AgencyPro: The GoHighLevel Alternative Built for Agencies
GoHighLevel is a custom branding marketing automation platform focused on funnels and CRM, not agency project delivery. AgencyPro replaces GHL and the stack of tools you bolt onto it — client portals, invoicing, retainer tracking, time tracking, CRM — in a single platform built specifically for agencies.
Across every agency vertical we work with, the same GHL pain points keep coming up. These are the top five reasons agencies move to AgencyPro:
GoHighLevel has no task management, Gantt charts, or project timelines — your marketing team tracks deliverables in spreadsheets alongside GHL's marketing automations
Retainer hour tracking is impossible in GHL because it was never designed to monitor how your team spends time across client campaigns
GHL's client portal only shows marketing dashboards and funnels — clients can't see campaign deliverable status, pending approvals, or what your team is working on this month
The platform's overwhelming feature bloat (websites, funnels, email, SMS, reputation, calendars) distracts your team from the core work of managing and delivering marketing campaigns efficiently
GoHighLevel has no concept of design projects, creative briefs, or revision workflows — design teams end up running their actual work in Trello or spreadsheets alongside GHL
AgencyPro vs GoHighLevel: Quick Feature Comparison
Here's a side-by-side of the 15 most decision-relevant features for agencies evaluating AgencyPro against GoHighLevel.
Feature
AgencyPro
GoHighLevel
Built specifically for agencies
Yes — purpose-built for agency workflows
No — GHL is a general-purpose tool
Native client portal with custom branding
Yes — included on all plans
No or limited — requires add-on or 3rd-party tool
Built-in invoicing & payments
Yes — invoices, retainers, Stripe payments
Not included — requires QuickBooks/FreshBooks alongside GHL
Retainer hour tracking
Native — real-time utilization dashboards
Not supported — requires spreadsheets or Harvest
Native time tracking
Yes — connected to projects, tasks & billing
Limited or via paid integration
CRM & sales pipeline
Included — leads, deals, proposal-to-project
Not included — separate HubSpot/Pipedrive seat
Proposals & e-signatures
Included — proposal templates with sign-off
Not in GHL — requires PandaDoc/Proposify
Client deliverable approvals
Structured approval workflows with audit trail
Email-based or unstructured comments
Project profitability reporting
Real-time margin per project & client
Task velocity metrics, not financial
Capacity & resource planning
Included — team utilization across clients
Premium-tier or missing in GHL
Recurring/retainer billing
Automated monthly invoices with utilization
Manual — done in accounting software
Custom branding for client portal
Logo, colors, custom domain included
Not available or top-tier only
Per-client workspaces
Yes — isolated, branded per client
Generic workspaces, not client-isolated
Pricing model
Flat plan — unlimited clients & contractors
Per-seat — costs balloon as team grows
All-in-one (replaces 4-5 SaaS tools)
Yes — PM + portal + billing + CRM + time
Single-purpose — requires a stack to operate
Why Agencies Switch From GoHighLevel to AgencyPro
Real Campaign Project Management
GoHighLevel can send emails and build funnels, but it can't manage the actual campaign work your team delivers. AgencyPro organizes work by client and campaign — SEO, PPC, content, social — with task assignments, deadlines, dependencies, and progress tracking. Your account managers finally see every deliverable across every client in one dashboard instead of hunting through spreadsheets.
Retainer Tracking That Actually Works
Marketing agencies live on retainers, but GHL has no concept of retainer hours, monthly allocations, or utilization tracking. AgencyPro lets you define retainer terms per client, track team hours against those allocations in real-time, and alert account managers when clients are approaching their monthly limits. Stop guessing which clients are being overserviced and which are underutilized.
Client Portals for Service Delivery
GHL's client-facing features are marketing dashboards — funnel stats, email metrics, reputation scores. But your clients also want to know what your team delivered this month, what's in progress, and what needs their approval. AgencyPro's branded client portal shows deliverable status, pending content approvals, retainer usage, and project timelines alongside clear communication channels.
