Harvest is a time tracking tool that turns hours into invoices. Time tracking, invoicing and expenses are on every plan, including Free, and Teams adds team reporting, capacity tracking and Stripe, QuickBooks Online and Xero integrations. Enterprise adds profitability reports and timesheet approvals.
Agencies usually compare alternatives when usage-based charges make the monthly bill harder to predict, when profitability needs a higher plan, or when they want scheduling or client delivery in the same tool. The seven tools below cover cheaper trackers, trackers that live inside your project tool, and platforms that include time tracking.
Usage-based billing. Harvest says that as your team grows, additional invoices, projects, clients and tasks are billed based on what you use, on top of the per-seat price.
Profitability and approvals need Enterprise. Profitability reporting by client, project, task or team and timesheet approvals are on Enterprise at $14 per seat per month billed annually ($17.50 monthly).
Scheduling is a separate product. Resource scheduling runs in Harvest Forecast, which is billed separately at $5 per person per month billed annually, and both the people scheduling and the people being scheduled count.
How we compared: on published features and pricing from each vendor's own site, checked Oct 14, 2026. We did not run hands-on tests or use ratings. AgencyPro is our product, so it is listed first, with its limits. Agiled is made by ZTABS, the company behind AgencyPro.
A direct replacement covers the main job agencies use Harvest for. A partial replacement covers part of it, so you keep or add another tool for the rest. Prices are US list prices from each vendor's pricing page; confirm before you buy.
1. AgencyPro: best for agencies that want time tracking inside client projects, portals and invoicing
AgencyPro is a client portal, project and billing tool for agencies. Time tracking and timesheets are on Pro, tied to projects, client requests and hourly services, and invoicing is on every plan. It costs more per person than a standalone tracker, and its pricing page does not list timesheet approvals or expense tracking, so it only makes sense if it also replaces your project and client portal tools.
Key features
Time tracking on projects with timesheets (Pro)
Hourly and credit-based services billed to clients (Pro)
Invoicing with Stripe (cards, ACH, wallets) or PayPal (Basic)
Branded client portal with requests, messaging and file storage (Basic)
Capacity management and SLA tracking (Pro); profitability reports (Plus)
Pricing
Basic $39/mo, Pro $79/mo and Plus $149/mo billed monthly ($32.50, $65.83 and $124.17 per month billed annually). Each plan includes 1 seat; extra seats are $15 (Basic), $20 (Pro) or $30 (Plus) per month. Enterprise is priced by quote. AgencyPro pricing, checked Oct 14, 2026.
Pros
Tracked time, client requests, approvals and invoices in one tool
No usage-based charges for invoices, projects or clients; unlimited clients on every plan
Capacity management on Pro without a separate scheduling product
Cons
Time tracking needs Pro ($79/mo); it is not on Basic
Timesheet approvals and expense tracking are not listed on its pricing page
Each extra seat costs $15 (Basic), $20 (Pro) or $30 (Plus) per month, far more than a standalone tracker
Profitability reports need Plus ($149/mo)
Choose it if you want to replace Harvest and your project and client portal tools together, and bill hourly or by credits from the same place.
2. Toggl Track: best for one-click timers and strong time reports
Toggl Track is a timer-based time tracker with billable rates from Starter and labor costs, profitability reports and timesheet approvals on Premium. Every plan can create PDF invoices from tracked time, but the layout is fixed and invoices are not sent or paid inside Toggl, so it is lighter on invoicing than Harvest.
Key features
Manual and real-time timers, focus mode and calendar integrations on every plan
Billable rates, timeline planning, milestones and team reports from Starter
Labor costs, profitability reports, fixed-fee projects and timesheet approvals on Premium
PDF invoices from tracked time on every plan, with your logo on paid plans
Pricing
Free for up to 3 users. Starter $9 and Premium $16 per user per month billed annually ($12 and $24 monthly). Enterprise is priced by quote. Capacity Management is a $5 per user per month add-on. Toggl Track pricing, checked Oct 14, 2026.
