timesheet users, 2 admins) |
| 10 people | $174 Basic / $259 Pro | $47.95 (Business: 10 timesheet users, 5 admins) |
| 25 people | $399 Basic / $559 Pro | $152.95 (Business + 15 extra users at $7) |
Monthly billing; Avaza annual billing gives two months free. AgencyPro time tracking is on Pro. AgencyPro: plan price plus (team size - 1) x the extra-seat price, from AgencyPro pricing. Avaza: from its pricing page. Prices checked October 14, 2026; vendors change plans, so confirm before you buy.
Where AgencyPro is the stronger fit
The situations where agencies pick AgencyPro over Avaza
Clients order and request in the portal
A service catalog with checkout, order forms and request intake lets clients start work without an email thread.
Creative review built in
On Pro, clients annotate designs and video and approve versioned deliverables inside the portal.
Your domain on every plan
Logo, colors and a custom domain are included from Basic at $39/month, so the portal looks like part of your agency.
Key differences
Where AgencyPro and Avaza take different approaches
Center of gravity
Team cost
What clients can do
Integrations
The same client job in both tools
For example, a fixed-price website project with a client-approved estimate and a final invoice.
| Step | AgencyPro | Avaza |
|---|---|---|
| Estimate | Quote in Documents (Pro) | Estimate the client accepts in the customer portal |
| Plan | Project with requests; capacity management (Pro) | Kanban or Gantt project; resource scheduling |
| Track time | Time tracking (Pro) | Timesheets on every plan; the client can approve timesheets in the portal |
| Files and feedback | Files in the client portal; versioned proofing (Pro) | Not documented in the customer portal |
| Invoice | Invoice paid by Stripe or PayPal | Invoice paid by Stripe, PayPal or Payoneer; Xero and QuickBooks sync |
Frequently asked questions
Common questions about AgencyPro and Avaza
What is the difference between AgencyPro and Avaza?
Avaza is an operations suite for small service teams: projects with Kanban and Gantt, resource scheduling, timesheets, expenses, quotes, and recurring and retainer invoicing, with a customer portal for viewing tasks and paying invoices. AgencyPro is built around the client portal: clients order services from a catalog, submit requests, approve deliverables and pay. Avaza is stronger on time, expenses and scheduling; AgencyPro is stronger on client self-service.
How much does Avaza cost compared with AgencyPro?
Avaza has a free plan and three paid plans billed monthly: Startup $11.95 (2 timesheet users, 1 admin), Basic $23.95 (5 timesheet users, 2 admins) and Business $47.95 (10 timesheet users, 5 admins). Extra users cost $7 per user/month, and annual billing gives two months free. AgencyPro Pro, which includes time tracking, is $79 + 9 x $20 = $259/month for 10 people. For a 10-person team focused on timesheets and invoicing, Avaza costs far less.
Does Avaza have a client portal?
Yes. Avaza's customer portal lets clients see tasks, accept or reject estimates, view and pay invoices, and approve timesheets. Paid plans can add your logo and brand color. AgencyPro's portal also handles service ordering, requests, file storage, messaging and proofing, and runs on your own custom domain on every plan.
Does Avaza include a CRM?
Avaza does not list a native CRM. It integrates with Salesforce, Insightly and SharpSpring. AgencyPro includes a leads pipeline and intake forms on the Pro plan.
Can I migrate from Avaza to AgencyPro?
Partly. AgencyPro's CSV importer brings in clients and services. Projects, timesheets, expenses, estimates and invoices are not imported automatically, so export them from Avaza for your records and recreate active work in AgencyPro. On the Plus plan, the AgencyPro team helps plan and run the migration.
AgencyPro or Avaza: which fits your agency?
AgencyPro vs Avaza compares a client portal for agencies with an all-round operations suite for small service teams. Avaza covers projects with Kanban and Gantt, resource scheduling, timesheets, expenses, quotes and invoicing, starting at $11.95/month. AgencyPro centers on what clients see: a service catalog, requests, approvals, messaging and payments.
Avaza does have a customer portal, where clients view tasks, accept estimates, pay invoices and approve timesheets. AgencyPro's portal goes further on self-service and creative review, but it costs more for teams and does not track expenses.
For a 10-person team, Avaza Business ($47.95/month) is much cheaper than AgencyPro Pro ($259/month). Choose AgencyPro when the client experience is the problem you are solving.
Who should choose Avaza
- Small teams that want timesheets, expenses, scheduling and invoicing at a low price
- Agencies that bill by the hour and need timesheet approval from clients
- Teams that need native Xero or QuickBooks integration on every paid plan
- Teams that want a free plan to start
Who should choose AgencyPro
- Agencies whose clients order services and submit requests through a portal
- Design and video teams that need annotated, versioned approvals
- Productized and retainer agencies selling through a service catalog
- Agencies that want the portal on their own domain
Bottom line: pick the tool that handles your most common client workflow with the fewest workarounds. AgencyPro pricing is a plan fee plus a per-seat fee for each extra team member (see AgencyPro pricing), so price both tools at your real team size before you decide. If Avaza already covers how you onboard, deliver to and bill clients, switching may not be worth the migration work.
Related comparisons and guides
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Test AgencyPro with one real client workflow
Set up one client, one service and one invoice during the trial, then compare it with how you run the same work in Avaza today.
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