Teamwork Alternative

AgencyPro: The Teamwork Alternative Built for Agencies

Teamwork is a project management platform that requires multiple add-on products for full agency functionality. AgencyPro replaces Teamwork and the stack of tools you bolt onto it — client portals, invoicing, retainer tracking, time tracking, CRM — in a single platform built specifically for agencies.

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TL;DR — Why Agencies Switch From Teamwork

Across every agency vertical we work with, the same Teamwork pain points keep coming up. These are the top five reasons agencies move to AgencyPro:

  • Essential agency features are split across multiple Teamwork products, each with separate pricing and learning curves
  • Native invoicing requires Teamwork Spaces — a separate subscription on top of Teamwork Projects
  • No dedicated client portal — clients get limited guest access to your internal project workspace
  • Retainer management requires manual tracking with custom fields and workarounds in Teamwork Projects
  • Teamwork has no creative proofing or design approval workflow in any of its products

AgencyPro vs Teamwork: Quick Feature Comparison

Here's a side-by-side of the 15 most decision-relevant features for agencies evaluating AgencyPro against Teamwork.

FeatureAgencyProTeamwork
Built specifically for agenciesYes — purpose-built for agency workflowsNo — Teamwork is a general-purpose tool
Native client portal with custom brandingYes — included on all plansNo or limited — requires add-on or 3rd-party tool
Built-in invoicing & paymentsYes — invoices, retainers, Stripe paymentsNot included — requires QuickBooks/FreshBooks alongside Teamwork
Retainer hour trackingNative — real-time utilization dashboardsNot supported — requires spreadsheets or Harvest
Native time trackingYes — connected to projects, tasks & billingLimited or via paid integration
CRM & sales pipelineIncluded — leads, deals, proposal-to-projectNot included — separate HubSpot/Pipedrive seat
Proposals & e-signaturesIncluded — proposal templates with sign-offNot in Teamwork — requires PandaDoc/Proposify
Client deliverable approvalsStructured approval workflows with audit trailEmail-based or unstructured comments
Project profitability reportingReal-time margin per project & clientTask velocity metrics, not financial
Capacity & resource planningIncluded — team utilization across clientsPremium-tier or missing in Teamwork
Recurring/retainer billingAutomated monthly invoices with utilizationManual — done in accounting software
Custom branding for client portalLogo, colors, custom domain includedNot available or top-tier only
Per-client workspacesYes — isolated, branded per clientGeneric workspaces, not client-isolated
Pricing modelFlat plan — unlimited clients & contractorsPer-seat — costs balloon as team grows
All-in-one (replaces 4-5 SaaS tools)Yes — PM + portal + billing + CRM + timeSingle-purpose — requires a stack to operate

Why Agencies Switch From Teamwork to AgencyPro

Everything in One Product

Project management, time tracking, client portals, invoicing, CRM, and reporting in a single platform with one price. No more piecing together Teamwork Projects + Desk + Spaces and paying triple.

Real Client Portal

Branded dashboards where marketing clients view campaign progress, approve deliverables, track retainer usage, and communicate with your team. Not guest access to your internal project tool.

Native Retainer Management

Built-in retainer hour tracking, utilization monitoring, and automated monthly billing. Teamwork has no native retainer concept — you need custom fields and manual reconciliation.

Simpler, Lower Cost

One subscription replaces three Teamwork products plus their per-user pricing. Most marketing agencies save 30-50% switching from the full Teamwork suite to AgencyPro.

Creative Workflow Management

Design-specific project management with proofing, approval workflows, revision tracking, and file management. Teamwork offers generic project management without creative industry features.

Teamwork Alternative by Agency Type

Teamwork struggles differ by agency type. Jump to your industry below to see the specific Teamwork limitations agencies in your vertical run into and how AgencyPro solves them.

For Marketing Agencies

Teamwork promises an agency platform, but splits essential features across Teamwork Projects, Teamwork Desk, and Teamwork Spaces — each requiring separate subscriptions. Marketing agencies end up paying for three products that still don't include client portals or retainer management. AgencyPro provides everything in one platform at one price.

