Best Time Tracking Software for Agencies (2026)
We compared 8 leading time tracking solutions to help you find the perfect platform for tracking billable hours and optimizing agency operations.
Quick Comparison
| Tool | Best For | Starting Price | Key Feature | Rating |
|---|---|---|---|---|
1AgencyPro Best Overall | Agencies needing integrated tracking | $99/month | Time tracking integrated with billing | 4.5/5 |
2Toggl Track | Teams needing simple tracking | $10/user/month | Simple, intuitive time tracking | 4.7/5 |
3Harvest | Time-based billing | $12/user/month | Time tracking to invoicing | 4.6/5 |
4Clockify | Agencies on a budget | Free | Free unlimited time tracking | 4.5/5 |
5Paymo | Project-based agencies | $11.95/user/month | Time tracking with project management | 4.4/5 |
6Hubstaff | Remote teams | $7/user/month | Time tracking with productivity monitoring | 4.3/5 |
7Time Doctor | Agencies needing detailed monitoring | $7/user/month | Advanced time tracking and monitoring | 4.2/5 |
8FunctionFox | Creative agencies | $35/user/month | Time tracking for creative workflows | 4.1/5 |
Detailed Reviews
AgencyPro
Best for agencies needing time tracking integrated with billing and project management
AgencyPro offers comprehensive time tracking as part of its all-in-one agency management platform, making it ideal for agencies that want integrated time tracking workflows. The time tracking system seamlessly connects with projects, tasks, and invoicing—team members log hours on specific projects and tasks, and invoices can be automatically generated from tracked time with customizable billing rates. This eliminates manual data entry and ensures accurate billing based on actual work performed.
The platform excels in agency-specific time tracking needs including billable vs. non-billable hours, multiple billing rates per team member or project, time approval workflows, and detailed reporting for project profitability analysis. Time entries are organized by client, project, and task, providing granular visibility into where time is spent. The system supports timer-based tracking and manual entry, with mobile apps for on-the-go tracking. Time tracking integrates with retainer management, allowing agencies to track prepaid hours and automatically deduct from retainer balances.
Pricing starts at $99/month with unlimited users and all features included. This represents excellent value since time tracking is part of a comprehensive platform that also includes CRM, project management, invoicing, and client portals. The integrated approach means agencies don't need separate time tracking software, reducing costs and complexity. Setup is fast, and the platform includes excellent documentation and support. AgencyPro is ideal for agencies that want time tracking integrated with their entire operations rather than a standalone tool.
Pros
- • Integrated with projects and invoicing
- • Automatic invoice generation from time
- • Multiple billing rates support
- • Billable vs. non-billable tracking
- • Unlimited users included
- • Mobile apps for on-the-go tracking
- • Comprehensive reporting
Cons
- • Part of larger platform (not standalone)
- • May be overkill if you only need time tracking
- • Newer platform (less brand recognition)
Toggl Track
Best for teams needing simple, intuitive time tracking
Toggl Track is one of the most popular time tracking solutions, known for its simplicity and user-friendly interface. The platform makes it easy to start and stop timers, categorize time by project and client, and generate reports. It's designed to be intuitive, requiring minimal training for team members to adopt.
The time tracking features are solid, including timer functionality, manual time entry, project and client organization, billable vs. non-billable hours, and basic reporting. Toggl Track integrates with numerous project management and invoicing tools, allowing time data to flow to other systems. However, Toggl Track is focused on time tracking rather than comprehensive agency management, so agencies may need additional tools for project management, invoicing, or client portals. The platform offers good mobile apps and browser extensions, making it easy to track time from anywhere.
Pricing starts at $10/user/month for the Starter plan, with higher tiers at $20/user/month (Premium) and custom pricing for Enterprise. A free plan is available for up to 5 users with basic features. For a 10-person agency, expect $100-200/month. The platform offers good value for teams that prioritize simple, intuitive time tracking. Setup is straightforward, and Toggl Track provides good documentation and support. Toggl Track is ideal for teams that want straightforward time tracking without complexity.
Pros
- • Very simple and intuitive
- • Excellent user experience
- • Good mobile apps
- • Extensive integrations
- • Free plan available
- • Easy team adoption
Cons
- • Per-user pricing adds up
- • Limited beyond time tracking
- • Basic reporting compared to comprehensive platforms
- • Less agency-specific features
Harvest
Best for agencies with time-based billing
Harvest excels at time tracking and seamlessly connects time tracking to invoicing, making it ideal for agencies that bill primarily by the hour. The platform makes it easy to track time across projects and clients, then generate invoices directly from tracked hours with customizable rates. This workflow is particularly valuable for agencies with variable billing based on actual time spent.