Integrated Billing Without the Bloat
GHL charges for dozens of features most marketing agencies don't use — website builders, membership areas, course platforms. AgencyPro focuses on what agencies actually need: project management, time tracking, client portals, and invoicing. Generate invoices from tracked retainer hours or completed deliverables without paying for a bloated all-in-one marketing suite.
Creative Project Structure
Design agencies need projects organized by phase — brief, concepting, design, revisions, production, delivery. AgencyPro provides this structure natively with templates for logo projects, brand identities, packaging, web design, and more. Each phase has tasks, assignments, deadlines, and client approval gates that keep creative work moving forward predictably.
GoHighLevel Alternative by Agency Type
GHL struggles differ by agency type. Jump to your industry below to see the specific GHL limitations agencies in your vertical run into and how AgencyPro solves them.
For Marketing Agencies
GoHighLevel gives marketing agencies funnels, email automation, and CRM — but zero project management for actually delivering client work. When your team is juggling SEO audits, content calendars, PPC campaigns, and social media schedules across 20+ retainer clients, GHL offers nothing to track tasks, manage deadlines, or coordinate your team. AgencyPro replaces the chaos with campaign-centric project management, retainer billing, and client portals built for marketing agency service delivery.
Where GHL Falls Short
GoHighLevel has no task management, Gantt charts, or project timelines — your marketing team tracks deliverables in spreadsheets alongside GHL's marketing automations
Retainer hour tracking is impossible in GHL because it was never designed to monitor how your team spends time across client campaigns
GHL's client portal only shows marketing dashboards and funnels — clients can't see campaign deliverable status, pending approvals, or what your team is working on this month
How AgencyPro Solves It
Real Campaign Project Management
GoHighLevel can send emails and build funnels, but it can't manage the actual campaign work your team delivers. AgencyPro organizes work by client and campaign — SEO, PPC, content, social — with task assignments, deadlines, dependencies, and progress tracking. Your account managers finally see every deliverable across every client in one dashboard instead of hunting through spreadsheets.
Retainer Tracking That Actually Works
Marketing agencies live on retainers, but GHL has no concept of retainer hours, monthly allocations, or utilization tracking. AgencyPro lets you define retainer terms per client, track team hours against those allocations in real-time, and alert account managers when clients are approaching their monthly limits. Stop guessing which clients are being overserviced and which are underutilized.
Key Features for Marketing Teams
Multi-Campaign Workspaces.Organize SEO, PPC, content, email, and social campaigns per client in structured workspaces with custom statuses, task templates, and workflow automations.
Retainer Hour Tracking.Track billable hours against monthly retainer allocations with visual burndown charts, utilization dashboards, and automatic alerts when clients approach their limits.
Client Content Approvals.Route blog drafts, ad creatives, social posts, and email campaigns to clients for review and formal approval before publishing — all within their branded portal.
GoHighLevel was built for lead generation and marketing automation — it has zero features for managing design projects, creative reviews, or revision workflows. If your design agency adopted GHL hoping for an all-in-one platform, you've likely discovered it can't track design briefs, manage revision rounds, or coordinate your creative team's workload. AgencyPro replaces the gap with purpose-built creative project management, visual proofing, and integrated billing.
Where GHL Falls Short
GoHighLevel has no concept of design projects, creative briefs, or revision workflows — design teams end up running their actual work in Trello or spreadsheets alongside GHL
Client review and approval of logos, brand concepts, and website mockups is impossible within GHL because it was built for marketing funnels, not creative asset delivery
GHL's CRM and pipeline features track leads, not design project phases like concepting, design, revisions, and final delivery with proper handoffs and deadlines
How AgencyPro Solves It
Creative Project Structure
Design agencies need projects organized by phase — brief, concepting, design, revisions, production, delivery. AgencyPro provides this structure natively with templates for logo projects, brand identities, packaging, web design, and more. Each phase has tasks, assignments, deadlines, and client approval gates that keep creative work moving forward predictably.