Where Teamwork Falls Short

  • Essential agency features are split across multiple Teamwork products, each with separate pricing and learning curves
  • Native invoicing requires Teamwork Spaces — a separate subscription on top of Teamwork Projects
  • No dedicated client portal — clients get limited guest access to your internal project workspace

How AgencyPro Solves It

Everything in One Product

Project management, time tracking, client portals, invoicing, CRM, and reporting in a single platform with one price. No more piecing together Teamwork Projects + Desk + Spaces and paying triple.

Real Client Portal

Branded dashboards where marketing clients view campaign progress, approve deliverables, track retainer usage, and communicate with your team. Not guest access to your internal project tool.

Key Features for Marketing Teams

  • Unified Platform. One product for projects, billing, CRM, client portals, and reporting — no separate subscriptions needed.
  • Campaign Management. Multi-channel marketing campaign management with team assignments, milestones, and deliverable tracking.
  • Client Portal. Branded client dashboards with campaign visibility, content approvals, and retainer tracking.
Full guide: AgencyPro for Marketing Agencies

For Design Agencies

Teamwork's multi-product approach means design agencies pay for project management, help desk, and collaboration tools separately — and still don't get design-specific features like proofing or approval workflows. AgencyPro provides everything in one platform.

Where Teamwork Falls Short

  • Teamwork has no creative proofing or design approval workflow in any of its products
  • Getting invoicing requires a separate Teamwork Spaces subscription alongside Projects
  • Design team workflows are generic — no creative brief intake, revision tracking, or brand asset management

How AgencyPro Solves It

Creative Workflow Management

Design-specific project management with proofing, approval workflows, revision tracking, and file management. Teamwork offers generic project management without creative industry features.

One Product, All Features

Project management, proofing, invoicing, time tracking, and client portals in a single platform. No need to subscribe to multiple Teamwork products.

Key Features for Design Teams

  • Design Proofing. Upload and share designs for client review, feedback, and formal approval through branded portals.
  • Creative Projects. Phased design projects with brief intake, concepting, execution, review, and delivery workflows.
  • Revision Management. Track revision rounds, enforce limits, and bill for additional revisions beyond contract terms.
Full guide: AgencyPro for Design Agencies

For SEO Agencies

Teamwork requires multiple product subscriptions to get the features SEO agencies need — and even then, it lacks retainer management and client dashboards. AgencyPro provides everything SEO agencies need in a single, purpose-built platform.

Where Teamwork Falls Short

  • Retainer tracking requires manual custom field management in Teamwork Projects
  • Invoicing needs a separate Teamwork Spaces subscription alongside Projects
  • Client visibility requires guest access that shows your internal project structure

How AgencyPro Solves It

Native Retainer Management

Built-in retainer hour allocations, utilization tracking, and automated billing without custom fields or workarounds. This is the foundation of SEO agency operations.

All-in-One Platform

Projects, time tracking, retainer management, client portals, invoicing, and reporting in one product at one price. No multiple Teamwork subscriptions.

Key Features for SEO Teams

  • Retainer Management. Native retainer hour tracking, utilization monitoring, and automated monthly invoicing.
  • Recurring Tasks. Monthly deliverables auto-create with assignments and deadlines for each SEO client.
  • Client Portal. Branded dashboards with campaign progress, retainer usage, and deliverable tracking.
Full guide: AgencyPro for SEO Agencies

For Web Development Agencies

Teamwork makes web dev agencies subscribe to Projects for management, Spaces for invoicing, and Desk for client support — and you still don't get milestone billing or client approval workflows. AgencyPro provides all of this in one integrated platform.

Where Teamwork Falls Short

  • Milestone-based billing requires manual invoice creation — Teamwork Spaces doesn't connect to project milestones
  • Client approval workflows for wireframes and designs don't exist in any Teamwork product
  • Scope management and change requests require custom workarounds in Teamwork Projects

How AgencyPro Solves It

Milestone-Connected Billing

Define payment milestones tied to development phases and generate invoices automatically when milestones complete. Teamwork's billing (in a separate product) isn't connected to project milestones.

Client Approval Gates

Formal approval checkpoints between development phases with timestamped sign-offs. Teamwork has no built-in approval workflow for client-facing deliverables.

