Wrike is a work management platform for complex, cross-team projects. It is good at structure and reporting: interactive Gantt charts and shareable dashboards from Team, time tracking on Business, and advanced resource planning, budgeting and BI reporting on Pinnacle.
Agencies usually look past Wrike when the features they need sit on higher plans or behind a sales call, or when seat groups and annual-only billing do not fit a small team. The seven tools below cover those cases, from cheaper per-user project tools to agency tools with budgets and client billing.
Key features sit on quote-priced plans. Budgeting, timesheet approvals and advanced resource planning are on Pinnacle or Apex, which are priced by quote.
Seat groups and minimums. Up to 30 seats, Wrike is sold in groups of 5. Business needs at least 5 users, Team caps at 15, and Business and above are annual only.
Client billing lives elsewhere. Wrike tracks budgets against bill rates on Pinnacle, but its plans do not list client invoicing, so billing runs in a separate tool.
How we compared: on published features and pricing from each vendor's own site, checked Oct 14, 2026. We did not run hands-on tests or use ratings. AgencyPro is our product, so it is listed first, with its limits. Agiled is made by ZTABS, the company behind AgencyPro.
A direct replacement covers the main job agencies use Wrike for. A partial replacement covers part of it, so you keep or add another tool for the rest. Prices are US list prices from each vendor's pricing page; confirm before you buy.
1. AgencyPro: best for agencies that want client portals and invoicing without enterprise setup
AgencyPro is a client portal, project and billing tool for small and mid-size agencies. Against Wrike, it covers client projects and adds a branded client portal and invoicing, with time tracking, capacity management, proposals and contracts on Pro. Work runs as client requests on Kanban and list views. Its pricing page does not list Gantt charts, task dependencies or portfolio reporting, so it is a partial replacement for large cross-team planning.
Key features
Branded client portal with custom domain, messaging, file storage and client onboarding (Basic)
Projects and client requests on Kanban and list views, with unlimited clients on every plan
Invoicing with Stripe (cards, ACH, wallets) or PayPal, payment reminders and late fees
Quotes, proposals and contracts with e-signatures, a leads pipeline and intake forms (Pro)
Time tracking, credit-based and hourly services, tickets, SLA tracking and capacity management (Pro)
Design and video annotation with versioned proofing and approvals (Pro)
AI Assistant, Agents and Chatbot on every plan, with 500 to 10,000 AI credits a month by plan
Pricing
Basic $39/mo, Pro $79/mo and Plus $149/mo billed monthly ($32.50, $65.83 and $124.17 per month billed annually). Each plan includes 1 seat; extra seats are $15 (Basic), $20 (Pro) or $30 (Plus) per month. Enterprise is priced by quote. AgencyPro pricing, checked Oct 14, 2026.
Pros
Published prices with monthly billing: Basic $39/mo, Pro $79/mo and Plus $149/mo, each with 1 seat
Seats are added one at a time, not in groups of 5
Branded client portal and invoicing on Basic; time tracking and capacity management on Pro
Cons
Its pricing page does not list Gantt charts, task dependencies or portfolio reporting
Each extra seat costs $15 (Basic), $20 (Pro) or $30 (Plus) per month
Profitability reports, API and webhooks need Plus ($149/mo)
The CSV importer brings in clients and services only; projects and tasks are set up by hand
Choose it if you are a small or mid-size agency and want client delivery, approvals and invoicing more than enterprise planning.
2. ClickUp: best for Gantt charts and time tracking at a lower per-user price
ClickUp covers task tracking with many views, Gantt charts, dependencies and native time tracking on Core, its entry paid plan. Business adds timesheets and resource management. It costs much less per user than Wrike Business and its pricing page does not mention seat groups.
Key features
Tasks, docs, forms, Gantt charts and dependencies, with native time tracking from Core
Business adds timesheets, private docs, unlimited whiteboards and resource management
Automations: 1,000 actions a month on Core and 10,000 on Business
Unlimited read-only guests on paid plans; white labeling on Enterprise and Max
Pricing
Free Forever plan. Core $9, Business $17 and Max $100 per user per month billed yearly; the pricing page lists $12, $25 and $120 as the regular prices. Enterprise is priced by quote. Extra AI credits are $10 per 10,000. ClickUp pricing, checked Oct 14, 2026.