Visual Proofing & Client Approvals
GoHighLevel can't show a client a logo concept and collect structured feedback. AgencyPro lets you upload design files, share them with clients in a branded portal, collect comments on specific designs, and get formal approval before moving to the next phase. No more email chains with "attached v5_final_REVISED.pdf" because all feedback lives in one place.
Key Features for Design Teams
Design Brief Management.Create structured creative briefs with brand guidelines, reference materials, target audience, and deliverable specifications that clients submit and approve before work begins.
Revision Tracking.Track revision rounds per deliverable against contractual limits. Log revision time separately from original design work and automatically flag when included revisions are exhausted.
File Version Control.Upload multiple design file versions with clear numbering. Clients always see the latest version in their portal while your team can reference any previous iteration.
GoHighLevel markets itself to SEO agencies with its custom branding reputation management and local SEO tools, but it completely ignores the operational reality of running an SEO agency. You can't track recurring monthly deliverables, manage content production workflows, monitor retainer utilization, or coordinate link building across 30+ clients in GHL. AgencyPro provides the recurring workflow management, retainer tracking, and deliverable-based client reporting that SEO agencies actually need to scale.
Where GHL Falls Short
GoHighLevel tracks reputation reviews and local citations but has no way to manage recurring SEO deliverables like monthly audits, content production, and link building across dozens of retainer clients
GHL's pipeline feature tracks leads through your sales process, not SEO deliverables through production stages — your team still needs spreadsheets to know what's due this month for each client
Retainer hour tracking doesn't exist in GHL, so SEO agencies can't monitor which clients are overserviced, which are underutilized, or whether the team is at capacity
How AgencyPro Solves It
Recurring SEO Workflow Management
SEO work is inherently recurring — monthly audits, weekly content, ongoing link building, quarterly reporting. GHL has no concept of recurring tasks or deliverable schedules. AgencyPro lets you create recurring monthly task sets per client that auto-generate with the right assignments and deadlines. Nothing falls through the cracks on month six of a twelve-month retainer.
Retainer Utilization Dashboards
GoHighLevel can't tell you which SEO clients are consuming more hours than their retainer covers. AgencyPro tracks every hour your team logs against retainer allocations in real-time. Visual dashboards show burn rates, utilization percentages, and margin alerts across your entire client roster so you can proactively adjust scope or pricing before profitability erodes.
Key Features for SEO Teams
Monthly Task Automation.Create recurring task sets per SEO client that auto-generate each month with pre-assigned team members, deadlines, and checklists for audits, content, and link building.
Content Production Workflow.Manage blog posts, landing pages, and on-page content through draft-review-approve-publish stages with client approval gates before anything goes live.
Retainer Utilization Tracking.Define monthly retainer hours per client, track time in real-time, and see visual burndown charts showing remaining allocation. Alerts fire when clients approach their limits.
GoHighLevel includes a website and funnel builder, but that's a client deliverable tool — not a project management system for running a web development agency. GHL can't track development sprints, manage client approvals on wireframes and staging sites, handle milestone-based billing, or coordinate your developers' workload across projects. AgencyPro provides the phased project management, change request workflows, and development team coordination that web agencies require.
Where GHL Falls Short
GoHighLevel's website builder is a deliverable tool, not a project management platform — it can't track the 50+ tasks involved in building a custom website from discovery through launch
Client feedback on wireframes, mockups, and staging sites happens entirely outside GHL through scattered email threads, Loom recordings, and Slack messages
Milestone-based billing (30% deposit, 30% on design approval, 40% on launch) requires manual tracking in spreadsheets because GHL's payment system is designed for product/subscription sales
How AgencyPro Solves It
Phased Development Project Structure
Web projects follow a clear lifecycle — discovery, wireframing, design, development, QA, launch. GoHighLevel has no way to represent this. AgencyPro structures every web project with proper phases, milestones, task dependencies, and client approval gates. Your team knows exactly what phase each project is in and what needs to happen next.