Pros
Free for up to 3 users
Labor costs, profitability reports and approvals on Premium ($16 per user billed annually)
30-day free trial of paid plans
Cons
Invoice layout, template and font cannot be changed, and there is no built-in way to mark entries as paid
Profitability reports and timesheet approvals are Premium only
Capacity management is a $5 per user per month add-on
Choose it if you value fast tracking and reports, and send invoices from accounting software.
3. Clockify: best for the lowest per-user price with invoicing
Clockify is a time tracker with a free plan and low per-user prices. Invoicing from tracked time and timesheet approval start on Standard, and budgets, expenses, scheduling and labor cost and profit reports on Pro. Its pricing is calculated from headcount alone.
Key features
Time tracking with a free plan
Invoices from tracked time, timesheet approval and time off on Standard
Project budgets, expenses, scheduling and labor cost and profit on Pro
Pricing
Free plan. Basic $3.99, Standard $5.49, Pro $7.99 and Enterprise $11.99 per user per month billed annually ($4.99, $6.99, $9.99 and $14.99 monthly). Clockify pricing, checked Oct 14, 2026.
Pros
Invoicing and approvals on Standard ($5.49 per user billed annually)
Budgets, scheduling and profit reports on Pro ($7.99 per user billed annually), below Harvest Enterprise
Price depends on users only, with no usage-based charges listed
Cons
Invoicing is not on Free or Basic
Budgets, expenses and scheduling need Pro
No client portal or project delivery workflow
Choose it if you want Harvest's time-to-invoice flow and approvals for less per seat.
Direct replacement
4. FreshBooks: best for time tracking and invoicing with accounting in one app
FreshBooks is invoicing and accounting software with time tracking, expenses, estimates and a client portal on every plan. It replaces Harvest's time-to-invoice flow and adds double-entry accounting and bank reconciliation from Plus. Plans cap billable clients, and each team member costs $11/mo.
Key features
Invoicing, time tracking, expenses, estimates and a client portal on every plan
Proposals, double-entry accounting and bank reconciliation from Plus
Project profitability on Premium
Payroll add-on ($40/mo plus $6 per person)
Pricing
Lite $23, Plus $43 and Premium $70 per month at list price, for 5, 50 and unlimited billable clients; Select is priced on a call. Each team member is $11/mo. FreshBooks was showing introductory discounts when we checked. FreshBooks pricing, checked Oct 14, 2026.
Pros
Accounting and invoicing in the same app as tracked time
Client portal on every plan
30-day trial with no card
Cons
Lite invoices 5 clients and Plus 50; unlimited clients need Premium ($70/mo)
Each team member costs $11/mo
Project profitability is Premium only
Choose it if you want to drop both Harvest and a separate accounting tool and your client count fits the plan caps.
5. Everhour: best for tracking time inside Asana, ClickUp, monday or Jira
Everhour adds time tracking, budgets and invoicing to the project tool your team already uses, through native integrations with Asana, ClickUp, Jira, Trello, Basecamp, monday and Notion. One paid plan includes every feature.
Key features
Native integrations with Asana, ClickUp, Jira, Trello, Basecamp, monday and Notion on Team
Billing, budgeting and invoicing on Team
Time tracking, projects, reports and data export on the free plan
SSO and advanced permissions on Team
Pricing
Free for up to 5 seats, without integrations. Team $8.50 per seat per month billed yearly, minimum 5 seats; yearly billing saves 15%. Custom plans start at 50 seats. Everhour pricing, checked Oct 14, 2026.
Pros
Timers appear inside the tasks your team already works in
Every feature on one paid plan ($8.50 per seat billed yearly)
Free for up to 5 seats
Cons
The free plan does not include integrations
Team has a 5-seat minimum
Works alongside a project tool rather than replacing one
Choose it if your team lives in a project tool and you want tracking and invoicing there instead of in a separate app.
