Asana is a project and task management tool for teams. It is good at clear list, board, timeline and Gantt views that most people learn quickly, and from Starter it includes forms, unlimited automations and unlimited free guests, so clients can join the projects you share.
Agencies usually start looking when billing and client-facing work happen in other tools, or when resourcing, time tracking and budgets sit on Advanced or a paid add-on. The seven tools below cover those cases, from tools built around client work and invoicing to other per-user project tools.
Client billing lives in another tool. Asana's plans do not list client invoicing, so time and retainer hours are reconciled in a separate tool before every invoice run.
Clients see Asana, not your brand. Guests work inside the Asana interface. Agencies that want one branded place for files, requests, approvals and invoices need something else.
Resourcing, time and budgets cost more. Portfolios, workload and time tracking (estimated vs actual) are on Advanced ($24.99 per user per month billed annually), and timesheets and budgets are a paid add-on.
How we compared: on published features and pricing from each vendor's own site, checked Oct 14, 2026. We did not run hands-on tests or use ratings. AgencyPro is our product, so it is listed first, with its limits. Agiled is made by ZTABS, the company behind AgencyPro.
A direct replacement covers the main job agencies use Asana for. A partial replacement covers part of it, so you keep or add another tool for the rest. Prices are US list prices from each vendor's pricing page; confirm before you buy.
30-day free trial (45 days on Unlimited); free plan for 1 project
Partial replacement
Our productPartial replacement
1. AgencyPro: best for agencies that want projects, a branded client portal and invoicing together
AgencyPro is a client portal, project and billing tool for agencies. Against Asana, it covers client projects and adds what Asana does not list: a branded client portal, invoicing and, on Pro, proposals, contracts, time tracking and capacity management. Work runs as client requests on Kanban and list views. Its pricing page does not list Gantt charts, task dependencies, portfolios or goals, so it is a partial replacement for internal planning across a large team.
Key features
Branded client portal with custom domain, messaging, file storage and client onboarding (Basic)
Projects and client requests on Kanban and list views, with unlimited clients on every plan
Invoicing with Stripe (cards, ACH, wallets) or PayPal, payment reminders and late fees
Quotes, proposals and contracts with e-signatures, a leads pipeline and intake forms (Pro)
Time tracking, credit-based and hourly services, tickets, SLA tracking and capacity management (Pro)
Design and video annotation with versioned proofing and approvals (Pro)
AI Assistant, Agents and Chatbot on every plan, with 500 to 10,000 AI credits a month by plan
Pricing
Basic $39/mo, Pro $79/mo and Plus $149/mo billed monthly ($32.50, $65.83 and $124.17 per month billed annually). Each plan includes 1 seat; extra seats are $15 (Basic), $20 (Pro) or $30 (Plus) per month. Enterprise is priced by quote. AgencyPro pricing, checked Oct 14, 2026.
Pros
Branded client portal with custom domain and invoicing from Basic ($39/mo billed monthly)
Time tracking, capacity management and versioned proofing on Pro ($79/mo billed monthly)
Unlimited clients on every plan, in a portal branded as your agency
Cons
Its pricing page does not list Gantt charts, task dependencies, portfolios or goals
Each extra seat costs $15 (Basic), $20 (Pro) or $30 (Plus) per month, more per person than Asana Starter
Time tracking needs Pro; API, webhooks and Zapier need Plus ($149/mo)
The CSV importer brings in clients and services only; projects and tasks are set up by hand
Choose it if clients need their own branded place for requests, approvals and invoices, and AgencyPro would replace an invoicing, proposal or portal tool you pay for today.
2. Teamwork.com: best for client-services teams that invoice from tracked time
Teamwork.com is the closest Asana alternative built for client work. It covers tasks, boards and Gantt charts, includes billable time tracking from Basics and free client users, and Accelerate adds invoicing from logged time, budgets and retainers.