Client Staging Review & Approvals
When a client needs to review wireframes or a staging site, GHL forces you into email threads. AgencyPro lets you share staging URLs, design mockups, and wireframes directly with clients for structured review and formal approval. Every sign-off is timestamped, protecting your agency from "I never approved that" disputes.
Key Features for Web Dev Teams
Phased Project Templates.Pre-built templates for brochure sites, e-commerce builds, web applications, and WordPress projects with appropriate phases, milestones, and task dependencies per project type.
Client Approval Gates.Require formal client sign-off at critical checkpoints — wireframe approval, design approval, staging approval — before your team advances to the next development phase.
Change Request Management.When clients request out-of-scope changes, create formal change orders with time and cost estimates, get client approval, and adjust the project budget and timeline automatically.
GoHighLevel is a marketing automation platform that has nothing to offer creative agencies delivering branding, advertising campaigns, video, and design work. GHL can't manage creative briefs, coordinate multi-discipline teams, handle revision workflows, or track project profitability across your creative portfolio. If you're a creative agency paying for GHL, you're funding funnel builders and SMS tools while still lacking the project management backbone your agency runs on. AgencyPro was purpose-built for creative service delivery.
Where GHL Falls Short
GoHighLevel has no creative brief intake, mood board management, or brand guideline storage — your creative team starts every project hunting through emails and shared drives for direction
Multi-discipline creative projects (copywriting, design, photography, video) require coordination GHL can't provide because it has no task management, team assignments, or deadline tracking
Creative review cycles where clients provide feedback on concepts, designs, and final deliverables happen entirely outside GHL through disjointed email chains and PDF markup tools
How AgencyPro Solves It
Creative Brief & Intake Management
Every great creative project starts with a solid brief. AgencyPro structures creative briefs with brand guidelines, reference materials, audience profiles, and deliverable specifications. Clients submit briefs through their portal, and completed briefs automatically trigger project creation with the right phases, team assignments, and milestones. GHL's form builders can collect leads — they can't structure creative work.
Multi-Discipline Team Coordination
Creative agencies juggle copywriters, designers, photographers, video editors, and art directors across overlapping projects. AgencyPro's capacity planning shows availability across all creative disciplines so you assign work based on actual bandwidth. GHL has no concept of team workload, skill-based assignment, or resource utilization for service delivery teams.
Key Features for Creative Teams
Creative Brief Templates.Structured templates for branding, advertising campaigns, video production, packaging, and print projects ensuring complete information before creative work begins.
Multi-Channel Asset Delivery.Organize and deliver creative assets across channels — social, print, web, video — with proper file specifications and client download access through their branded portal.
Revision Round Tracking.Track revision rounds per deliverable against contractual limits. Alert teams and clients when limits are reached and automatically create billable entries for extra rounds.
GoHighLevel is a marketing automation platform — it has no understanding of consulting engagements, advisory retainers, or professional services delivery. Your consulting firm needs to manage client engagements from scoping through implementation, track billable hours against retainers, and share deliverables like strategy decks and audit reports through a professional portal. GHL offers none of this. AgencyPro provides engagement-centric management, native retainer billing, and client portals that match how consulting firms operate.
Where GHL Falls Short
GoHighLevel's pipeline tracks leads through a sales funnel, not consulting engagements through discovery-strategy-implementation-advisory phases with proper milestones and deliverable gates
Sharing strategy documents, audit findings, and implementation plans with consulting clients requires email attachments because GHL's client portal only shows marketing dashboards
Tracking senior consultant and analyst billable hours against different retainer agreements is impossible in GHL — it has no time tracking, utilization metrics, or retainer management
How AgencyPro Solves It
Engagement-Centric Structure
Consulting work follows a clear trajectory: scoping, discovery, strategy, implementation, and ongoing advisory. GHL flattens this into a sales pipeline that ends when a deal is "won." AgencyPro structures each engagement with proper phases, deliverable milestones, and client approval gates. Your engagement managers see exactly where every client relationship stands.
