Teamwork.com is a project management platform built for client work. Time logging and Gantt, board and table views are on every plan, including Free, and client users join projects at no extra cost on paid plans. Accelerate adds invoicing from logged time, budgets, retainers, workload planning and intake forms.
Because it already fits agency work, most teams leave over plan gates and minimums rather than missing features. The seven tools below cover the usual reasons: deeper agency financials, a branded client portal instead of client users, or a cheaper general project tool.
Billing features sit on Accelerate. Invoicing, budgets and retainers need Accelerate at $24.99 per user per month billed annually, with a 5-user minimum. Basics ($9.99 per user) has a 3-user minimum.
Quotes and profitability cost more. Quotes, revenue, cost and profitability insights, and tentative resource planning are on Optimize, which is priced by quote.
Client users have limits. Client users are free on Basics and above, but each can join at most five active projects. Clients with more running work than that need a different setup.
How we compared: on published features and pricing from each vendor's own site, checked Oct 14, 2026. We did not run hands-on tests or use ratings. AgencyPro is our product, so it is listed first, with its limits. Agiled is made by ZTABS, the company behind AgencyPro.
A direct replacement covers the main job agencies use Teamwork.com for. A partial replacement covers part of it, so you keep or add another tool for the rest. Prices are US list prices from each vendor's pricing page; confirm before you buy.
1. AgencyPro: best for agencies that want a branded client portal, requests and invoicing without a user minimum
AgencyPro is a client portal, project and billing tool for agencies. Against Teamwork.com, it gives clients a branded portal instead of user accounts in your project plan, and work runs as projects and client requests on Kanban and list views. Invoicing is on every plan; time tracking, proposals and capacity management need Pro. Its pricing page does not list Gantt charts, task dependencies or budgets, so it is a partial replacement if you plan complex projects on a timeline.
Key features
Branded client portal with custom domain, messaging, file storage and client onboarding (Basic)
Projects and client requests on Kanban and list views, with unlimited clients on every plan
Invoicing with Stripe (cards, ACH, wallets) or PayPal from Basic
Time tracking, hourly and credit-based services, tickets, SLA tracking and capacity management (Pro)
Quotes, proposals and contracts with e-signatures, plus design and video proofing (Pro)
Team performance and profitability reports, API, webhooks and Zapier (Plus)
Pricing
Basic $39/mo, Pro $79/mo and Plus $149/mo billed monthly ($32.50, $65.83 and $124.17 per month billed annually). Each plan includes 1 seat; extra seats are $15 (Basic), $20 (Pro) or $30 (Plus) per month. Enterprise is priced by quote. AgencyPro pricing, checked Oct 14, 2026.
Pros
No user minimum: every plan includes 1 seat and you add seats one at a time
Invoicing on Basic ($39/mo), where Teamwork.com needs Accelerate
Clients use a portal branded as your agency, with requests, approvals and invoices in one place
Cons
Gantt charts, task dependencies and project budgets are not listed on its pricing page
Time tracking, proposals and capacity management need Pro ($79/mo); profitability reports need Plus ($149/mo)
Each extra seat costs $15 (Basic), $20 (Pro) or $30 (Plus) per month
The CSV importer brings in clients and services only; projects, tasks and history are set up by hand
Choose it if you want clients in a branded portal rather than in your project plan, and your work runs as requests and retainers more than timeline-driven projects.
2. Productive: best for agencies that run on budgets, retainers and resource planning
Productive is agency management software built around budgets, resource planning and profitability. It covers what agencies use Teamwork.com Accelerate for, including time tracking, budgets, invoices and a deals pipeline from Essential, and adds Gantt, task dependencies, retainer management and accounting integrations on Professional. Every plan needs at least 3 seats.
Key features
Budgets, resource planning, project and task management, time tracking, expenses and invoices from Essential
Deals pipeline with probabilities, proposal PDFs and conversion of won deals into projects
Professional adds Gantt and task dependencies, retainer management and invoicing, client access to budgets, and Xero and QuickBooks Online integrations
Ultimate adds revenue forecasting, overhead cost, a scenario builder and a HubSpot integration
Pricing
Essential $10 and Professional $25 per user per month billed yearly ($12 and $29 billed monthly). Ultimate is priced on a call. Every plan needs at least 3 seats. Productive pricing, checked Oct 14, 2026.