Pros
Native time tracking, Gantt charts and dependencies on Core ($9/user/mo billed yearly)
Timesheets and resource management on Business ($17/user/mo billed yearly)
Free Forever plan to test with your team
Cons
Timesheet approvals are on Enterprise and Max
More settings to design and maintain
Paid plans include a limited number of guest seats with edit permissions
Choose it if you want Wrike-style planning and time tracking without a sales call or seat groups.
3. Teamwork.com: best for invoicing from time logs with budgets and retainers
Teamwork.com covers project tracking for client work with Gantt, table, list and board views, billable time tracking from Basics and free client users. Accelerate adds what Wrike does not list: invoicing from logged time, plus time budgets, retainers and workload planning at a published price.
Key features
Gantt, table, list and board views, with billable time tracking from Basics
Free client users (up to 5 active projects each) and free collaborators on paid plans
Accelerate adds client invoicing from logged time, time budgets, retainers, workload planning and smart intake forms
Optimize adds quotes, resource planning by role or skill, and revenue, cost and profitability insights
Pricing
Free for up to 5 users and 5 projects. Basics $9.99/user/mo (minimum 3 users) and Accelerate $24.99/user/mo (minimum 5 users), billed annually; annual billing saves about 29% over monthly. Optimize and Enterprise are priced by quote. Teamwork.com pricing, checked Oct 14, 2026.
Pros
Billable time tracking from Basics ($9.99/user/mo billed annually)
Invoicing, time budgets, retainers and workload planning on Accelerate ($24.99/user/mo billed annually)
Client users are free and do not use paid seats
Cons
Basics needs at least 3 users and Accelerate at least 5
Quotes, resource planning by role and profitability are on Optimize, priced by quote
Each client user can join at most 5 active projects
Choose it if you bill clients from tracked time and want budgets and retainers without Pinnacle.
4. Productive: best for budgets and resource planning at a published per-user price
Productive is an agency management tool that covers projects, time tracking, budgeting and resource planning from its Essential plan. Those are features Wrike reserves for Pinnacle, which is priced by quote. Revenue forecasting and overhead calculation are on Ultimate.
Key features
Budgeting, resource planning, project and task management, docs and time tracking on Essential
Professional adds recurring budgets, rate cards, billable time approvals and HRIS and invoicing integrations
Ultimate adds revenue forecasting, overhead calculation and a scenario builder
Pricing
Essential $9 and Professional $24 per user per month billed yearly. Ultimate is priced by quote. Every plan needs at least 3 seats. Productive pricing, checked Oct 14, 2026.
Pros
Budgeting and resource planning on Essential ($9/user/mo billed yearly)
Recurring budgets, rate cards and billable time approvals on Professional ($24/user/mo billed yearly)
14-day trial with no card
Cons
Every plan needs at least 3 seats, and there is no free plan
Revenue forecasting and overhead calculation are on Ultimate (priced by quote)
Invoicing is listed as integrations on Professional rather than built in
Choose it if you need budgets, resource planning and time tracking for your agency and want a published price.
5. Asana: best for simpler task management with free guests
Asana covers task and project tracking with timeline and Gantt views, forms and unlimited automations from Starter, and portfolios, workload and time tracking (estimated vs actual) on Advanced. Guests are free from Starter, and plans can be billed monthly.
Key features
List, board, calendar, timeline and Gantt views with reporting dashboards from Starter
Forms, custom fields, templates and unlimited automations from Starter
Unlimited free guests from Starter, so clients can join the projects you share
Advanced adds portfolios, goals, workload within a portfolio, approvals and proofing, and estimated vs actual time tracking
Pricing
Personal is free for up to 2 users. Starter $10.99 and Advanced $24.99 per user per month billed annually ($13.49 and $30.49 billed monthly). Enterprise is priced by quote. Timesheets and budgets are a paid add-on. Asana pricing, checked Oct 14, 2026.