Professional Client Portals
Consulting clients expect a polished, professional experience — not a marketing dashboard. AgencyPro gives each client a branded portal where they access strategy decks, review recommendations, track engagement progress, and communicate with your team. It's the professional services experience your clients expect, delivered through technology instead of email attachments and calendar invites.
Key Features for Consulting Teams
Engagement Management.Structure client engagements with phases, deliverables, and milestones. Track progress across discovery, strategy, implementation, and advisory stages with clear timelines.
Retainer Billing.Define retainer agreements by hours or deliverables, track utilization in real-time, and auto-generate monthly invoices with detailed breakdowns of consultant time and deliverables.
Client Deliverable Portal.Branded dashboards where clients access strategy documents, review recommendations, approve deliverables, track engagement progress, and communicate securely with your team.
GoHighLevel's email automation and reputation management features overlap slightly with PR work, which is why some PR agencies adopted it. But GHL can't manage media outreach campaigns, track press deliverables, coordinate PR teams across concurrent client engagements, or provide clients with campaign progress dashboards. Your PR agency needs real campaign management, content approval workflows for press materials, and retainer billing tied to actual media relations work — all of which AgencyPro provides.
Where GHL Falls Short
GoHighLevel's email tools send marketing blasts, not targeted media pitches — and there's no way to track outreach status, follow-ups, or placement results within the platform
PR campaign deliverables (press releases, media kits, bylined articles, event plans) can't be managed as structured projects in GHL because it has no task management or deadline tracking
Client reporting in GHL shows reputation scores and review counts, not the campaign-level visibility PR clients need: pitches sent, coverage secured, events coordinated, and retainer hours used
How AgencyPro Solves It
PR Campaign Structure
Organize PR work by client and campaign type — media outreach, press events, crisis communications, thought leadership, product launches. Each campaign has its own deliverable schedule, task assignments, and milestones. GHL can automate email sequences, but it can't structure or track the complex, multi-touch PR campaigns your team executes.
Press Material Approval Workflows
Route press releases, media statements, bylined articles, and talking points to clients for review and formal approval before distribution. Clients access materials through their branded portal, leave feedback, and approve with clear timestamps. GHL has no content approval workflow — press materials get approved through risky email chains.
Key Features for PR Teams
PR Campaign Management.Organize campaigns by client with structured workflows for media outreach, content production, event coordination, and crisis response. Track deliverables and deadlines across all active campaigns.
Content Approval Workflows.Route press releases, statements, and media materials to clients for structured review and formal approval. Every approval is timestamped and logged for compliance and audit trail purposes.
Client Campaign Portal.Branded dashboards where clients view campaign progress, pending approvals, completed deliverables, and retainer utilization without seeing your internal team workflows.
GoHighLevel has absolutely nothing for video production agencies. No phased project management for pre-production through post-production. No client review workflows for rough cuts and edits. No milestone billing tied to production phases. No crew scheduling or resource coordination. If your video agency is using GHL, you're paying for funnels and SMS marketing while running your actual production work in spreadsheets, email chains, and Frame.io. AgencyPro consolidates production management, client review, and billing into one platform.
Where GHL Falls Short
GoHighLevel has zero production management features — your pre-production planning, shoot scheduling, and post-production timelines live in spreadsheets and Google Docs outside the platform
Client review of rough cuts, color grades, and final edits happens through email, Vimeo links, or Frame.io because GHL has no creative review or approval workflow whatsoever
Milestone billing for video projects (deposit, shoot wrap, rough cut approval, final delivery) requires manual invoicing since GHL's payment system is designed for product and subscription sales
How AgencyPro Solves It
Production Phase Management
Structure every video project with proper pre-production, production, and post-production phases. Each phase has its own tasks, crew assignments, milestones, and client approval gates. Phase gates ensure scripts are approved before shoots begin and rough cuts are signed off before color grading starts — preventing costly production rework that GHL can't even track.
Integrated Client Review
Share video deliverables with clients for structured feedback and formal approval through their branded portal. Clients access rough cuts, review edits, leave timestamped comments, and approve each production stage. GHL can send an automated email — it can't manage the iterative creative review process that defines video production.
