AgencyPro vs Ravetree
Ravetree is work management software for agencies and professional services: projects, resource planning, time tracking, retainers, billing, proposals, a CRM and client portals in one plan, at $29 per user per month billed yearly. AgencyPro is a branded client portal for agencies with requests and billing, from $39/month with one seat included.
Feature comparison: AgencyPro vs Ravetree
| Feature | AgencyPro | Ravetree |
|---|---|---|
| Pricing (October 2026) | ||
| Pricing model | Plan price with 1 seat; extra seats $15 to $30 | One plan, per user |
| Price per user | Basic $39 for the first seat, then $15 | $29 yearly, $34 quarterly, $39 monthly |
| Free trial | 14 days | Yes |
| Client-facing features | ||
| Client portal | ||
| Custom domain and portal branding | All plans | Not listed on pricing page |
| Client request forms | ||
| Service catalog and order forms | Not listed | |
| Proofing with annotations | Pro and above | Not listed |
| Operations and billing | ||
| Project management | Traditional and Agile | |
| Resource planning | Capacity management on Pro | |
| Time and expense tracking | Time tracking on Pro | Time, expenses and purchase orders |
| Invoicing | All plans | |
| Online payments | Stripe and PayPal | Not listed on pricing page |
| Retainers and subscriptions | Subscriptions on all plans; credits on Pro | Retainers |
| Proposals and estimates | Proposals, quotes and contracts on Pro | Estimates and quotes |
| CRM | Leads pipeline on Pro | Accounts, contacts and sales pipelines |
| API | Plus | Open API |
What each tool costs for your team
Cost per month for AgencyPro and Ravetree at common agency team sizes.
| Team | AgencyPro | Ravetree |
|---|---|---|
| 1 person | $39 Basic / $79 Pro | $39 |
| 5 people | $99 Basic / $159 Pro | $195 |
| 10 people | $174 Basic / $259 Pro | $390 |
Monthly billing. Ravetree has one plan at $39 per user monthly, $34 quarterly or $29 billed yearly ($290 for 10 people). AgencyPro: plan price plus (team size - 1) x the extra-seat price, from AgencyPro pricing. Ravetree: from its pricing page. Prices checked October 14, 2026; vendors change plans, so confirm before you buy.
Where AgencyPro is the stronger fit
The situations where agencies pick AgencyPro over Ravetree
A portal clients act in
Clients order services, submit requests, approve proofs and pay invoices in a portal on your own domain.
Productized and credit-based services
Sell packages and subscriptions from a service catalog, and on Pro, run credit-based or hourly services with SLA tracking.
Low cost for small teams
Basic is $39/month for one seat and $15 per extra seat. A 3-person team costs $69/month.
Stripe and PayPal payments
Collect payment online for invoices, order forms and subscriptions.
Key differences
Where AgencyPro and Ravetree take different approaches
Focus
Resource planning
Client portal
Pricing
Frequently asked questions
Common questions about AgencyPro and Ravetree
Does Ravetree include a client portal?
Yes. Ravetree lists client portals that give clients real-time access to project status, and request forms that clients can submit. AgencyPro's portal goes further on the client side: it is branded with your logo and custom domain on every plan, and clients can order services, approve proofs (Pro) and pay invoices in it.
How does Ravetree pricing compare to AgencyPro?
Ravetree has one plan, priced per user: $29 per user per month billed yearly, $34 billed quarterly, or $39 billed monthly. Ten people cost $390/month on monthly billing, or $290/month billed yearly. On AgencyPro, ten people cost $174/month on Basic or $259/month on Pro ($79 + 9 x $20) on monthly billing. Ravetree includes all of its features in that single price.
Which is better for resource planning?
Ravetree. Resource planning, Gantt-based project management for traditional and Agile projects, expense tracking and purchase orders are core to it. AgencyPro includes capacity management on Pro and profitability reports on Plus, but it is not built for detailed resource scheduling.
Can Ravetree handle invoicing and retainers?
Yes. Ravetree lists billing and invoicing, retainers, and estimates and quotes built from templates or projects. AgencyPro includes invoices and subscriptions on every plan, credit-based and hourly services on Pro, and collects payments through Stripe or PayPal.
Which is easier for a small agency?
AgencyPro is usually simpler and cheaper for teams under five: one person costs $39/month on Basic, two cost $54/month. Ravetree includes onboarding, training and support at no extra cost, which helps larger teams adopt its broader feature set.
Can I migrate from Ravetree to AgencyPro?
Partly. AgencyPro's CSV importer accepts clients and services, so your client list can move over. Projects, tasks, time entries, invoices and files are not imported automatically. The Plus plan includes a migration service to help with setup.
AgencyPro or Ravetree: which fits your agency?
Short answer: Ravetree is the better fit for agencies and professional services firms of 10 or more that need resource planning, project accounting, expenses and purchase orders in one system. AgencyPro is the better fit for smaller agencies that want a branded client portal where clients order, request, approve and pay.
Both include a client portal, client request forms, invoicing, retainers, proposals and a CRM, so the choice is about emphasis. Ravetree is an operations system that gives clients visibility. AgencyPro is a client portal with the operations features agencies need behind it.
An example: a monthly retainer. In Ravetree, you set up the retainer, plan your team's capacity across it, track time and expenses, and invoice what is ready to bill. In AgencyPro, the client subscribes in the portal, submits requests that draw down hours or credits (Pro), approves deliverables, and renewals are charged automatically.
When AgencyPro is not the right fit: if you need to plan dozens of people across many projects, track expenses and purchase orders, or run Agile and traditional projects side by side, Ravetree covers more of that.
Who should choose Ravetree
- Agencies and firms of 10 or more that need resource planning and project accounting
- Teams that track expenses and purchase orders against projects
- Firms that want every feature in one plan with free onboarding and training
Who should choose AgencyPro
- Small and mid-size agencies that want a branded portal on their own domain
- Productized, subscription and credit-based agencies
- Teams that want online payments by Stripe or PayPal in the portal
Bottom line: pick the tool that handles your most common client workflow with the fewest workarounds. AgencyPro pricing is a plan fee plus a per-seat fee for each extra team member (see AgencyPro pricing), so price both tools at your real team size before you decide. If Ravetree already covers how you onboard, deliver to and bill clients, switching may not be worth the migration work.
Related comparisons and guides
More ways to compare agency software before you decide
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Use cases by agency type
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Test AgencyPro with one real client workflow
Set up one client, one service and one invoice during the trial, then compare it with how you run the same work in Ravetree today.
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