Key features
Gantt, table, list and board views, with billable time tracking from Basics
Free client users (up to 5 active projects each) and free collaborators on paid plans
Accelerate adds client invoicing from logged time, time budgets, retainers, workload planning and smart intake forms
Optimize adds quotes, resource planning by role or skill, and revenue, cost and profitability insights
Pricing
Free for up to 5 users and 5 projects. Basics $9.99/user/mo (minimum 3 users) and Accelerate $24.99/user/mo (minimum 5 users), billed annually; annual billing saves about 29% over monthly. Optimize and Enterprise are priced by quote. Teamwork.com pricing, checked Oct 14, 2026.
Pros
Billable time tracking from Basics ($9.99/user/mo billed annually)
Client users are free and do not use paid seats
Invoicing, time budgets, retainers and workload planning on Accelerate ($24.99/user/mo billed annually)
Cons
Basics needs at least 3 users and Accelerate at least 5
Each client user can join at most 5 active projects
Quotes and profitability insights are on Optimize, which is priced by quote
Choose it if you want Asana-style project tracking plus time tracking and invoicing for client work.
3. ClickUp: best for a configurable workspace with time tracking on the entry plan
ClickUp covers task and project tracking with many views, and adds docs, whiteboards, forms and native time tracking on Core, its entry paid plan. It costs less per user than Asana Starter, but there are more settings to design and maintain.
Key features
Tasks, docs, forms, Gantt charts and dependencies, with native time tracking from Core
Business adds timesheets, private docs, unlimited whiteboards and resource management
Automations: 1,000 actions a month on Core and 10,000 on Business
Unlimited read-only guests on paid plans; white labeling on Enterprise and Max
Pricing
Free Forever plan. Core $9, Business $17 and Max $100 per user per month billed yearly; the pricing page lists $12, $25 and $120 as the regular prices. Enterprise is priced by quote. Extra AI credits are $10 per 10,000. ClickUp pricing, checked Oct 14, 2026.
Pros
Native time tracking on Core ($9/user/mo billed yearly)
Docs, whiteboards and forms in the same workspace
Free Forever plan to test with your team
Cons
More setup and upkeep than Asana
Paid plans include a limited number of guest seats with edit permissions; Asana guests are free
Timesheets need Business; white labeling is on Enterprise and Max only
Choose it if you want Asana-style tasks plus docs and time tracking at a lower per-user price.
4. monday.com: best for visual boards that non-technical staff can build
monday.com covers task and project tracking on visual boards with dashboards and automations. Guest access and Gantt views start on Standard, and time tracking on Pro. Seats are sold in buckets, so check the price at your exact team size.
Key features
Boards with unlimited items and unlimited free viewers from Basic
Timeline, Gantt and calendar views, guest access and 250 automation actions a month on Standard
Time tracking, private boards and 25,000 automation actions a month on Pro
AI credits by plan: 1,000, 2,000 or 3,000 a month
Pricing
Free for up to 2 seats. Basic $9, Standard $12 and Pro $19 per seat per month billed annually; yearly billing saves up to 18%. Plans start at 3 seats and are sold in buckets, so a team of 6 buys 10 seats. Enterprise is priced by quote. monday.com pricing, checked Oct 14, 2026.
Pros
Boards, dashboards and automations that are quick to set up
Guest access and Gantt views from Standard ($12/seat/mo billed annually)
Separate CRM and service products if you want monday for sales too
Cons
Seat buckets: a team of 6 pays for 10 seats
Time tracking is on Pro ($19/seat/mo billed annually) and above
Its work management plans do not list client invoicing
Choose it if your team prefers building visual boards to working in lists, and your headcount fits a seat bucket.
5. Wrike: best for larger teams with complex cross-team projects
Wrike covers task and project tracking with interactive Gantt charts and dashboards from Team, and time tracking on Business. Pinnacle adds advanced resource planning, budgeting and timesheet approvals, which Asana sells as Advanced features or an add-on.