Key Features for Video Teams
Video Project Templates.Pre-built project structures for commercials, branded content, corporate video, documentaries, and social content with phase-appropriate milestones and review checkpoints.
Client Review Workflow.Share rough cuts, edited versions, and final deliverables for client feedback and formal approval. Track revision rounds and ensure sign-off at each stage before post-production advances.
Milestone Billing.Define custom payment schedules per production tied to project phases. Auto-generate invoices when milestones complete. Track payment status alongside production progress.
GoHighLevel includes social media posting tools, but managing a social media agency is far more than scheduling posts. You need to coordinate content production across writers, designers, and videographers for 20+ clients, route content for client approval before publishing, track retainer hours across content creation and community management, and bill clients accurately each month. GHL's social posting feature is one small piece — AgencyPro handles the entire agency operation around it.
Where GHL Falls Short
GHL's social media scheduler posts content, but it can't manage the production workflow behind that content — copywriting, design, video editing, and client approval all happen in separate tools
Client approval for social content requires sending posts via email or Slack because GHL's social tool publishes directly without structured client review and sign-off workflows
Tracking retainer hours across content creation, community management, paid social, analytics reporting, and strategy for 15+ clients is impossible in a platform with no time tracking
How AgencyPro Solves It
Content Production Workflows
Social media agencies don't just post content — they produce it through research, copywriting, design, video editing, and client approval stages. AgencyPro manages this entire production pipeline per client with task assignments, deadlines, and status tracking. GHL can schedule a finished post, but it can't coordinate the five people and three rounds of review that created it.
Client Content Approval
Route social posts, ad creatives, and campaign content to clients for review before anything goes live. Clients see content previews in their branded portal, leave feedback or change requests, and formally approve with one click. GHL's social scheduler either posts directly or requires email-based approval chains that slow everything down.
Key Features for Social Teams
Content Production Calendar.Plan and track content production with task assignments, platform-specific workflows, and status tracking from ideation through client approval to publishing for each client.
Client Approval Workflow.Share post concepts, ad creatives, and campaign content with clients for structured review. Clients approve, request edits, or provide feedback through their branded portal.
Retainer Tracking.Track hours against monthly retainers across content creation, community management, paid social, and reporting. Visual dashboards show utilization per client and per service area.
GoHighLevel offers funnel builders and marketing automation that overlap with some e-commerce marketing, but it can't manage the dual reality of e-commerce agency work: phased store build projects with milestone billing and ongoing optimization retainers with recurring monthly deliverables. GHL doesn't track development phases, manage client approval on store designs, coordinate your team across Shopify and WooCommerce builds, or bill differently for project work versus monthly CRO retainers. AgencyPro handles both sides of your e-commerce agency natively.
Where GHL Falls Short
GoHighLevel's funnel builder competes with your Shopify and WooCommerce expertise instead of helping you manage the 50+ task process of building a client's e-commerce store from discovery through launch
E-commerce clients investing $15K-$50K in a store build want to see project progress, approve designs, and review staging — GHL's client portal only shows marketing metrics, not build status
Managing milestone billing for store builds (deposit, design approval, dev complete, launch) alongside monthly retainer billing for CRO clients requires separate tools because GHL handles neither
How AgencyPro Solves It
E-commerce Store Build Management
Structure Shopify, WooCommerce, and custom e-commerce builds with proper phases — discovery, UX design, development, content migration, QA, and launch. Each phase has milestones, dependencies, and client approval gates. GHL's funnel builder creates simple landing pages, not the project management infrastructure needed to deliver complex e-commerce builds on time and on budget.
Client Project Portals
Every e-commerce client gets a branded dashboard showing their project timeline, current phase, upcoming milestones, and pending actions like design approvals or content submissions. For retainer clients, the portal shows optimization work in progress and monthly deliverable status. GHL shows funnel analytics — not the project visibility e-commerce clients paying premium rates expect.