Partial replacement
6. Timely: best for automatic time capture instead of timers
Timely records time automatically, so teams that forget timers log more of their hours. Billable rates and budgets are on every plan. Invoices are created in Timely and sent to QuickBooks Online through the accounting integration on Premium, so it covers Harvest's tracking fully and its invoicing only with QuickBooks.
Key features
Automatic time tracking on every plan
Billable rates and time or money budgets on every plan; recurring budgets from Premium
Accounting integration on Premium: create invoices and send them to QuickBooks Online
Capacity management and reporting on Unlimited
Pricing
Starter $9, Premium $16 and Unlimited $22 per user per month billed yearly ($11, $20 and $28 monthly). Starter is capped at 5 users and 20 projects, Premium at 50 users. Timely pricing, checked Oct 14, 2026.
Pros
Automatic capture on every plan
Budgets and billable rates from Starter ($9 per user billed yearly)
14-day trial with every feature
Cons
Starter is capped at 5 users and 20 projects
Invoicing goes through the QuickBooks Online integration on Premium ($16 per user billed yearly)
Capacity management needs Unlimited ($22 per user billed yearly)
Choose it if your team under-reports hours with timers and you invoice from QuickBooks Online.
Partial replacement
7. Agiled: best for time, invoices and CRM for a small team
Disclosure: Agiled is made by ZTABS, the same company that makes AgencyPro. The facts here come from Agiled's own pricing and features pages, the same standard as every other tool.
Agiled is a business management app with time tracking, invoices, estimates and expenses next to CRM, projects, proposals and contracts. Seats come bundled by plan, so a small team pays one price. Check that invoices build from time entries the way you bill today; its pricing page does not detail time reports or approvals.
Key features
CRM with deal pipelines, projects and tasks, time tracking, invoices, estimates and expenses
Proposals and contracts with e-signing, scheduling pages, forms and tickets
Branded client portal, custom domain and custom SMTP included from Business
Seats included by plan: 1, 3, 7 or 15
Pricing
Starter $24, Pro $59, Business $99 and Scale $199 per month billed annually, with 1, 3, 7 and 15 seats. Extra seats are $20/mo on Pro and up. On Starter and Pro the branded portal is a $15/mo add-on (billed annually). Agiled pricing, checked Oct 14, 2026.
Pros
Pro ($59/mo billed annually) includes 3 seats; Business ($99/mo) includes 7
Invoices, expenses, proposals and CRM in the same app as tracked time
Business adds the branded client portal and QuickBooks and Xero sync
Cons
Time reports and timesheet approvals are not detailed on its pricing page
Starter caps you at 100 invoices, 100 expenses and 10 projects
The pricing page lists annual prices only
Choose it if you are a team of 3 to 7 and want time, invoices and CRM in one app more than detailed time reports.
What it costs for a small team
Example for an 8-person agency, at list prices checked Oct 14, 2026. Harvest Teams: 8 x $9 = $72/mo billed annually plus usage-based charges; Enterprise (profitability and approvals): 8 x $14 = $112/mo; Forecast scheduling adds 8 x $5 = $40/mo billed annually. Toggl Track Premium: 8 x $16 = $128/mo billed annually. Clockify Standard (invoicing and approvals): 8 x $5.49 = $43.92/mo billed annually; Pro (budgets and profit): 8 x $7.99 = $63.92/mo. Everhour Team: 8 x $8.50 = $68/mo billed yearly. Timely Premium: 8 x $16 = $128/mo billed yearly. FreshBooks Plus: $43 + 7 x $11 = $120/mo. AgencyPro Pro: $79 + 7 x $20 = $219/mo billed monthly. A standalone tracker is cheaper; AgencyPro only makes sense if it also replaces your project and client portal tools.
How to choose a Harvest alternative
Standalone tracker or part of a platform
A standalone tracker is cheaper per seat. A platform that includes time tracking only pays off if it also replaces your project, CRM or client portal tools.