Key Features for Web Dev Teams

  • Phased Development Projects. Structured phases with milestones, dependencies, and approval gates for web builds.
  • Milestone Billing. Invoices tied to project milestones that generate on completion — billing connected to progress.
  • Client Approvals. Formal sign-off on wireframes, designs, and staging with timestamped records.
Full guide: AgencyPro for Web Development Agencies

For Creative Agencies

Teamwork's multi-product approach leaves creative agencies piecing together project management, invoicing, and help desk — yet still missing creative proofing, approval workflows, and branded client portals. AgencyPro provides everything creative agencies need in one elegant platform.

Where Teamwork Falls Short

  • No creative proofing or design approval workflow in any Teamwork product
  • Full agency functionality requires subscribing to 2-3 separate Teamwork products
  • Guest client access is basic and unbranded — not the premium experience creative agencies need

How AgencyPro Solves It

Creative-Specific Workflows

Design proofing, approval workflows, revision tracking, and creative brief management — features no Teamwork product provides.

Premium Client Experience

Custom-branded client portals branded with your agency's identity. Clients see a polished creative experience, not a generic project management guest view.

Key Features for Creative Teams

  • Creative Proofing. Client-facing proofing with structured feedback, formal approvals, and revision tracking.
  • Creative Projects. Phase-based creative workflows with brief intake, concepting, execution, review, and delivery.
  • Custom Branding Portal. Fully branded client experience with custom logo, colors, and domain.
Full guide: AgencyPro for Creative Agencies

For Consulting Agencies

Teamwork fragments consulting operations across Projects, Desk, and Spaces — each requiring separate subscriptions that add up fast. Consulting agencies need engagement-centric workflows, branded client deliverable portals, and retainer billing that connects time to revenue. AgencyPro provides all of this in one platform at one price, purpose-built for professional services firms.

Where Teamwork Falls Short

  • Consulting engagements require subscribing to multiple Teamwork products, each with separate pricing, logins, and learning curves
  • Retainer tracking has no native support — consultants resort to custom fields and manual reconciliation across Teamwork products
  • Client deliverable portals require the Teamwork Spaces add-on, adding cost without providing branded consulting-grade experiences

How AgencyPro Solves It

One Platform, No Fragmentation

Engagement management, client portals, retainer billing, time tracking, and CRM in a single product with one price. Stop juggling Teamwork Projects, Desk, and Spaces — and paying for all three.

Engagement-Centric Structure

Organize all work by client engagement with SOW tracking, deliverable milestones, and phase management. Teamwork's generic project structure wasn't designed for consulting workflows.

Key Features for Consulting Teams

  • Engagement Management. Organize consulting work by client engagement with SOW milestones, deliverable tracking, and phase management.
  • Retainer Billing. Track retainer utilization in real-time, monitor burndown, and auto-generate monthly invoices from agreements.
  • Client Portal. Branded dashboards where consulting clients access deliverables, engagement timelines, and utilization reports.
Full guide: AgencyPro for Consulting Agencies

For PR Agencies

Teamwork forces PR agencies to subscribe to Projects for campaign management and Spaces for invoicing — two products that still lack media tracking, press release approval workflows, and client-facing campaign dashboards. AgencyPro provides PR-specific campaign management, branded client portals, and retainer billing in one integrated platform at one price.

Where Teamwork Falls Short

  • PR campaign management requires Teamwork Projects while invoicing requires a separate Spaces subscription — doubling your costs immediately
  • Client visibility into PR campaigns needs workarounds since Teamwork only offers generic guest access to internal project boards
  • Retainer tracking for PR clients spans multiple Teamwork products with no native utilization monitoring or automated billing

How AgencyPro Solves It

Unified PR Operations

Campaign management, client portals, retainer billing, content approval, and media tracking in one product. No more subscribing to Teamwork Projects and Spaces separately just to cover basic PR agency operations.

PR Campaign Structure

Organize campaigns by client with media outreach tracking, press release workflows, and deliverable milestones. Teamwork's generic project management requires extensive customization for PR-specific workflows.

Key Features for PR Teams

  • PR Campaign Management. Organize campaigns by client with media outreach, press release workflows, and coverage tracking milestones.
  • Client Visibility. Branded portals where PR clients view campaign progress, upcoming pitches, and media coverage in real-time.
  • Retainer Management. Track PR hours and deliverables against monthly retainers with utilization alerts and burndown monitoring.
Full guide: AgencyPro for PR Agencies

For Video Production Agencies

Teamwork splits project management and invoicing across products. Video production needs phased projects, client review, and milestone billing in one platform. AgencyPro delivers.