Key Features for E-commerce Teams
Store Build Templates.Phased project structures for Shopify, WooCommerce, BigCommerce, and custom e-commerce builds with platform-appropriate milestones, task dependencies, and client approval gates.
Client Approval Gates.Require formal client sign-off on wireframes, design mockups, staging site review, and content before proceeding to the next build phase. Approval records support milestone billing.
Retainer Management.Track monthly CRO, SEO, and maintenance retainers with hour or deliverable quotas. Monitor ongoing optimization work alongside active build projects for the same client.
Most agencies are fully operational on AgencyPro within a week. Here's what migration looks like, step by step:
1
Export your data from GoHighLevel
Export projects, tasks, clients, and contacts from GHL as CSV. Your existingGHL workspace stays intact — migration is additive, not destructive.
2
Import into AgencyPro
Use AgencyPro's guided CSV import to map your GHL clients, projects, and tasks into structured agency workspaces. Our onboarding team can do the import for you on paid plans.
3
Configure client portals & branding
Set up your branded client portal with your logo, colors, and custom domain. Decide which clients get portal access and what they can see — deliverables, invoices, retainer usage, communications.
4
Set up billing & retainers
Move recurring retainer billing into AgencyPro so you can stop reconcilingGHL hours with QuickBooks invoices. Connect Stripe for payments, define retainer terms, and let invoices generate automatically.
5
Run both tools in parallel for a week
Don't cancel GHL on day one. Run both in parallel for 5-7 days to verify everything migrated correctly. Then sunset GHL and the 3-4 bolt-on tools you no longer need.
“GoHighLevel is great for the lead gen and funnel side but bad at running an actual marketing agency operationally. AgencyPro handles delivery — projects, retainers, billing — which is the half GHL never really did for us.”
— Representative customer scenario, verified on Trustpilot
Everything GoHighLevel Doesn't Include — And AgencyPro Does
GHL solves a slice of the agency operations problem. AgencyPro covers the full lifecycle — from lead to proposal to project to invoice to retainer to renewal.
Multi-Campaign Workspaces
Organize SEO, PPC, content, email, and social campaigns per client in structured workspaces with custom statuses, task templates, and workflow automations.
Retainer Hour Tracking
Track billable hours against monthly retainer allocations with visual burndown charts, utilization dashboards, and automatic alerts when clients approach their limits.
Client Content Approvals
Route blog drafts, ad creatives, social posts, and email campaigns to clients for review and formal approval before publishing — all within their branded portal.
Team Capacity Planning
See which strategists, content writers, and designers have bandwidth across all active client campaigns. Assign work based on real availability instead of guesswork.
Campaign Performance Dashboard
Track retainer utilization, project profitability, team workload, and revenue per client in real-time dashboards designed for marketing agency owners and account directors.
Integrated Invoicing
Convert tracked retainer hours and completed deliverables into professional invoices. Handle monthly retainers, project-based billing, and additional service fees in one system.
Design Brief Management
Create structured creative briefs with brand guidelines, reference materials, target audience, and deliverable specifications that clients submit and approve before work begins.
Revision Tracking
Track revision rounds per deliverable against contractual limits. Log revision time separately from original design work and automatically flag when included revisions are exhausted.
File Version Control
Upload multiple design file versions with clear numbering. Clients always see the latest version in their portal while your team can reference any previous iteration.
Custom Branding Client Portal
Brand every client touchpoint with your design agency's identity — logo, colors, custom domain. Clients interact with your brand, reinforcing the premium experience you deliver.
AgencyPro vs GoHighLevel: Pricing Comparison
GHL typically uses per-seat pricing that scales with your team and requires paid bolt-on tools for invoicing, time tracking, and client portals. AgencyPro is a flat plan with unlimited clients and contractors, billed per agency seat — not per client.
