Best time tracking software for agencies in 2026: 7 tools compared
Written by Bilal Azhar, Co-Founder & CEO, AgencyPro | October 13, 2026
Agency time tracking software records hours by client and project so you can bill accurately and see which work is profitable. This guide compares 7 tools on price per user, free plans, billing features and what a 5- or 10-person team pays.
AgencyPro is our product. Its time tracking is part of a larger client-delivery platform, so it costs more than a standalone tracker; the entries below say who should choose a dedicated tool. Prices were checked on each vendor's site on October 13, 2026.
How we compared these tools
This is a criteria-based comparison, not a hands-on test or a scored ranking. For each tool we recorded:
- Price: per-user price on monthly and annual billing, minimums and free plans.
- Billing features: billable rates, estimates and invoicing.
- Monitoring: activity tracking or screenshots, where offered.
- Where time is logged: a standalone app, a project tool or the client request.
- Team cost: the monthly price for 5 and 10 people.
Quick picks
Billable rates and estimates on Starter.
Time, invoicing and expenses together.
Free for up to 5 users.
From $4/seat/mo billed annually.
Integrations on the Team plan.
Our product. Time tracking on Pro.
Time tracking tools compared
| Tool | Starting price | Pricing model | Best for |
|---|---|---|---|
Toggl Track | Free (limited users); Starter $12/user/mo ($9 annual) | Per user | Standalone time tracking with billable rates and estimates |
Harvest | Free (1 seat); Teams $11/seat/mo ($9 annual) | Per seat | Tracking time and invoicing from it |
Clockify | Free (up to 5 users); Basic $4.99/seat/mo ($3.99 annual) | Per seat | Small teams on a tight budget |
Hubstaff | From $4/seat/mo billed annually, 2-seat minimum | Per seat, plus add-ons | Remote teams that need activity tracking and screenshots |
Everhour | Free (up to 5 seats); Team $8.50/seat/mo billed yearly, 5-seat minimum | Per seat | Teams that want time tracking inside their project tool |
AgencyPro Our Product | $79/mo (Pro) for time tracking | Plan + extra seats ($20/mo on Pro) | Time tracked on client requests, next to the portal and invoices |
RescueTime | Free Lite; paid from $7/mo billed annually | Per user | Personal productivity insight, not client billing |
What a 5- and 10-person agency pays per month
All of these tools charge per user, so team size decides the cost. RescueTime is left out because it is a personal productivity tool.
| Plan | 5 people | 10 people | How it is calculated |
|---|---|---|---|
| Clockify Standard | $34.95 | $69.90 | $6.99 per seat, monthly. Free plan covers up to 5 users. |
| Hubstaff (entry plan) | $20 | $40 | $4 per seat, billed annually. |
| Everhour Team | $42.50 | $85 | $8.50 per seat billed yearly, 5-seat minimum. |
| Harvest Teams | $55 | $110 | $11 per seat, monthly ($9 billed annually). |
| Toggl Track Starter | $60 | $120 | $12 per user, monthly ($9 billed annually). |
| AgencyPro Pro | $159 | $259 | $79 + $20 per extra seat. Includes the portal, requests, projects and invoicing. |
The 7 tools in detail
Toggl Track
Best for: Standalone time tracking with billable rates and estimates
Pricing: Free for a limited number of users. Starter $12/user/mo ($9 annual). Premium $24/user/mo ($16 annual). Enterprise via sales.
Toggl Track is a dedicated time tracker. Starter adds billable rates and project and task estimates; Premium adds project dashboards. Add-ons cost $2 to $6 per user per month.
Invoicing is not part of its plan comparison, so plan to invoice in another tool.
Pros
- - Free plan for small teams
- - Billable rates and estimates on Starter
- - Strong reporting
Cons
- - Per-user pricing
- - Invoicing happens in another tool
Verdict: A strong standalone tracker.
Harvest
Best for: Tracking time and invoicing from it
Pricing: Free for 1 seat and 2 projects. Teams $11/seat/mo ($9 annual). Enterprise $17.50 ($14 annual). 30-day trial.
Harvest combines time tracking, invoicing and expenses. Track time against projects and invoice from those hours. Its pricing page also highlights budget insights and capacity forecasting.
Pros
- - Invoices from tracked time
- - Free plan for one person
- - Low per-seat price
Cons
- - Per-seat pricing
- - Free plan limited to 2 projects
Verdict: A good fit if you invoice from hours. AgencyPro vs Harvest.
Clockify
Best for: Small teams on a tight budget
Pricing: Free up to 5 users. Basic $4.99/seat/mo ($3.99 annual), Standard $6.99 ($5.49), Pro $9.99 ($7.99), Enterprise $14.99 ($11.99).
Clockify's free plan covers up to 5 users, which suits many small agencies. Paid plans are among the cheapest per seat in this guide and add admin, budget and reporting features as you move up.
Pros
- - Free for up to 5 users
- - Low per-seat prices
- - Wide range of plans
Cons
- - Free plan capped at 5 users
- - More advanced features need higher tiers
Verdict: The budget pick for small teams.
Hubstaff
Best for: Remote teams that need activity tracking and screenshots
Pricing: From $4, $7 and $10 per seat per month billed annually (2-seat minimum), and $25 for Enterprise. Add-ons from $1.67 per seat. 14-day trial.
Hubstaff combines time tracking with activity monitoring, including screenshots, with add-ons for more screenshots, location tracking, insights and longer data retention.
Use monitoring transparently and check local rules before you turn it on.