Invoicing from time
Check that billable hours become invoices you can send and get paid on, and on which plan: Harvest on every plan, Clockify from Standard, FreshBooks on every plan, Toggl Track as PDFs only, Timely through QuickBooks Online.
Predictable cost
Prefer pricing you can calculate from headcount. Harvest Teams adds usage-based charges; FreshBooks charges per team member and caps clients.
Where your team already works
If your team lives in Asana, ClickUp or Jira, an embedded tracker like Everhour gets used more.
When to stay with Harvest
You are on the Free plan and 1 seat with 2 projects is enough.
Your team likes Harvest's simplicity and the usage charges stay small.
You rely on Harvest Forecast for scheduling and its link to tracked time.
Notes by agency type
What to weigh first when you replace Harvest, by the kind of work you do.
For marketing agencies
Weigh recurring billing, a place for clients to submit requests and approve content, and a clear view of how much retainer work is left each month. Campaign reporting usually stays in a dedicated analytics tool.
Test how clients leave feedback on files. Pinned comments on images and versioned approvals save more time than any task view. Check whether proofing is on the plan you can afford.
Look for recurring tasks that recreate each month, subscription billing, and a portal where clients see what was delivered. Rank tracking and audits stay in your SEO tools.
Prioritize milestone billing, change-request tracking and time tracking against estimates. If your developers live in GitHub or Jira, check the integration before anything else.
If developers live in Jira or ClickUp, Everhour tracks time inside those tools. For change requests and support after launch, AgencyPro Pro tracks time against client requests.
Multi-discipline teams need capacity planning across people and a review flow that handles images, video and documents. Budget tracking per project matters once you run fixed-fee work.
Proposals, contracts with e-signature, hourly or retainer billing and a secure place to share documents carry more weight than detailed task boards.
Hourly consultancies need invoices that come straight from approved time. Harvest Enterprise, Clockify Standard and Toggl Track Premium all approve timesheets; AgencyPro's pricing page does not list approvals.
Fast client approvals on press releases and a shared record of what was sent and when. Media databases and monitoring are separate tools in almost every stack.
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
A mix of build projects and ongoing retainers means you need both milestone and recurring billing, plus a ticket or request queue for store fixes after launch.
Start with your client list: export it from Harvest if it offers a CSV export, or build the CSV by hand. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are not imported automatically, so recreate active projects and leave closed ones archived in Harvest. On the Plus plan, AgencyPro's migration service helps with setup. Run both tools side by side until your active projects close.
What is the best Harvest alternative for agencies?
For the lowest per-seat price with invoicing and approvals, Clockify. For timers and reports, Toggl Track. For tracking inside your project tool, Everhour. For tracking plus accounting, FreshBooks. For time tracking inside a client portal with projects and invoicing, AgencyPro, which is our product.
How much does Harvest cost?
Free covers 1 seat and 2 projects. Teams is $9 per seat per month billed annually ($11 monthly) and Enterprise is $14 ($17.50 monthly). Harvest says additional invoices, projects, clients and tasks are billed based on use. There is a 30-day trial with no card.
What is the best free alternative to Harvest?
Clockify has a free plan, Toggl Track is free for up to 3 users, and Everhour is free for up to 5 seats without integrations. Invoicing needs a paid plan on Clockify and Everhour.
Does Harvest do resource planning?
Teams includes team capacity tracking. Scheduling people across projects runs in Harvest Forecast, a separate product billed at $5 per person per month billed annually ($6.25 monthly).
Does AgencyPro include time tracking?
Yes, on Pro ($79/mo) and Plus, with timesheets. It is not on Basic, and its pricing page does not list timesheet approvals.
Can I import my data into AgencyPro?
Partly. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are recreated by hand, and the Plus plan includes a migration service to help with setup.
Sources and date checked
Every price, plan limit and feature on this page comes from the vendor's own website, checked Oct 14, 2026. AgencyPro facts come from the AgencyPro pricing page. Vendors change plans often, so confirm on their site before you buy.
For social media agencies
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
How social media agencies use AgencyPro