Cost Category
AgencyPro
GoHighLevel Stack
Project management
Included
GoHighLevel per-seat
Time tracking
Included — native
Harvest / Toggl ~$10-15/user/mo
Invoicing & payments
Included — Stripe-connected
QuickBooks/FreshBooks ~$30-60/mo
Client portal
Included — custom branding
SuiteDash/Copilot ~$30-50/mo
CRM & pipeline
Included
HubSpot/Pipedrive ~$15-50/user/mo
Proposals & e-sign
Included
PandaDoc/Proposify ~$19-49/mo
Total monthly cost (8-person agency)
From $99/mo flat
$400-700+/mo across 5 tools
Pricing estimates based on published list prices for tools commonly paired with GoHighLevel. See full AgencyPro pricing for details.
Frequently Asked Questions
Can I still use GoHighLevel for marketing automation alongside AgencyPro?
Yes, Many marketing agencies use GHL or similar tools for client-facing marketing automation (funnels, email sequences, CRM) while running their agency operations — project management, team coordination, billing — in AgencyPro. The two serve different purposes: GHL is a marketing delivery tool, AgencyPro is your agency management platform.
How does AgencyPro handle marketing campaign tracking differently than GHL?
GoHighLevel tracks marketing metrics like email open rates and funnel conversions. AgencyPro tracks the work your team does to produce those results — task assignments, deliverable deadlines, content approvals, hours spent per campaign. It answers "what did we deliver this month and how profitable was it?" rather than "how did the email perform?"
Does AgencyPro replace all the tools GoHighLevel provides?
AgencyPro replaces GHL for agency operations — project management, client communication, time tracking, and billing. It does not replace GHL's marketing-specific features like funnel builders, email/SMS automation, or reputation management. Most agencies that switch use AgencyPro for running the business and keep specialized marketing tools for campaign execution.
Is AgencyPro more affordable than GoHighLevel for marketing agencies?
GHL's Agency Unlimited plan runs $497/month and includes many features marketing agencies never use. AgencyPro focuses on agency operations at a lower price point while delivering superior project management, billing, and client portal capabilities. You also eliminate the need for separate project management, time tracking, and invoicing tools that GHL doesn't provide.
Why would a design agency be using GoHighLevel in the first place?
Many design agencies adopted GHL for its CRM and marketing automation features to generate their own leads. But GHL becomes the default "platform" even though it can't manage design work. Agencies end up juggling GHL for sales, Trello or Asana for projects, and QuickBooks for billing. AgencyPro consolidates the project management, client management, and billing into one tool designed for creative agencies.
Can design teams collaborate on projects in AgencyPro?
Yes. AgencyPro supports team task assignments, internal comments, file sharing with version control, and handoffs between designers, art directors, and project managers. Your creative team collaborates within project workspaces while clients only see their branded portal with deliverables ready for review.
Does AgencyPro handle different types of design projects?
AgencyPro supports custom project templates for any design work — logo design, brand identity, packaging, website design, print collateral, social media assets. Each template has unique phases, milestones, and revision workflows tailored to that project type. Spin up new projects in seconds with the right structure already in place.
How does client feedback work compared to GoHighLevel?
GoHighLevel has no creative review capability whatsoever. AgencyPro lets clients access a branded portal where they review uploaded designs, leave specific feedback, request revisions, and formally approve deliverables. Every comment and approval is timestamped, creating an audit trail that protects your agency from scope disputes.
Can I use GHL's SEO tools alongside AgencyPro?
Yes. If you use GoHighLevel for client-facing reputation management, review generation, or local citation tracking, you can continue doing so. AgencyPro handles the operational side — managing your team's work, tracking retainer hours, coordinating deliverables, and billing clients. The two tools serve different layers of your SEO agency.
How does AgencyPro handle recurring monthly SEO work?
AgencyPro supports recurring task creation where monthly, bi-weekly, or weekly tasks auto-regenerate with pre-set assignments and deadlines. This is built for SEO agencies that deliver the same categories of work each month — technical monitoring, content production, link outreach, and reporting — across dozens of retainer clients.
Replace GoHighLevel With One Platform Built for Agencies
Agencies switch from GoHighLevel to AgencyPro to consolidate project management, client portals, retainer billing, and time tracking into one platform — at a lower total cost than the stack GHL requires.