Pros
Invoices and budgets on Essential ($10 per user billed yearly), the entry plan
Resource planning and utilization reports on every plan
Retainer management, client access to budgets and accounting integrations on Professional
Cons
Every plan needs at least 3 seats, and there is no free plan
Gantt charts and task dependencies need Professional ($25 per user billed yearly)
Revenue forecasting and overhead cost are on Ultimate, priced by quote
Choose it if you use Teamwork.com mainly for budgets and retainers and want deeper financials and resource planning in the same tool.
3. Scoro: best for mid-sized firms that want quotes, resourcing and financials in one PSA
Scoro is a professional services platform that ties quotes, budgets, time, resourcing and invoicing to the same project record. It covers Teamwork.com's project and billing work and goes further on financials. It is sized for mid-sized firms, with a 5-user minimum and a per-user price that depends on the apps you combine.
Key features
Projects, tasks and resource planning
Quotes, budgets, time tracking and invoicing on the same project record
Core, Growth, Performance and Enterprise tiers
Pricing
Per user per month, from about €15 (about $17) depending on the apps you combine, with Core, Growth, Performance and Enterprise tiers. Every combination needs at least 5 users. Scoro pricing, checked Oct 14, 2026.
Pros
Quotes, time and invoicing in one system, where Teamwork.com puts quotes on Optimize
Built for the financial side of a services business
14-day trial
Cons
Every combination needs at least 5 user seats
The per-user price depends on which apps you combine, so get a quote at your headcount
Sized for mid-sized firms rather than small studios
Choose it if you have 10 or more people and want quoting, resourcing and invoicing in one PSA.
4. Agiled: best for small teams that want CRM, projects and invoicing with seats included
Disclosure: Agiled is made by ZTABS, the same company that makes AgencyPro. The facts here come from Agiled's own pricing and features pages, the same standard as every other tool.
Agiled is a business management app that combines CRM and deal pipelines, projects and tasks, time tracking, invoices, proposals and contracts. Seats come bundled by plan (3 on Pro, 7 on Business) instead of a per-user minimum. It is a lighter project tool than Teamwork.com, and its pricing page does not list budgets or retainer tracking.
Key features
CRM with deal pipelines, projects and tasks, time tracking, invoices, estimates and expenses
Proposals and contracts with e-signing, scheduling pages, forms and tickets
Branded client portal, custom domain and custom SMTP included from Business
Seats included by plan: 1, 3, 7 or 15
Pricing
Starter $24, Pro $59, Business $99 and Scale $199 per month billed annually, with 1, 3, 7 and 15 seats. Extra seats are $20/mo on Pro and up. On Starter and Pro the branded portal is a $15/mo add-on (billed annually). Agiled pricing, checked Oct 14, 2026.
Pros
Pro ($59/mo billed annually) includes 3 seats; Business ($99/mo) includes 7
Invoices, estimates, proposals and contracts next to projects and CRM
Business adds the branded client portal, custom domain and QuickBooks and Xero sync
Cons
Budgets and retainer tracking are not listed on its pricing page
Starter caps you at 500 contacts, 10 projects and 100 invoices
On Starter and Pro the branded portal is a $15/mo add-on (billed annually)
Choose it if you are a team of 3 to 7 and want CRM, projects and invoicing in one app more than deep project planning.
Partial replacement
5. ClickUp: best for a cheaper, highly configurable project tool with time tracking
ClickUp is a general work management tool with tasks, docs, forms, Gantt charts and dependencies. It covers Teamwork.com's project side at a lower per-user price and includes native time tracking on paid plans, but it does not invoice clients, so billing moves to another tool.
Key features
Tasks, docs, whiteboards, forms and many views, including Gantt charts and dependencies
Native time tracking on paid plans; timesheets on Business
Unlimited read-only guests on paid plans, plus a limited number of guest seats
Custom branding on Enterprise
Pricing
Free Forever plan. The main price table showed Unlimited at $7 and Business at $12 per user per month billed yearly ($10 and $19 monthly); a newer table on the same page lists Core at $9 and Business at $17 billed yearly. Enterprise is priced by quote. ClickUp pricing, checked Oct 14, 2026.