Pros
- - Activity tracking and screenshots
- - Low entry price on annual billing
- - Add-ons to match your needs
Cons
- - Monitoring needs a clear policy
- - Add-ons raise the per-seat price
Verdict: Pick it when proof of work is a real requirement.
Everhour
Best for: Teams that want time tracking inside their project tool
Pricing: Free up to 5 seats (no integrations). Team $8.50/seat/mo billed yearly, minimum 5 seats. 14-day trial.
Everhour is a time tracker whose paid plan connects to project management tools so people can track time where they plan work. Integrations are only on the paid plan, and the free plan covers basic time tracking for up to 5 seats.
Pros
- - Free plan for up to 5 seats
- - Integrations with project tools on Team
- - All features on one paid plan
Cons
- - 5-seat minimum on Team
- - No integrations on the free plan
Verdict: A fit when your team already plans work in another project tool.
AgencyPro
Best for: Time tracked on client requests, next to the portal and invoices
Pricing: Time tracking is on Pro: $79/mo with 1 seat, extra seats $20/mo. Basic ($39) does not include it.
In AgencyPro, the team tracks time on requests with timers or manual entries. Timesheet reports show total and billable hours by team member and by project, with PDF export when a client asks where their hours went.
The timer is part of a larger client-delivery platform, so it costs more than a standalone tracker if time tracking is all you need. Profitability reports are on Plus.
Pros
- - Time logged on the client request itself
- - Timesheet reports with PDF export
- - Same system as the portal and invoices
Cons
- - Time tracking needs Pro
- - More expensive than standalone trackers
- - Profitability reports need Plus
Verdict: Worth it if you also want the portal and billing in one place; otherwise a standalone tracker costs less. See AgencyPro time tracking.
RescueTime
Best for: Personal productivity insight, not client billing
Pricing: Free Lite plan. Individual plans $7 and $12/mo billed annually; team plans $10 and $16/user/mo billed annually. 14-day trial.
RescueTime tracks how people spend time on their devices to help with focus. It is not built for client projects, billable hours or invoicing, so use it alongside a time tracker rather than instead of one.
Pros
- - Automatic personal time insight
- - Free Lite plan
Cons
- - No client or project billing structure
- - Not a replacement for an agency time tracker
Verdict: Useful for personal focus, not for billing clients.
Which time tracker fits your agency
When AgencyPro is not the right fit
- - You only need time tracking. A standalone tracker costs a fraction of AgencyPro Pro.
- - You need activity monitoring or screenshots. Use Hubstaff.
- - You are on Basic. Time tracking is a Pro feature.
How to choose: 5 questions to ask
Sources and date checked
Vendor prices, plan limits and features on this page come from each vendor's own pricing or product page, checked October 13, 2026. AgencyPro plans and features come from our pricing page. If a vendor has changed its pricing since then, its own page is the current source.
Frequently asked questions
What is the best time tracking software for agencies?
For standalone time tracking with billable rates, Toggl Track. For tracking time and invoicing from it, Harvest. For a small team on a budget, Clockify, which is free for up to 5 users. For remote teams that need activity tracking, Hubstaff. For time tracking inside a project tool, Everhour. AgencyPro (our product) fits when hours should be logged against client requests in the same system as the portal and invoices.
Toggl vs Harvest: which is better for agencies?
Toggl Track focuses on tracking and reporting: Starter ($12 per user monthly, $9 annual) adds billable rates and project estimates. Harvest combines time tracking with invoicing and expenses: Teams is $11 per seat monthly ($9 annual), and its free plan covers 1 seat and 2 projects. Choose Harvest if you invoice directly from hours; choose Toggl if you invoice elsewhere and want stronger time reports.
Is Clockify really free?
Clockify's free plan covers up to 5 users. Paid plans start at $3.99 per seat per month billed annually ($4.99 monthly) and go up to $11.99 ($14.99 monthly) for Enterprise, adding features such as admin controls, budgets and more advanced reporting. A small team can track time on the free plan; larger teams pay per seat.
Is employee monitoring with Hubstaff a good idea?
It can be appropriate when clients require proof of work or you manage remote contractors, but it needs to be transparent. Tell people before they start, document what is recorded and why, limit it to working hours and let people see their own data. Monitoring laws differ by country, and in the EU GDPR applies, so get advice before rolling it out.
How much does agency time tracking cost?
For a 5-person team, about $20 a month on Hubstaff's entry plan (billed annually), $35 on Clockify Standard, $42.50 on Everhour Team, $55 on Harvest Teams and $60 on Toggl Starter (monthly billing). Clockify and Everhour have free plans for up to 5 users. AgencyPro Pro is $159 for 5 people, but that also covers the client portal, requests and invoicing.
What time tracking features matter for agencies?
A quick timer on desktop and mobile, a project or client structure that matches how you bill, billable and non-billable time, approval before invoicing if several people log hours, and reports by client, project and person. Monitoring features only matter if a client requires them.
How do I get the team to log time accurately?
Make it part of the daily routine: log time the same day, use timers rather than reconstructing the week on Friday, and send automatic reminders. Keep the project list short so people pick the right one, and review time weekly so gaps are caught early.
Should agencies bill by the hour?
Many agencies track hours internally but bill fixed fees, retainers or packages, because hourly billing ties revenue to time rather than results. Tracking hours still matters for knowing which clients and services are profitable. Choose a tool that reports billable and non-billable time even if you rarely invoice hourly.
Log time where the client work happens
AgencyPro Pro tracks time on client requests and turns it into timesheet reports you can share as a PDF, in the same system as your portal and invoices. If you only need a timer, a standalone tracker costs less.
14-day free trial. No credit card required.