Basecamp is a project collaboration tool with a flat monthly price. It is good at simplicity: every project has message boards, to-dos, card tables, group chat, schedules and files, time tracking is on every plan, and Studio and above include unlimited users.
Agencies usually look for a Basecamp alternative when they hit the active-project cap on their plan, when they want more task structure, or when they want billing next to their projects. The seven tools below cover those cases. Basecamp is still one of the simplest flat-priced options, so this page also covers when to stay.
Active project caps. Plans cap active projects: 3 on Freelancer, 10 on Studio and 25 on Pro. An agency running one project per client reaches these limits quickly; Unlimited is $299/mo billed annually.
Billing happens elsewhere. Basecamp tracks time on every plan, but its pricing page does not list invoicing or payments, so billing runs in a separate tool.
Clients count as users on smaller plans. Basecamp counts every person you add, including clients, contractors and guests. Free allows 5 users and Freelancer 20; Studio and above are unlimited.
How we compared: on published features and pricing from each vendor's own site, checked Oct 14, 2026. We did not run hands-on tests or use ratings. AgencyPro is our product, so it is listed first, with its limits. Agiled is made by ZTABS, the company behind AgencyPro.
A direct replacement covers the main job agencies use Basecamp for. A partial replacement covers part of it, so you keep or add another tool for the rest. Prices are US list prices from each vendor's pricing page; confirm before you buy.
1. AgencyPro: best for agencies that want client portals and invoicing with unlimited clients
AgencyPro is a client portal, project and billing tool for agencies. It covers what agencies use Basecamp for (client projects, files, messaging and client access), its pricing page lists no active-project limits, and it adds invoicing on Basic and proposals, contracts, time tracking and proofing on Pro. Pricing works differently: Basecamp Studio and above are flat, while AgencyPro charges a plan price plus a fee for each extra team seat. Clients do not use seats.
Key features
Branded client portal with custom domain, messaging, file storage and client onboarding (Basic)
Projects and client requests on Kanban and list views, with unlimited clients on every plan
Invoicing with Stripe (cards, ACH, wallets) or PayPal, payment reminders and late fees
Quotes, proposals and contracts with e-signatures, a leads pipeline and intake forms (Pro)
Time tracking, credit-based and hourly services, tickets, SLA tracking and capacity management (Pro)
Design and video annotation with versioned proofing and approvals (Pro)
AI Assistant, Agents and Chatbot on every plan, with 500 to 10,000 AI credits a month by plan
Pricing
Basic $39/mo, Pro $79/mo and Plus $149/mo billed monthly ($32.50, $65.83 and $124.17 per month billed annually). Each plan includes 1 seat; extra seats are $15 (Basic), $20 (Pro) or $30 (Plus) per month. Enterprise is priced by quote. AgencyPro pricing, checked Oct 14, 2026.
Pros
Unlimited clients on every plan, and clients do not count as seats
Branded client portal with custom domain, messaging, files and invoicing on Basic ($39/mo billed monthly)
Proposals and contracts with e-signatures, time tracking and versioned proofing on Pro ($79/mo billed monthly)
Cons
Not a flat price: each extra team seat costs $15 (Basic), $20 (Pro) or $30 (Plus) per month
Time tracking needs Pro; Basecamp has it on every plan
Its pricing page does not list group chat, schedules or card tables like Basecamp's
The CSV importer brings in clients and services only; projects, to-dos and messages are set up by hand
Choose it if you run one project per client, want clients in a portal branded as your agency, and want to send invoices from the same place.
2. Teamwork.com: best for keeping free client access with more project structure and billing
Teamwork.com keeps Basecamp's client-access model (client users are free and do not use paid seats) and adds more structure: Gantt, table, list and board views, task dependencies and billable time tracking. Accelerate adds invoicing from logged time, budgets and retainers.
Key features
Gantt, table, list and board views, with billable time tracking from Basics
Free client users (up to 5 active projects each) and free collaborators on paid plans
Accelerate adds client invoicing from logged time, time budgets, retainers, workload planning and smart intake forms
Optimize adds quotes, resource planning by role or skill, and revenue, cost and profitability insights
Pricing
Free for up to 5 users and 5 projects. Basics $9.99/user/mo (minimum 3 users) and Accelerate $24.99/user/mo (minimum 5 users), billed annually; annual billing saves about 29% over monthly. Optimize and Enterprise are priced by quote. Teamwork.com pricing, checked Oct 14, 2026.