Pros
Free Forever plan with unlimited members
Lower per-user price than Teamwork.com Accelerate
Dependencies on every plan
Cons
No client invoicing on any plan
Guests who can edit use a limited pool of guest seats
The pricing page showed two different price tables when we checked, so confirm the current plan names and prices
Choose it if you need a flexible internal project tool and already invoice from accounting software.
6. Wrike: best for larger teams with complex, cross-department projects
Wrike is a work management platform for larger teams. Interactive Gantt charts and shareable dashboards start on Team, time tracking on Business, and budgeting and advanced resource planning on Pinnacle. It covers Teamwork.com's planning depth, but client invoicing is not part of its plans.
Key features
Interactive Gantt charts and shareable dashboards from Team
Time tracking and timesheets from Business
Pinnacle adds advanced resource and capacity planning, budgeting with billable hours and BI reporting
Free viewers
Pricing
Free plan. Team $10 per user per month (2 to 15 users) and Business $25 (5 to 200 users), billed annually. Pinnacle and Apex are priced by quote. Business and above are annual only. Wrike pricing, checked Oct 14, 2026.
Pros
Gantt charts on its $10 Team plan
Strong reporting and dashboards for cross-department work
Viewers can be added for free
Cons
Time tracking needs Business ($25 per user, 5 to 200 users)
Budgeting and advanced resource planning are on Pinnacle, priced by quote
Client invoicing is not listed on its pricing page
Choose it if you run large, multi-team projects and bill clients from a separate system.
7. Asana: best for internal task tracking with free guests
Asana is a task and project tracker for teams of any size. Starter includes timelines, forms, unlimited automations and unlimited free guests, so clients can be invited to specific projects. It covers task tracking, but its pricing page does not list client invoicing, and budgets are a paid add-on.
Key features
Timeline and Gantt views, forms and unlimited automations from Starter
Unlimited free guests from Starter
Portfolios and resource management from Advanced
Budgets as a paid add-on on Starter, Advanced and Enterprise
Pricing
Personal is free for up to 2 users. Starter $10.99 and Advanced $24.99 per user per month billed annually ($13.49 and $30.49 billed monthly). Enterprise is priced by quote. Asana pricing, checked Oct 14, 2026.
Pros
Guests are free, so clients can follow their projects
Clean task management that non-technical staff pick up quickly
Free Personal plan for up to 2 users
Cons
Client invoicing is not listed on its pricing page
Budgets are a paid add-on
Guests see the Asana interface, not a portal branded as your agency
Choose it if you mainly need internal task tracking and keep time and billing in other tools.
Example for a 5-person agency that needs invoicing, at list prices checked Oct 14, 2026. Teamwork.com Accelerate: 5 x $24.99 = $124.95/mo billed annually. Productive Essential: 5 x $10 = $50/mo billed yearly; Professional for retainers: 5 x $25 = $125/mo. AgencyPro Basic (invoicing): $39 + 4 x $15 = $99/mo billed monthly; Pro (time tracking and proposals): $79 + 4 x $20 = $159/mo billed monthly. Agiled Business: $99/mo billed annually with 7 seats. Scoro needs 5 users at a price that depends on the apps you combine.
How to choose a Teamwork.com alternative
Price the plan that includes billing
Teamwork.com puts invoicing on Accelerate. Compare the plan where each tool includes invoicing and time tracking: Productive Essential, AgencyPro Basic for invoicing and Pro for time tracking, Agiled from Starter. ClickUp, Wrike and Asana do not invoice clients.
Check minimums against your headcount
Teamwork.com Accelerate needs 5 users, Productive 3 seats and Scoro 5 users. AgencyPro and Agiled have no minimum beyond the seats each plan includes.
Decide how clients take part
Client users work inside your project tool. A client portal gives them a branded space for requests, files, approvals and invoices instead. Pick the model your clients will actually use.