Pros
Unlimited free guests from Starter ($10.99/user/mo billed annually)
Portfolios, workload and approvals and proofing on Advanced ($24.99/user/mo billed annually)
Monthly billing available on Starter and Advanced
Cons
Timesheets and budgets are a paid add-on
Universal workload and capacity planning are on Enterprise
Its plans do not list client invoicing
Choose it if you want a simpler, well-known project tool and clients as free guests.
6. monday.com: best for visual boards and automations
monday.com covers projects with boards, Gantt and timeline views and dashboards, and is easier for non-technical staff to set up than Wrike. Seats are sold in buckets starting at 3, and time tracking is on Pro.
Key features
Boards with unlimited items and unlimited free viewers from Basic
Timeline, Gantt and calendar views, guest access and 250 automation actions a month on Standard
Time tracking, private boards and 25,000 automation actions a month on Pro
AI credits by plan: 1,000, 2,000 or 3,000 a month
Pricing
Free for up to 2 seats. Basic $9, Standard $12 and Pro $19 per seat per month billed annually; yearly billing saves up to 18%. Plans start at 3 seats and are sold in buckets, so a team of 6 buys 10 seats. Enterprise is priced by quote. monday.com pricing, checked Oct 14, 2026.
Pros
Boards, dashboards and automations that are quick to set up
Gantt views and guest access from Standard ($12/seat/mo billed annually)
14-day trial of Pro
Cons
Seat buckets: a team of 6 pays for 10 seats
Time tracking is on Pro ($19/seat/mo billed annually) and above
Its work management plans do not list budgeting or client invoicing
Choose it if your team finds Wrike heavy and prefers visual boards it can build itself.
7. Agiled: best for CRM, projects and invoicing for a small team
Disclosure: Agiled is made by ZTABS, the same company that makes AgencyPro. The facts here come from Agiled's own pricing and features pages, the same standard as every other tool.
Agiled is a lighter project tool than Wrike: projects, tasks and time tracking sit next to CRM, proposals, contracts and invoicing. Seats come bundled by plan, and Business includes a branded client portal. Its pricing page does not list Gantt charts.
Key features
CRM with deal pipelines, projects and tasks, time tracking, invoices, estimates and expenses
Proposals and contracts with e-signing, scheduling pages, forms and tickets
Branded client portal, custom domain and custom SMTP included from Business
Seats included by plan: 1, 3, 7 or 15
Pricing
Starter $24, Pro $59, Business $99 and Scale $199 per month billed annually, with 1, 3, 7 and 15 seats. Extra seats are $20/mo on Pro and up. On Starter and Pro the branded portal is a $15/mo add-on (billed annually). Agiled pricing, checked Oct 14, 2026.
Pros
Business ($99/mo billed annually) includes 7 seats, the branded client portal and a custom domain
Invoices, estimates, proposals and contracts in the same app as projects
14-day trial with Business features and no card
Cons
Its pricing page does not list Gantt charts, and it is not built for cross-team portfolio planning
On Starter and Pro the branded portal is a $15/mo add-on (billed annually)
The pricing page lists annual prices only
Choose it if you are a small agency and want CRM, projects and billing together rather than enterprise planning.
What it costs for a small team
Example for an 8-person agency that needs time tracking, at list prices checked Oct 14, 2026. Wrike Business: sold in groups of 5, so 10 x $25 = $250/mo billed annually. ClickUp Core: 8 x $9 = $72/mo billed yearly. Teamwork.com Basics: 8 x $9.99 = $79.92/mo billed annually, or Accelerate with invoicing and budgets at 8 x $24.99 = $199.92/mo. Productive Essential: 8 x $9 = $72/mo billed yearly. Asana Advanced: 8 x $24.99 = $199.92/mo billed annually. monday.com Pro (10-seat bucket): 10 x $19 = $190/mo billed annually. AgencyPro Pro: $79 + 7 x $20 = $219/mo billed monthly, including invoicing and a branded portal. Agiled Business covers 7 seats for $99/mo billed annually, plus $20/mo for an 8th seat.