The time tracking features are comprehensive, including timer functionality, manual entry, project and task organization, billable vs. non-billable hours, and multiple billing rates. Harvest integrates with numerous project management tools, allowing time tracking within existing workflows. The platform includes good reporting for project profitability and team utilization. However, Harvest is focused on time tracking and invoicing rather than comprehensive agency management, so agencies may need additional tools for CRM, project management, or client portals.
Pricing starts at $12/user/month for unlimited projects, with a free plan available for solo users (1 user, 2 projects). For a 10-person agency, expect $120/month. The platform offers good value for agencies that prioritize time tracking and time-based billing. Setup is straightforward, and Harvest provides good documentation and support. Harvest is ideal for agencies that bill primarily by the hour and want seamless time-to-invoice workflows.
Pros
- • Excellent time tracking
- • Seamless time-to-invoice workflow
- • Good project management integrations
- • Simple and intuitive
- • Good reporting
- • Free plan for solo users
Cons
- • Per-user pricing adds up
- • Limited beyond time tracking and invoicing
- • Less comprehensive than all-in-one platforms
- • May need additional tools for full agency management
Clockify
Best for agencies on a tight budget
Clockify offers free unlimited time tracking, making it attractive for agencies and teams on tight budgets. The platform provides essential time tracking features including timers, manual entry, project and client organization, and basic reporting. The free tier includes unlimited users and projects, making it excellent value for cash-strapped agencies.
The time tracking features are solid, though advanced features like detailed reporting, time approval workflows, and integrations require paid plans. Clockify integrates with numerous project management and invoicing tools, allowing time data to flow to other systems. However, Clockify is focused on time tracking rather than comprehensive agency management, so agencies may need additional tools for invoicing, project management, or client portals. The platform is user-friendly and straightforward, though paid features are necessary for advanced needs.
Pricing is free for unlimited time tracking, with paid plans starting at $4.99/user/month for advanced features. This makes Clockify attractive for agencies with low budgets, though advanced features require paid upgrades. Setup is simple, and Clockify provides good documentation. Clockify is ideal for small agencies and teams that prioritize cost savings and need basic time tracking features without subscription fees.
Pros
- • Completely free unlimited tracking
- • Unlimited users and projects
- • User-friendly interface
- • Good mobile apps
- • Extensive integrations
- • Good for small budgets
Cons
- • Advanced features require paid plans
- • Limited reporting on free plan
- • Less comprehensive than paid solutions
- • No integrated invoicing
- • Basic features compared to premium tools
Paymo
Best for project-based agencies needing integrated tracking
Paymo combines time tracking with project management, making it a solid choice for agencies that need both capabilities. The platform provides comprehensive time tracking features including timers, manual entry, project and task organization, and billable vs. non-billable hours. Time tracking integrates seamlessly with project management, allowing teams to track time directly on tasks.
The platform excels in providing integrated workflows—time tracking connects with project management, invoicing, and reporting. The time tracking features are comprehensive, with good reporting for project profitability and team utilization. However, Paymo is more focused on project management with time tracking rather than comprehensive agency management, so agencies may need additional tools for CRM or client portals. The platform offers good value for agencies that prioritize project-based time tracking.
Pricing starts at $11.95/user/month for the Starter plan, with higher tiers at $18.95/user/month (Small Office) and $24.95/user/month (Business). For a 10-person agency, expect $120-250/month. The platform offers good value for agencies that need integrated time tracking and project management. Setup requires some configuration, but Paymo provides good documentation and support. Paymo is ideal for project-based agencies that want time tracking integrated with project management.
Pros
- • Integrated time tracking and project management
- • Good time tracking features
- • Comprehensive reporting
- • Affordable pricing
- • Good for project-based work
Cons
- • Per-user pricing adds up
- • Less comprehensive than all-in-one platforms
- • Limited CRM features
- • May need additional tools for full agency management
Hubstaff
Best for remote teams needing productivity monitoring
Hubstaff combines time tracking with productivity monitoring, making it attractive for remote teams and agencies that want visibility into team activity. The platform provides comprehensive time tracking features including timers, manual entry, project organization, and billable vs. non-billable hours. Hubstaff also includes features like activity monitoring, screenshots, and app usage tracking, which can be valuable for remote team management.