Pros
Client users are free and do not use paid seats
Up to 300 projects on Basics and 600 on Accelerate
Invoicing from logged time, budgets and retainers on Accelerate ($24.99/user/mo billed annually)
Cons
Priced per user: Basics needs at least 3 users and Accelerate at least 5
Each client user can join at most 5 active projects
More to set up than Basecamp
Choose it if you have outgrown Basecamp's project cap and want billing in the project tool, while clients keep free access.
3. Asana: best for more task structure with free client guests
Asana covers projects and to-dos with list, board, timeline and Gantt views, forms and unlimited automations from Starter. Guests are free from Starter, so clients can join projects without using a paid seat. It is priced per user, so it costs more than Basecamp for a large team.
Key features
List, board, calendar, timeline and Gantt views with reporting dashboards from Starter
Forms, custom fields, templates and unlimited automations from Starter
Unlimited free guests from Starter, so clients can join the projects you share
Advanced adds portfolios, goals, workload within a portfolio, approvals and proofing, and estimated vs actual time tracking
Pricing
Personal is free for up to 2 users. Starter $10.99 and Advanced $24.99 per user per month billed annually ($13.49 and $30.49 billed monthly). Enterprise is priced by quote. Timesheets and budgets are a paid add-on. Asana pricing, checked Oct 14, 2026.
Pros
Unlimited free guests from Starter
Timeline and Gantt views, forms and automations on Starter ($10.99/user/mo billed annually)
No cap on the number of projects on Starter
Cons
Priced per user, so the cost grows with your team
Time tracking (estimated vs actual) needs Advanced ($24.99/user/mo billed annually)
Its plans do not list client invoicing
Choose it if you want more task structure than Basecamp and clients as free guests.
4. ClickUp: best for one workspace for docs, tasks and time tracking
ClickUp covers projects, docs, chat and time tracking in one workspace, with many more views and custom fields than Basecamp. Native time tracking is on Core. The trade-off is setup: someone has to design and maintain the workspace.
Key features
Tasks, docs, forms, Gantt charts and dependencies, with native time tracking from Core
Business adds timesheets, private docs, unlimited whiteboards and resource management
Automations: 1,000 actions a month on Core and 10,000 on Business
Unlimited read-only guests on paid plans; white labeling on Enterprise and Max
Pricing
Free Forever plan. Core $9, Business $17 and Max $100 per user per month billed yearly; the pricing page lists $12, $25 and $120 as the regular prices. Enterprise is priced by quote. Extra AI credits are $10 per 10,000. ClickUp pricing, checked Oct 14, 2026.
Pros
Native time tracking, Gantt charts and dependencies on Core ($9/user/mo billed yearly)
Docs, forms and whiteboards in the same workspace
Free Forever plan to test with your team
Cons
Priced per user rather than flat
Far more settings to learn and maintain than Basecamp
Paid plans include a limited number of guest seats with edit permissions
Choose it if you want Basecamp's all-in-one feel with more views and custom fields, and someone will own the setup.
5. monday.com: best for visual boards and automations with guest access
monday.com covers projects on visual boards with dashboards and automations. Guest access and Gantt views start on Standard. Seats are sold in buckets starting at 3, so compare the bucket that fits your team with Basecamp's flat price.
Key features
Boards with unlimited items and unlimited free viewers from Basic
Timeline, Gantt and calendar views, guest access and 250 automation actions a month on Standard
Time tracking, private boards and 25,000 automation actions a month on Pro
AI credits by plan: 1,000, 2,000 or 3,000 a month
Pricing
Free for up to 2 seats. Basic $9, Standard $12 and Pro $19 per seat per month billed annually; yearly billing saves up to 18%. Plans start at 3 seats and are sold in buckets, so a team of 6 buys 10 seats. Enterprise is priced by quote. monday.com pricing, checked Oct 14, 2026.
