AgencyPro vs FunctionFox
FunctionFox is time tracking and project management software for creative teams, with timesheets, estimates, budgets, retainers, resource scheduling and reporting. Plans start at $10.50 per user per month with a 3-user minimum.
Feature comparison: AgencyPro vs FunctionFox
| Feature | AgencyPro | FunctionFox |
|---|---|---|
| Time and projects | ||
| Time tracking | Pro plan and up | Every plan |
| Timesheet approvals | Not listed | |
| Project management | ||
| Estimates and budgets | Quotes on Pro | Estimates, budgets, actuals |
| Retainers | Subscriptions and credit-based services | Retainer budgets with rollover |
| Resource and capacity planning | Capacity management (Pro) | Resource management |
| Gantt charts | Not listed | Premier plan and up |
| Client experience | ||
| Client portal with login | Every plan | Not described on site |
| Portal branding and custom domain | Every plan | Not described on site |
| Client file sharing and approvals | File storage on all plans; versioned proofing on Pro | Not described on site |
| Service catalog and online checkout | Not described on site | |
| Billing and pricing | ||
| Invoicing | Invoices from estimates | |
| Online card payments | Stripe and PayPal | Not described on site |
| Free plan | 14-day trial | Free for 3 users, 2 projects |
| Paid entry price | $39/month (1 seat) | $10.50/user/month, 3-user minimum |
What each tool costs for your team
Cost per month for AgencyPro and FunctionFox at common agency team sizes.
| Team | AgencyPro | FunctionFox |
|---|---|---|
| 1 person | $39 Basic / $79 Pro | Free (3 users, 2 projects) or $38.25 (Classic, 3-user minimum) |
| 5 people | $99 Basic / $159 Pro | $63.75 (Classic) / $96.25 (Premier) |
| 10 people | $174 Basic / $259 Pro | $127.50 (Classic) / $192.50 (Premier) |
Monthly billing. Billed annually, FunctionFox Classic is $10.50 and Premier $16 per user. AgencyPro time tracking is on Pro. AgencyPro: plan price plus (team size - 1) x the extra-seat price, from AgencyPro pricing. FunctionFox: from its pricing page. Prices checked October 14, 2026; vendors change plans, so confirm before you buy.
Where AgencyPro is the stronger fit
The situations where agencies pick AgencyPro over FunctionFox
Clients get their own portal
Clients log in on your domain to order services, submit requests, review files and pay invoices. Portal branding and custom domains are included on every plan.
Billing that collects payment
Invoices, subscriptions and credit-based services are paid online through Stripe or PayPal, so delivery and payment sit in the same place.
Proofing and approvals
On Pro, clients review designs and videos with annotations and approve versioned deliverables inside the portal.
Key differences
Where AgencyPro and FunctionFox take different approaches
Primary focus
Team cost
Client access
Reporting depth
The same client job in both tools
For example, a retainer client with a monthly hours budget.
| Step | AgencyPro | FunctionFox |
|---|---|---|
| Set the budget | Credit-based or hourly service (Pro) | Retainer budget with rollover |
| Take requests | Client submits requests in the portal | Request portal on the In-House plan |
| Track time | Time tracking (Pro) | Timesheets with a stopwatch timer, plus approvals |
| Review work | Versioned proofing (Pro) | Not described on its site |
| Bill | Invoice paid online by Stripe or PayPal | Invoices from estimates |
Frequently asked questions
Common questions about AgencyPro and FunctionFox
What is the difference between AgencyPro and FunctionFox?
FunctionFox is time tracking and project management software for creative teams: timesheets with approvals, estimates and budgets, retainers, resource scheduling and reporting. AgencyPro is a client portal and delivery platform: clients order services, submit requests, review work and pay invoices in a portal on your own domain, with time tracking on the Pro plan. FunctionFox is stronger inside the studio; AgencyPro is stronger at the client-facing side.
How much does FunctionFox cost compared with AgencyPro?
FunctionFox charges per user with a 3-user minimum: Classic is $10.50/user/month billed annually ($12.75 monthly), Premier $16 ($19.25 monthly) and In-House $36.75 ($44 monthly). It also has a free plan for 3 users and 2 active projects. AgencyPro Pro, the plan with time tracking, is $79/month with one seat plus $20 per extra seat. For 10 people that is $259/month on AgencyPro Pro versus $105 to $127.50 on FunctionFox Classic. If time tracking is all you need, FunctionFox costs less.
Does FunctionFox have a client portal?
FunctionFox's website does not describe a client login or client portal; its features and access levels are aimed at internal staff. If you want clients to log in, see project status, approve files and pay invoices, check with FunctionFox directly or compare it with a portal-first tool such as AgencyPro.
Which tool has better time and budget reporting?
FunctionFox. Timesheets, approvals, estimates versus actuals, retainer budgets with rollover and resource availability reports are its core, and In-House adds an advanced report builder. AgencyPro tracks time with timers and manual entries on Pro, exports timesheet reports to PDF, and adds team performance and profitability reports on Plus.
Can I migrate from FunctionFox to AgencyPro?
Partly. AgencyPro's CSV importer brings in clients and services. Timesheets, projects, estimates and invoices are not imported automatically, so export them from FunctionFox for your records and recreate active projects by hand. On the Plus plan, the AgencyPro team helps plan and run the migration.
AgencyPro or FunctionFox: which fits your agency?
AgencyPro vs FunctionFox compares two different starting points. FunctionFox is time tracking and project budgeting software for creative teams, with timesheets, estimates, retainers and resource scheduling. AgencyPro is a client portal and delivery platform where clients order, request, approve and pay.
On price, FunctionFox wins for time tracking alone: Classic costs $10.50 per user per month billed annually, with a 3-user minimum and a free plan. AgencyPro includes time tracking from the Pro plan at $79/month plus $20 per extra seat.
Some agencies run both: FunctionFox for internal time and budgets, AgencyPro for the client-facing portal. Others move to AgencyPro when clients need to log in and pay without a separate tool.
Who should choose FunctionFox
- Creative studios whose main need is accurate timesheets, approvals and budget tracking
- Teams that want the lowest per-user cost for time tracking, or a free plan for 3 users
- Agencies managing retainer budgets with rollover and resource availability
- Teams that do not need clients to log in to a portal
Who should choose AgencyPro
- Agencies that want clients to order, submit requests and pay in a branded portal
- Studios that need client proofing and approvals on designs and video
- Productized and retainer agencies selling through a service catalog with checkout
- Teams that want invoices paid online through Stripe or PayPal
Bottom line: pick the tool that handles your most common client workflow with the fewest workarounds. AgencyPro pricing is a plan fee plus a per-seat fee for each extra team member (see AgencyPro pricing), so price both tools at your real team size before you decide. If FunctionFox already covers how you onboard, deliver to and bill clients, switching may not be worth the migration work.
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Test AgencyPro with one real client workflow
Set up one client, one service and one invoice during the trial, then compare it with how you run the same work in FunctionFox today.
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