Timeline planning
If you plan projects on Gantt charts with dependencies, check that the alternative includes them on your plan: Productive on Professional, ClickUp on every plan, Wrike from Team. AgencyPro does not list them.
Depth of financials
If you track margins and forecast revenue, look at Productive or Scoro. If you only need to invoice from logged time, a lighter tool works.
When to stay with Teamwork.com
You are already on Accelerate and use invoicing, budgets and retainers every day.
Clients collaborate inside projects and the five-active-project limit per client user is not a problem.
You rely on Gantt charts, dependencies and Teamwork.com's project templates for complex delivery.
Notes by agency type
What to weigh first when you replace Teamwork.com, by the kind of work you do.
For marketing agencies
Weigh recurring billing, a place for clients to submit requests and approve content, and a clear view of how much retainer work is left each month. Campaign reporting usually stays in a dedicated analytics tool.
For retainers, compare Teamwork.com's retainers on Accelerate with Productive's retainer management on Professional and AgencyPro's recurring auto-requests and credit-based services on Pro.
Test how clients leave feedback on files. Pinned comments on images and versioned approvals save more time than any task view. Check whether proofing is on the plan you can afford.
Teamwork.com handles the project plan; file review is where tools differ. AgencyPro Pro includes design annotation with versioned approvals.
Look for recurring tasks that recreate each month, subscription billing, and a portal where clients see what was delivered. Rank tracking and audits stay in your SEO tools.
Prioritize milestone billing, change-request tracking and time tracking against estimates. If your developers live in GitHub or Jira, check the integration before anything else.
Phased builds with dependencies suit Teamwork.com, Productive Professional, ClickUp or Wrike. AgencyPro fits the change requests and support tickets after launch better than the build plan itself.
Multi-discipline teams need capacity planning across people and a review flow that handles images, video and documents. Budget tracking per project matters once you run fixed-fee work.
Fast client approvals on press releases and a shared record of what was sent and when. Media databases and monitoring are separate tools in almost every stack.
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
A mix of build projects and ongoing retainers means you need both milestone and recurring billing, plus a ticket or request queue for store fixes after launch.
Start with your client list: export it from Teamwork.com if it offers a CSV export, or build the CSV by hand. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are not imported automatically, so recreate active projects and leave closed ones archived in Teamwork.com. On the Plus plan, AgencyPro's migration service helps with setup. Run both tools side by side until your active projects close.
What is the best Teamwork.com alternative for agencies?
It depends on why you are leaving. For deeper budgets, retainers and resource planning, Productive. For quoting and financials in one PSA, Scoro. For a branded client portal with requests and invoicing and no user minimum, AgencyPro, which is our product. For a cheaper internal project tool, ClickUp.
Which Teamwork.com plan includes invoicing?
Accelerate and above. Accelerate is $24.99 per user per month billed annually with a 5-user minimum, and it adds invoicing from logged time, budgets, retainers, workload planning and intake forms. Basics and Free do not include invoicing.
Are client users free in Teamwork.com?
Yes. Teamwork.com says client users and collaborators do not add cost to your subscription. Client users are available on Basics and above, and each can join at most five active projects.
Does Teamwork.com have a free plan?
Yes. The Free plan covers up to 5 users and 5 projects, with time logging and Gantt, board and table views. Paid plans also have a 14-day free trial with no card.
Is Productive better than Teamwork.com?
Productive goes further on budgets, resource planning and profitability, and includes invoices on its entry plan. Teamwork.com is the stronger project tool if clients work inside your projects, and it has a free plan. Productive needs at least 3 seats.
Does AgencyPro have a user minimum?
No. Every plan includes one seat, and you add seats as needed at $15 (Basic), $20 (Pro) or $30 (Plus) per month each.
Can I import my data into AgencyPro?
Partly. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are recreated by hand, and the Plus plan includes a migration service to help with setup.
Sources and date checked
Every price, plan limit and feature on this page comes from the vendor's own website, checked Oct 14, 2026. AgencyPro facts come from the AgencyPro pricing page. Vendors change plans often, so confirm on their site before you buy.
For social media agencies
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
How social media agencies use AgencyPro