How to choose a Wrike alternative
Scale of projects
Wrike is built for large, cross-department work. If your projects are smaller and client-led, a lighter tool will be faster to run.
Plan that includes time tracking
Compare the plan where time tracking starts, not the entry price: Wrike Business, ClickUp Core, Teamwork.com Basics, Productive Essential, monday.com Pro and AgencyPro Pro.
Budgets without a sales call
Wrike budgeting is on Pinnacle. Productive Essential and Teamwork.com Accelerate include budgets at a published price.
Client access and billing
Decide between clients as guests in your project tool or a separate branded portal, and check whether invoices come from the same time records.
When to stay with Wrike
You run large, cross-functional projects and use Wrike's dashboards and reporting heavily.
You are on Pinnacle and depend on budgeting, timesheet approvals and advanced resource planning.
Your agency is part of a larger company that standardizes on Wrike.
Notes by agency type
What to weigh first when you replace Wrike, by the kind of work you do.
For marketing agencies
Weigh recurring billing, a place for clients to submit requests and approve content, and a clear view of how much retainer work is left each month. Campaign reporting usually stays in a dedicated analytics tool.
Marketing agencies on retainers usually want budgets and invoicing together: Teamwork.com Accelerate covers both, and Productive covers budgets with invoicing through integrations.
Test how clients leave feedback on files. Pinned comments on images and versioned approvals save more time than any task view. Check whether proofing is on the plan you can afford.
Look for recurring tasks that recreate each month, subscription billing, and a portal where clients see what was delivered. Rank tracking and audits stay in your SEO tools.
Prioritize milestone billing, change-request tracking and time tracking against estimates. If your developers live in GitHub or Jira, check the integration before anything else.
Development teams that depend on Gantt charts and dependencies should look at ClickUp or Teamwork.com. AgencyPro's pricing page does not list them.
Multi-discipline teams need capacity planning across people and a review flow that handles images, video and documents. Budget tracking per project matters once you run fixed-fee work.
Creative teams that left Wrike for simpler review rounds can compare AgencyPro Pro (design and video annotation with versioned approvals) and Asana Advanced (approvals and proofing).
Fast client approvals on press releases and a shared record of what was sent and when. Media databases and monitoring are separate tools in almost every stack.
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
A mix of build projects and ongoing retainers means you need both milestone and recurring billing, plus a ticket or request queue for store fixes after launch.
Start with your client list: export it from Wrike if it offers a CSV export, or build the CSV by hand. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are not imported automatically, so recreate active projects and leave closed ones archived in Wrike. On the Plus plan, AgencyPro's migration service helps with setup. Run both tools side by side until your active projects close.
It depends on why you are leaving. For Gantt charts and time tracking at a lower price, ClickUp. For invoicing from tracked time with budgets and retainers, Teamwork.com. For budgets and resource planning at a published price, Productive. For a branded client portal with invoicing, AgencyPro, which is our product.
Which Wrike plan includes time tracking?
Business, Pinnacle and Apex, according to Wrike's help center. Timesheet approvals are on Pinnacle and Apex only.
Is Wrike good for small agencies?
It can be, but many features small agencies want sit on higher plans. Team allows 2 to 15 users and does not include time tracking, Business needs at least 5 users, and up to 30 seats Wrike is sold in groups of 5.
Is monday.com better than Wrike?
monday.com is easier for non-technical staff to set up; Wrike is stronger for complex, cross-team projects. Both round seats up (monday.com in buckets, Wrike in groups of 5), so check the price at your exact team size.
Does AgencyPro replace Wrike for enterprise teams?
Usually not. AgencyPro is built for agency client delivery: portals, requests, approvals and invoicing. Large enterprise PMOs are better served by Wrike or similar tools.
Can I import my data into AgencyPro?
Partly. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are recreated by hand, and the Plus plan includes a migration service to help with setup.
Sources and date checked
Every price, plan limit and feature on this page comes from the vendor's own website, checked Oct 14, 2026. AgencyPro facts come from the AgencyPro pricing page. Vendors change plans often, so confirm on their site before you buy.
For social media agencies
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
How social media agencies use AgencyPro