Best Resource Management Software for Agencies (2026)

Resource Guru is a focused resource scheduling tool with a simple, intuitive interface. Teams see a calendar-style view of who's working on what and when. Capacity planning shows availability vs. assigned work. The platform includes leave/PTO management, clash detection (overallocation alerts), and custom fields for skills or roles. It integrates with project management tools and calendars.

Resource Guru excels in ease of use—teams adopt it quickly. The drag-and-drop scheduling is straightforward. Reporting includes utilization and capacity summaries. The platform doesn't include full project management (tasks, budgets, clients)—it's purpose-built for resource scheduling. Agencies often pair it with Asana, Monday, or Jira for project execution.

Pricing starts at $4.15/user/month (billed annually). Resource Guru is affordable and easy to implement. It suits agencies that need dedicated resource scheduling without the complexity of enterprise tools. Support and documentation are adequate.

Float is a popular resource scheduling tool with a visual, timeline-based interface. Teams see who's assigned to which projects on a day-by-day or week-by-day view. Float supports capacity planning, project templates, and time tracking (optional). The platform is designed for creative and agency teams—many agencies use it alongside project tools for resource allocation.

Float's strength is the clean, visual scheduling experience. Drag-and-drop assignments, color-coded projects, and capacity bars make it easy to understand workload at a glance. The tool supports multiple projects per person, recurring work, and leave management. Integrations include Asana, Monday, Jira, and others. Float doesn't include full project management—it's a scheduling layer.

Pricing starts at $6/user/month. Float is well-regarded for usability and design. It suits creative agencies and teams that prioritize visual resource planning. The learning curve is low, and adoption tends to be high.

Teamwork is a project management platform with built-in resource management. Agencies manage projects, tasks, and team allocation in one place. The resource workload view shows capacity, assignments, and utilization. Teamwork supports capacity planning, time tracking, and project budgeting—so resource management connects to actual project delivery and financials.

The resource features include workload views, capacity reports, and the ability to assign people to tasks and projects. Teamwork is agency-focused, with templates for client work, retainer management, and deliverables. The platform scales from small teams to larger agencies. Integrations extend to invoicing, CRM, and other tools.

Pricing starts at $5.99/user/month for the Deliver plan. Resource management is included. Teamwork suits agencies that want project management and resource planning together. The platform is comprehensive—some users find it feature-rich but occasionally complex.

Kantata (formed from Mavenlink and Kimble) is a professional services automation platform. It combines resource management, project management, financial management, and business intelligence. For agencies, Kantata provides sophisticated capacity planning, skills-based resource matching, and scenario modeling (e.g., what-if analysis for hiring or new projects).

The resource management features are enterprise-grade—utilization forecasting, pipeline vs. capacity analysis, and bench management. The platform targets larger professional services firms and agencies with complex resourcing needs. Pricing is custom/enterprise, so it's not suited to very small teams.

Kantata suits mid-size to large agencies that need strategic resource planning and financial integration. Implementation can be substantial. For agencies with complex needs and budget, Kantata is a robust option.

Forecast offers AI-powered resource allocation and project management. The platform uses machine learning to suggest resource assignments, estimate task duration, and forecast capacity. Agencies see a unified view of projects, resources, and financials. The resource management features include capacity planning, utilization tracking, and workload balancing with AI-assisted recommendations.

Forecast is purpose-built for agencies and professional services. It connects projects, resource allocation, time tracking, and invoicing. The AI features differentiate it—suggested assignments and duration estimates can speed up planning. The interface is modern, though the learning curve is moderate. Pricing is on the higher end.

Pricing starts around $29/user/month. Forecast suits agencies that want AI-assisted resource planning and are willing to invest in a comprehensive platform. The AI features improve over time as the tool learns your team's patterns.

Hub Planner combines resource scheduling with timesheets and project management. Teams plan capacity, assign resources, and log time—all in one platform. The scheduler shows workload and capacity; timesheets feed utilization reports. The platform supports skills, leave management, and reporting.

Hub Planner is a mid-tier option—more than basic scheduling, less than enterprise. The interface is functional. Integrations include project tools and accounting. Pricing is per-user and reasonable. Agencies that want scheduling and time tracking in one tool without full project management may find Hub Planner a good fit.

Pricing starts at $7/user/month. Hub Planner suits small to mid-size agencies. Support and documentation are adequate. The platform doesn't have the polish of Float or the depth of Forecast, but it offers solid value.

Runn focuses on real-time capacity visibility and forecasting. The platform shows who's available, who's overallocated, and how capacity lines up with project pipeline. Resource scheduling is visual and intuitive. Runn supports scenario planning (e.g., adding a new project), utilization tracking, and integrations with project and time-tracking tools.

Runn excels in capacity planning—agencies see future capacity against planned work and can model different scenarios. The interface is clean and the learning curve is low. Runn doesn't include full project management; it integrates with Asana, Monday, Jira, and others. For agencies that need strong capacity planning with a dedicated tool, Runn is a top choice.

Pricing starts at $8/user/month. Runn is well-regarded for its capacity planning focus and ease of use. It suits agencies that want clear visibility into future capacity and workload balance.

10,000ft (by Smartsheet) is a strategic resource planning tool for larger organizations. It supports capacity planning, project resourcing, and portfolio-level visibility. The platform is used by agencies and professional services firms for long-term resource planning and staffing decisions. Features include skills-based planning, pipeline integration, and executive-level reporting.

10,000ft targets enterprise and mid-market. Pricing is custom. The platform integrates with Smartsheet and other tools. Implementation typically requires professional services. For larger agencies with complex resource needs and budget for enterprise tools, 10,000ft is a credible option.

10,000ft suits agencies that need strategic, portfolio-level resource planning. Smaller agencies may find it overkill and costly. The platform is robust for those with the scale and complexity to justify it.

Parallax combines resource management with project management for creative agencies. The platform supports capacity planning, team scheduling, and project delivery. The resource view shows workload and availability. Parallax is designed for agencies that manage creative work—design, content, development—with a focus on balancing team capacity.

The interface is tailored to creative workflows. Projects, tasks, and resources are connected. Time tracking and reporting support utilization analysis. Parallax has a smaller user base than Float or Resource Guru but is well-regarded by creative agencies. Pricing is moderate.

Pricing starts around $12/user/month. Parallax suits creative agencies that want resource and project management together. The platform is less known than competitors but offers solid capabilities for its niche.