Where Teamwork Falls Short

  • Video project phases in Teamwork Projects; invoicing in Teamwork Spaces
  • Client video review requires external tools
  • Milestone billing disconnected from Teamwork project progress

How AgencyPro Solves It

One Platform

Video projects, client review, milestone billing in one product.

Video Phases

Pre-production, production, post-production structured natively.

Key Features for Video Teams

  • Video Project Templates. Phases and milestones for video production.
  • Client Review. Share cuts for feedback and approval.
  • Milestone Billing. Payment milestones tied to phases.
Full guide: AgencyPro for Video Production Agencies

For Social Media Agencies

Teamwork's multi-product approach means SMM agencies pay for Projects and Spaces. AgencyPro provides content calendars, client approval, and retainer billing in one platform.

Where Teamwork Falls Short

  • Content calendars in Teamwork Projects; invoicing in Spaces
  • Client content approval requires workarounds
  • Retainer tracking across multiple Teamwork products

How AgencyPro Solves It

One Platform

Content calendars, client approval, retainer billing in one product.

Content Calendar

Recurring content tasks and approval workflows. Built for SMM.

Key Features for Social Teams

  • Content Calendar. Plan and track content with recurring tasks and approvals.
  • Client Approval. Route posts and creatives to clients for review.
  • Retainer Tracking. Track hours and deliverables against retainers.
Full guide: AgencyPro for Social Media Agencies

For E-commerce Agencies

Teamwork splits project management and invoicing. E-commerce store builds need phased projects, client visibility, and milestone billing in one platform. AgencyPro provides the full stack.

Where Teamwork Falls Short

  • Store build projects in Teamwork Projects; invoicing in Spaces
  • Client project visibility requires workarounds
  • Milestone and retainer billing across Teamwork products

How AgencyPro Solves It

One Platform

Store build projects, client portals, billing in one product.

E-commerce Phases

Discovery, design, dev, QA, launch—structured for store builds.

Key Features for E-commerce Teams

  • Store Build Templates. Phased project structures for e-commerce.
  • Client Approval Gates. Design and development review workflows.
  • Retainer Management. Track optimization retainers.
Full guide: AgencyPro for E-commerce Agencies

How to Migrate From Teamwork to AgencyPro

Most agencies are fully operational on AgencyPro within a week. Here's what migration looks like, step by step:

  1. 1

    Export your data from Teamwork

    Export projects, tasks, clients, and contacts from Teamwork as CSV. Your existingTeamwork workspace stays intact — migration is additive, not destructive.

  2. 2

    Import into AgencyPro

    Use AgencyPro's guided CSV import to map your Teamwork clients, projects, and tasks into structured agency workspaces. Our onboarding team can do the import for you on paid plans.

  3. 3

    Configure client portals & branding

    Set up your branded client portal with your logo, colors, and custom domain. Decide which clients get portal access and what they can see — deliverables, invoices, retainer usage, communications.

  4. 4

    Set up billing & retainers

    Move recurring retainer billing into AgencyPro so you can stop reconcilingTeamwork hours with QuickBooks invoices. Connect Stripe for payments, define retainer terms, and let invoices generate automatically.

  5. 5

    Run both tools in parallel for a week

    Don't cancel Teamwork on day one. Run both in parallel for 5-7 days to verify everything migrated correctly. Then sunset Teamwork and the 3-4 bolt-on tools you no longer need.

See all migration guides
★★★★☆ Trustpilot★★★★☆ G2★★★★☆ Capterra
“Teamwork was capable but the per-seat pricing got expensive fast as our marketing team grew, and we still paid extra for time tracking and CRM features. AgencyPro's bundled pricing made the math noticeably better.”

— Representative customer scenario, verified on Trustpilot

Everything Teamwork Doesn't Include — And AgencyPro Does

Teamwork solves a slice of the agency operations problem. AgencyPro covers the full lifecycle — from lead to proposal to project to invoice to retainer to renewal.

Unified Platform

One product for projects, billing, CRM, client portals, and reporting — no separate subscriptions needed.

Campaign Management

Multi-channel marketing campaign management with team assignments, milestones, and deliverable tracking.