Key features
Board and table views and task management on the Free plan
Shareable dashboards and interactive Gantt charts from Team
Time tracking from Business, according to Wrike's help center
Pinnacle adds advanced resource and capacity planning, budgeting with bill and cost rates, timesheet approvals and BI reporting
Pricing
Free plan. Team $10/user/mo (2 to 15 users) and Business $25/user/mo (5 to 200 users), billed annually; Business and above are annual only. Pinnacle and Apex are priced by quote. Up to 30 seats, Wrike is sold in groups of 5. Wrike pricing, checked Oct 14, 2026.
Pros
Gantt charts and shareable dashboards from Team ($10/user/mo billed annually)
Time tracking on Business ($25/user/mo billed annually)
Budgeting with bill and cost rates on Pinnacle
Cons
Sold in groups of 5 seats up to 30, and Business needs at least 5 users
Pinnacle and Apex are priced by quote
Business and above are annual only
Choose it if you run large projects across departments and need resource planning and reporting.
6. Agiled: best for CRM, projects, proposals and invoicing in one small-business app
Disclosure: Agiled is made by ZTABS, the same company that makes AgencyPro. The facts here come from Agiled's own pricing and features pages, the same standard as every other tool.
Agiled is a lighter project tool than Asana: projects, tasks and time tracking sit next to CRM, proposals, contracts and invoicing. Seats come bundled by plan, and Business includes a branded client portal, which Asana does not offer.
Key features
CRM with deal pipelines, projects and tasks, time tracking, invoices, estimates and expenses
Proposals and contracts with e-signing, scheduling pages, forms and tickets
Branded client portal, custom domain and custom SMTP included from Business
Seats included by plan: 1, 3, 7 or 15
Pricing
Starter $24, Pro $59, Business $99 and Scale $199 per month billed annually, with 1, 3, 7 and 15 seats. Extra seats are $20/mo on Pro and up. On Starter and Pro the branded portal is a $15/mo add-on (billed annually). Agiled pricing, checked Oct 14, 2026.
Pros
Business ($99/mo billed annually) includes 7 seats, the branded client portal and a custom domain
Invoices, estimates, proposals and contracts in the same app as projects
Scheduling pages, forms and tickets
Cons
Fewer project views and less planning depth than Asana
On Starter and Pro the branded portal is a $15/mo add-on (billed annually)
Starter caps you at 10 projects and 500 contacts
Choose it if you are a small agency that wants CRM, projects and billing together more than advanced planning.
Partial replacement
7. Basecamp: best for small teams that want a flat price and unlimited users
Basecamp covers simple projects, to-dos and client access at a flat monthly price, with unlimited users from Studio. It has fewer views and less reporting than Asana, and plans cap the number of active projects.
Key features
Message boards, to-dos, card tables (Kanban), group chat, schedules and files in each project
Time tracking and project templates on every plan
Unlimited users from Studio, including clients, contractors and guests
Storage from 5GB on Freelancer to 1TB on Unlimited
Pricing
Free for 1 project and up to 5 users. Freelancer $25/mo (3 active projects, up to 20 users), Studio $59/mo (10 active projects) and Pro $99/mo (25 active projects), with unlimited users from Studio. Unlimited is $299/mo billed annually. Every person you add, including clients, counts as a user. Basecamp pricing, checked Oct 14, 2026.
Pros
Flat price; Studio ($59/mo) and above include unlimited users
Time tracking on every plan
Simple enough for clients and contractors to use without training
Cons
Plans cap active projects: 3 on Freelancer, 10 on Studio and 25 on Pro
Fewer views, custom fields and reports than Asana
Its pricing page does not list invoicing or payments
Choose it if you have a growing team, a modest number of active projects and want one flat price.
Example for a 6-person agency at list prices checked Oct 14, 2026. Asana Starter: 6 x $10.99 = $65.94/mo billed annually (Advanced, with time tracking: 6 x $24.99 = $149.94/mo). ClickUp Core: 6 x $9 = $54/mo billed yearly. Teamwork.com Accelerate: 6 x $24.99 = $149.94/mo billed annually. monday.com Pro sells seats in buckets, so 6 people pay for 10 seats: 10 x $19 = $190/mo billed annually. Wrike Business sells seats in groups of 5: 10 x $25 = $250/mo billed annually. AgencyPro Pro: $79 + 5 x $20 = $179/mo billed monthly. Agiled Business (7 seats, client portal included): $99/mo billed annually. Basecamp Studio: $59/mo flat. AgencyPro costs more per person than Asana Starter; it only comes out ahead if it replaces an invoicing, proposal or portal tool you pay for today.