The time tracking features are solid, with good reporting for team utilization and project profitability. Hubstaff integrates with numerous project management and invoicing tools. However, the productivity monitoring features may feel invasive to some team members, and agencies should consider team culture when implementing. Hubstaff is focused on time tracking and productivity monitoring rather than comprehensive agency management, so agencies may need additional tools for CRM, project management, or client portals.
Pricing starts at $7/user/month for the Starter plan, with higher tiers at $10/user/month (Grow) and $20/user/month (Team). For a 10-person agency, expect $70-200/month. The platform offers good value for remote teams that want time tracking with productivity monitoring. Setup is straightforward, and Hubstaff provides good documentation and support. Hubstaff is ideal for remote teams and agencies that want visibility into team activity alongside time tracking.
Pros
- • Good time tracking features
- • Productivity monitoring
- • Affordable pricing
- • Good for remote teams
- • Activity monitoring
- • Extensive integrations
Cons
- • Productivity monitoring may feel invasive
- • Per-user pricing adds up
- • Less comprehensive than all-in-one platforms
- • May need additional tools for full agency management
Time Doctor
Best for agencies needing detailed monitoring and tracking
Time Doctor provides advanced time tracking with detailed monitoring capabilities, making it attractive for agencies that want comprehensive visibility into team activity. The platform provides time tracking features including timers, manual entry, project organization, and billable vs. non-billable hours. Time Doctor also includes features like activity monitoring, screenshots, app usage tracking, and website monitoring, providing detailed insights into how time is spent.
The time tracking features are comprehensive, with detailed reporting for team utilization, project profitability, and activity analysis. Time Doctor integrates with numerous project management and invoicing tools. However, the detailed monitoring features may feel invasive to some team members, and agencies should consider team culture when implementing. Time Doctor is focused on time tracking and monitoring rather than comprehensive agency management, so agencies may need additional tools for CRM, project management, or client portals.
Pricing starts at $7/user/month for the Starter plan, with higher tiers at $10/user/month (Standard) and $20/user/month (Premium). For a 10-person agency, expect $70-200/month. The platform offers good value for agencies that want detailed time tracking and monitoring. Setup requires some configuration, and Time Doctor provides good documentation and support. Time Doctor is ideal for agencies that want comprehensive visibility into team activity and detailed time tracking.
Pros
- • Advanced time tracking
- • Detailed monitoring and reporting
- • Activity tracking
- • Affordable pricing
- • Good for detailed insights
- • Extensive integrations
Cons
- • Detailed monitoring may feel invasive
- • Per-user pricing adds up
- • Less comprehensive than all-in-one platforms
- • May need additional tools for full agency management
- • Can be complex for simple needs
FunctionFox
Best for creative agencies needing specialized workflows
FunctionFox is designed specifically for creative agencies, with time tracking and project management features tailored to creative workflows. The platform provides time tracking features including timers, manual entry, project and job organization, and billable vs. non-billable hours. FunctionFox integrates time tracking with project management, making it easy to track time on creative projects.
The platform excels in providing creative agency-specific features like job costing, creative briefs, and approval workflows. Time tracking integrates with invoicing and reporting, providing insights into project profitability. However, FunctionFox is more limited than comprehensive platforms—it lacks advanced CRM, client portals, and extensive customization. The interface is straightforward but may feel basic compared to modern platforms. FunctionFox is well-suited for small creative agencies that need core time tracking and project management without the complexity of comprehensive solutions.
Pricing starts at $35/user/month, making it more expensive than some competitors but still affordable for small teams. For a 5-person agency, expect $175/month. Setup is relatively straightforward, and FunctionFox provides good documentation and support. FunctionFox offers good value for small creative agencies that need industry-specific features, though larger agencies may find it limiting. The platform is ideal for creative agencies (5-15 people) that prioritize time tracking and project management with creative workflows.
Pros
- • Creative agency-specific features
- • Good time tracking
- • Job costing features
- • Good for creative workflows
- • Industry-specific
Cons
- • Per-user pricing
- • Limited for larger agencies
- • Less comprehensive than all-in-one platforms
- • Interface can feel dated
- • May outgrow as agency grows
How We Evaluated These Tools
Our evaluation process considered multiple factors critical to agency time tracking success:
- Time Tracking Features: We assessed core time tracking capabilities including timer functionality, manual entry, project/task organization, and billable vs. non-billable hours. Solutions with comprehensive time tracking features scored higher.
- Integration with Billing: We evaluated whether platforms integrate with invoicing to automatically generate invoices from tracked time. Solutions with seamless time-to-invoice workflows scored higher.
- Reporting & Analytics: We assessed reporting capabilities including project profitability, team utilization, client reports, and time analysis. Solutions with comprehensive reporting scored higher.