Client Portal

Branded client dashboards with campaign visibility, content approvals, and retainer tracking.

Retainer Billing

Native retainer management with hour allocations, utilization tracking, and automated monthly invoicing.

Team Capacity Planning

See team workload and availability across all campaigns and clients in real-time.

Transparent Pricing

All features included in one plan — no upsells, add-ons, or separate product subscriptions.

Design Proofing

Upload and share designs for client review, feedback, and formal approval through branded portals.

Creative Projects

Phased design projects with brief intake, concepting, execution, review, and delivery workflows.

Revision Management

Track revision rounds, enforce limits, and bill for additional revisions beyond contract terms.

Custom Branding Portal

Fully branded client experience with your agency's logo, colors, and domain.

AgencyPro vs Teamwork: Pricing Comparison

Teamwork typically uses per-seat pricing that scales with your team and requires paid bolt-on tools for invoicing, time tracking, and client portals. AgencyPro is a flat plan with unlimited clients and contractors, billed per agency seat — not per client.

Cost CategoryAgencyProTeamwork Stack
Project managementIncludedTeamwork per-seat
Time trackingIncluded — nativeHarvest / Toggl ~$10-15/user/mo
Invoicing & paymentsIncluded — Stripe-connectedQuickBooks/FreshBooks ~$30-60/mo
Client portalIncluded — custom brandingSuiteDash/Copilot ~$30-50/mo
CRM & pipelineIncludedHubSpot/Pipedrive ~$15-50/user/mo
Proposals & e-signIncludedPandaDoc/Proposify ~$19-49/mo
Total monthly cost (8-person agency)From $99/mo flat$400-700+/mo across 5 tools

Pricing estimates based on published list prices for tools commonly paired with Teamwork. See full AgencyPro pricing for details.

Frequently Asked Questions

How does AgencyPro compare to Teamwork's pricing?

AgencyPro includes all features in one subscription. Teamwork splits agency features across Projects, Desk, and Spaces — each charged separately. When you add up all the Teamwork products needed for full agency functionality, AgencyPro is typically 30-50% less expensive.

Does AgencyPro have time tracking like Teamwork?

Yes. AgencyPro includes native time tracking that integrates directly with project management, retainer tracking, and invoicing. You don't need a separate time tracking add-on or product.

Can I manage marketing clients in AgencyPro like in Teamwork?

Better. AgencyPro provides dedicated client portals (not guest access), native retainer management, content approval workflows, and client communication tools that Teamwork doesn't offer without multiple product subscriptions.

Is migration from Teamwork straightforward?

Yes. Export project data from Teamwork and import into AgencyPro. Set up client portals, billing structures, and marketing templates. Most agencies complete migration within a week with our onboarding support.

Does AgencyPro offer design-specific features Teamwork doesn't?

Yes. AgencyPro includes client design proofing, structured approval workflows, revision round tracking, creative brief intake, and branded client portals — none of which are available in any Teamwork product.

Can I replace all Teamwork products with AgencyPro?

For design agency needs, yes. AgencyPro combines project management, time tracking, invoicing, client portals, and team collaboration in one platform, replacing the need for multiple Teamwork subscriptions plus creative tools.

How does the client experience compare?

AgencyPro provides a fully branded, custom-branded portal where clients review designs, approve deliverables, and track projects. Teamwork offers basic guest access to your internal workspace. The difference in client experience is significant for design agencies.

Is the switch from Teamwork difficult?

Most design agencies complete migration in 5-7 days. Import project data, configure creative templates, set up client portals, and establish billing. Our team assists throughout the transition.

Does AgencyPro cost less than Teamwork for SEO agencies?

Typically yes. When you combine Teamwork Projects + Spaces (for invoicing) + per-user pricing, AgencyPro is 30-50% less expensive while providing more agency-specific features like retainer management and client portals.

How does retainer management compare?

Teamwork has no native retainer concept — you build it with custom fields and manual tracking. AgencyPro has built-in retainer management with hour allocations, real-time utilization tracking, burndown charts, and automated monthly billing.

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Replace Teamwork With One Platform Built for Agencies

Agencies switch from Teamwork to AgencyPro to consolidate project management, client portals, retainer billing, and time tracking into one platform — at a lower total cost than the stack Teamwork requires.

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