Pros
Boards and automations that non-technical staff can set up
Guest access and Gantt views from Standard ($12/seat/mo billed annually)
Unlimited free viewers from Basic
Cons
Seat buckets: a team of 6 pays for 10 seats
Time tracking is on Pro ($19/seat/mo billed annually); Basecamp has it on every plan
Its work management plans do not list client invoicing
Choose it if you want custom boards and automations and are willing to pay per seat.
6. Agiled: best for CRM, projects and invoicing with several seats in the plan price
Disclosure: Agiled is made by ZTABS, the same company that makes AgencyPro. The facts here come from Agiled's own pricing and features pages, the same standard as every other tool.
Agiled covers projects, tasks and files, and adds CRM, proposals, contracts and invoicing. Seats come bundled by plan (3 on Pro, 7 on Business), which keeps pricing close to flat for small teams. Client access through the branded portal needs Business or a paid add-on.
Key features
CRM with deal pipelines, projects and tasks, time tracking, invoices, estimates and expenses
Proposals and contracts with e-signing, scheduling pages, forms and tickets
Branded client portal, custom domain and custom SMTP included from Business
Seats included by plan: 1, 3, 7 or 15
Pricing
Starter $24, Pro $59, Business $99 and Scale $199 per month billed annually, with 1, 3, 7 and 15 seats. Extra seats are $20/mo on Pro and up. On Starter and Pro the branded portal is a $15/mo add-on (billed annually). Agiled pricing, checked Oct 14, 2026.
Pros
Business ($99/mo billed annually) includes 7 seats, the branded client portal and a custom domain
Unlimited projects from Pro
Invoices, estimates, proposals and contracts in the same app as projects
Cons
Starter caps you at 10 projects and 500 contacts
Seats beyond the plan cost $20/mo each on Pro and up
The pricing page lists annual prices only
Choose it if you are a team of up to 7 and want projects, CRM and billing at a plan price.
Partial replacement
7. Notion: best for documentation-first teams
Notion covers docs, wikis and simple project databases you build yourself, with unlimited guests on Plus. It replaces Basecamp's documents and message boards better than its to-dos and schedules, and its plans do not list built-in time tracking.
Key features
Pages, wikis and databases with subtasks, dependencies and custom properties
Unlimited guests, custom forms, database automations and unlimited charts on Plus
Business adds Notion AI (Notion Agent and AI Meeting Notes), SAML SSO and row-level database permissions
Public sites on notion.site, with custom domains as a paid add-on
Pricing
Free plan (10 guests). Plus $10 and Business $20 per member per month billed annually ($12 and $24 billed monthly). Enterprise is priced by quote. A custom domain for a Notion site is $8/mo billed annually or $10/mo billed monthly, per domain. Notion pricing, checked Oct 14, 2026.
Pros
Flexible pages and databases for wikis, SOPs and simple trackers
Unlimited guests on Plus ($10/member/mo billed annually)
Free plan to start
Cons
Priced per member rather than flat
Its plans do not list built-in time tracking or invoicing; Basecamp has time tracking on every plan
Project tracking is something you build yourself
Choose it if your team mostly writes and organizes knowledge and runs simple projects.
Example for an 8-person agency with 12 active client projects, at list prices checked Oct 14, 2026. Basecamp Studio caps at 10 active projects, so this agency needs Pro at $99/mo flat. AgencyPro Pro for 8 people: $79 + 7 x $20 = $219/mo billed monthly. Teamwork.com Basics: 8 x $9.99 = $79.92/mo billed annually. Asana Starter: 8 x $10.99 = $87.92/mo billed annually. ClickUp Core: 8 x $9 = $72/mo billed yearly. monday.com Standard (10-seat bucket): 10 x $12 = $120/mo billed annually. Agiled Business covers 7 seats for $99/mo billed annually, and an 8th seat adds $20/mo. Notion Plus: 8 x $10 = $80/mo billed annually. Basecamp is among the cheapest here for project collaboration alone; AgencyPro costs more but adds invoicing and a branded client portal.
How to choose a Basecamp alternative
Projects vs people
Count active projects, not just people. If you run one project per client, a project cap matters more than a user cap.