- Ease of Use: We evaluated interface intuitiveness, setup complexity, and learning curve. Solutions that were easy for teams to adopt scored higher.
- Mobile & Accessibility: We assessed mobile apps, browser extensions, and accessibility features. Solutions with good mobile support scored higher.
- Pricing & Value: We assessed subscription costs, per-user pricing, and total cost of ownership. Solutions offering good value scored higher.
- Comprehensive Features: We assessed whether platforms offered standalone time tracking or comprehensive agency management. Solutions that integrated time tracking with broader agency needs scored higher.
We also considered real user reviews, integration capabilities, and team adoption rates. Our rankings prioritize solutions that offer the best combination of time tracking features, value, and agency-specific capabilities. Note that the "best" tool depends on your specific needs—a solo freelancer may prioritize different features than a 20-person agency.
Frequently Asked Questions
Why do agencies need time tracking software?
Time tracking is essential for agencies for multiple reasons: accurate billing for billable hours ensures you get paid for all work performed, project profitability analysis helps identify which projects and clients are most profitable, resource planning allows you to understand team capacity and allocate resources effectively, client transparency provides detailed time reports showing exactly what work was performed, and performance optimization helps identify inefficiencies and improve processes. For agencies billing by the hour, time tracking directly impacts revenue—missing just 10% of billable hours can cost thousands monthly. Even for fixed-price projects, time tracking helps ensure projects stay profitable and informs future pricing decisions.
What features should time tracking software have for agencies?
Essential time tracking features for agencies include: timer functionality (start/stop timers, manual entry, bulk editing), project and task tracking (organize time by project, client, and task), billable vs. non-billable hours (distinguish between billable work and internal tasks), multiple billing rates (different rates for different team members, projects, or tasks), time approval workflows (team members submit time, managers approve), reporting and analytics (project profitability, team utilization, client reports), integration with invoicing (automatically generate invoices from tracked time), mobile apps (track time on-the-go), idle time detection (identify when timers are left running), and team management (assign team members to projects, set rates, manage permissions). Agencies should also prioritize software that integrates with their project management and invoicing tools to eliminate manual data entry.
How much does time tracking software cost for agencies?
Time tracking software pricing varies widely. Free options (Clockify free tier) offer basic time tracking with limitations. Entry-level paid solutions start around $7-12/user/month (Hubstaff, Time Doctor, Harvest Starter). Mid-tier solutions range from $10-20/user/month (Toggl Track, Paymo). Comprehensive agency platforms (like AgencyPro at $99/month) include time tracking as part of all-in-one solutions with unlimited users. Additional costs to consider: per-user charges (most platforms charge per user, which adds up quickly), feature limitations on lower tiers, annual vs. monthly billing (annual often saves 15-20%), and add-on features. For a 10-person agency, per-user pricing can mean $70-200/month, while flat-rate solutions offer better value for growing teams. Always calculate total cost including all users, not just base pricing.
Should I use standalone time tracking or integrated agency management?
The choice depends on your current tool stack and workflow preferences. Standalone time tracking (Toggl, Harvest, Clockify) is ideal if you already have project management and invoicing tools you love, and just need better time tracking. Benefits include: use best-in-class tools for each function, flexibility to switch individual tools, and often simpler interfaces. Integrated solutions (AgencyPro, Paymo) are better if you want seamless workflows—time tracking automatically flows to invoicing, projects are connected to time entries, and everything is in one place. Benefits include: eliminates data silos, reduces manual work, provides unified reporting, and often better value. Most agencies eventually prefer integrated solutions for efficiency, though some prefer best-in-class standalone tools. Consider your team size, workflow complexity, and willingness to manage multiple tools.
How do I ensure accurate time tracking from my team?
Accurate time tracking requires a combination of tools, processes, and culture. Choose user-friendly software that team members actually want to use—complex or annoying tools lead to poor adoption. Set clear expectations about what should be tracked (billable hours, internal projects, administrative tasks) and when (real-time vs. end of day). Provide training on how to use the software effectively, including best practices for categorizing time. Use reminders and notifications to prompt team members to track time regularly. Make time tracking part of daily workflows, not an afterthought. Consider automatic tracking features (idle detection, app usage tracking) as supplements, not replacements for manual tracking. Lead by example—managers should track their time too. Regularly review time entries for accuracy and provide feedback. Make time tracking visible—show how tracked time impacts project profitability and client billing. Finally, choose software that makes tracking easy with features like quick timers, mobile apps, and keyboard shortcuts.
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