How much structure you want
Basecamp's simplicity is deliberate. If you move to a tool with dependencies, custom fields and dashboards, budget time to set it up.
Billing next to the work
If invoices are built from tracked time or retainers, a tool that invoices from the same records saves a reconciliation step: Teamwork.com Accelerate, AgencyPro and Agiled.
Price model
Basecamp is flat. Most alternatives charge per user or per seat, Agiled bundles seats by plan, and AgencyPro charges a plan price plus a fee per extra seat. Compare at your real headcount.
When to stay with Basecamp
You run fewer active projects than your plan allows and billing is handled elsewhere without friction.
Your team values Basecamp's calm, simple layout more than extra views and reporting.
You have a large team and the flat price with unlimited users is the main reason you chose it.
Notes by agency type
What to weigh first when you replace Basecamp, by the kind of work you do.
For marketing agencies
Weigh recurring billing, a place for clients to submit requests and approve content, and a clear view of how much retainer work is left each month. Campaign reporting usually stays in a dedicated analytics tool.
Test how clients leave feedback on files. Pinned comments on images and versioned approvals save more time than any task view. Check whether proofing is on the plan you can afford.
Basecamp handles feedback in message threads. AgencyPro Pro includes design annotation with versioned approvals, and Teamwork.com includes proofing.
Look for recurring tasks that recreate each month, subscription billing, and a portal where clients see what was delivered. Rank tracking and audits stay in your SEO tools.
Prioritize milestone billing, change-request tracking and time tracking against estimates. If your developers live in GitHub or Jira, check the integration before anything else.
If you need task dependencies and Gantt views, look at Teamwork.com or ClickUp, which list both. AgencyPro's pricing page does not list them.
Multi-discipline teams need capacity planning across people and a review flow that handles images, video and documents. Budget tracking per project matters once you run fixed-fee work.
Proposals, contracts with e-signature, hourly or retainer billing and a secure place to share documents carry more weight than detailed task boards.
Consultancies with one engagement per client often hit Basecamp's project caps first. Asana Starter has unlimited projects, Teamwork.com Basics allows 300, and AgencyPro's pricing page lists unlimited clients with no project limit.
Fast client approvals on press releases and a shared record of what was sent and when. Media databases and monitoring are separate tools in almost every stack.
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
A mix of build projects and ongoing retainers means you need both milestone and recurring billing, plus a ticket or request queue for store fixes after launch.
Start with your client list: export it from Basecamp if it offers a CSV export, or build the CSV by hand. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are not imported automatically, so recreate active projects and leave closed ones archived in Basecamp. On the Plus plan, AgencyPro's migration service helps with setup. Run both tools side by side until your active projects close.
What is the best Basecamp alternative for agencies?
It depends on why you are leaving. For free client access with more structure and billing, Teamwork.com. For more task structure with free guests, Asana. For unlimited clients in a branded portal with invoicing, AgencyPro, which is our product. For documentation-first teams, Notion.
Is Basecamp still a good choice for agencies?
For small teams with a handful of active projects, yes. It is simple and flat-priced. It becomes a poor fit when you run more projects than your plan allows or want billing in the same tool.
Are there free Basecamp alternatives?
Basecamp itself is free for one project and up to 5 users. ClickUp and Notion have free plans, monday.com is free for up to 2 seats, and Teamwork.com is free for up to 5 users and 5 projects. Each limits storage, features or users.
Do clients count as users in Basecamp?
Yes. Basecamp's pricing page says every person you add is counted, including clients, contractors and guests, but Studio and above include unlimited users.
Is AgencyPro a flat-price Basecamp replacement?
No. AgencyPro includes one seat per plan and charges $15 to $30 per month for each extra team seat. Clients are unlimited and free on every plan, and the pricing page lists no project limit.
Can I import my data into AgencyPro?
Partly. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are recreated by hand, and the Plus plan includes a migration service to help with setup.
Sources and date checked
Every price, plan limit and feature on this page comes from the vendor's own website, checked Oct 14, 2026. AgencyPro facts come from the AgencyPro pricing page. Vendors change plans often, so confirm on their site before you buy.
For social media agencies
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
How social media agencies use AgencyPro