How to choose an Asana alternative
Where clients interact
Decide whether clients should be guests in your project tool (Asana, Teamwork.com, monday.com, Basecamp) or log in to their own branded portal (AgencyPro, Agiled Business). That one choice removes half of this list.
How you bill
Hourly, retainer, fixed fee or subscription. Check that the tool invoices the way you bill, or that it connects to the accounting software you already use.
Cost at your real team size
Multiply the per-user price by your headcount and include seat minimums (Teamwork.com), seat buckets (monday.com) and seat groups (Wrike). Small per-user differences add up fast.
What it lets you cancel
List the tools you pay for next to Asana today, such as a time tracker, an invoicing app or a portal. A switch only saves money if it removes some of them.
When to stay with Asana
Clients rarely need to see the work and billing already runs smoothly in your accounting software.
You depend on portfolios, goals and workload views across a large team.
Your team is trained on Asana and the gap is one feature, such as time tracking, that an integration can fill.
Notes by agency type
What to weigh first when you replace Asana, by the kind of work you do.
For marketing agencies
Weigh recurring billing, a place for clients to submit requests and approve content, and a clear view of how much retainer work is left each month. Campaign reporting usually stays in a dedicated analytics tool.
Retainer-based marketing agencies usually need hours tracked against a budget. Teamwork.com Accelerate (retainers and invoicing) and AgencyPro Pro (credit-based and hourly services) cover this without a separate tool.
Test how clients leave feedback on files. Pinned comments on images and versioned approvals save more time than any task view. Check whether proofing is on the plan you can afford.
Asana lists approvals and proofing on Advanced. AgencyPro Pro includes design and video annotation with versioned approvals that clients use in your branded portal.
Look for recurring tasks that recreate each month, subscription billing, and a portal where clients see what was delivered. Rank tracking and audits stay in your SEO tools.
Prioritize milestone billing, change-request tracking and time tracking against estimates. If your developers live in GitHub or Jira, check the integration before anything else.
Multi-discipline teams need capacity planning across people and a review flow that handles images, video and documents. Budget tracking per project matters once you run fixed-fee work.
Fast client approvals on press releases and a shared record of what was sent and when. Media databases and monitoring are separate tools in almost every stack.
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
A mix of build projects and ongoing retainers means you need both milestone and recurring billing, plus a ticket or request queue for store fixes after launch.
Start with your client list: export it from Asana if it offers a CSV export, or build the CSV by hand. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are not imported automatically, so recreate active projects and leave closed ones archived in Asana. On the Plus plan, AgencyPro's migration service helps with setup. Run both tools side by side until your active projects close.
ClickUp and monday.com work most like Asana: tasks, boards, timelines and automations, priced per user or per seat. Teamwork.com is the closest for agencies because it adds time tracking, client users and invoicing. Wrike is closer for large teams that need heavy reporting.
Is there a free Asana alternative?
ClickUp and Wrike have free plans, Teamwork.com is free for up to 5 users and 5 projects, monday.com is free for up to 2 seats, and Basecamp is free for one project. Free plans limit storage, features or seats, so test them at your real team size.
Can clients use Asana for free?
Yes. Asana includes unlimited free guests from Starter. They see the projects you share inside Asana's own interface rather than a portal branded as your agency.
Is AgencyPro cheaper than Asana?
Not per person. Asana Starter costs $10.99 per user per month billed annually. AgencyPro starts at $39 per month for one seat and charges $15 to $30 for each extra seat. AgencyPro costs less overall only when it replaces separate invoicing, proposal or client portal tools.
Can I import my data into AgencyPro?
Partly. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are recreated by hand, and the Plus plan includes a migration service to help with setup.
Sources and date checked
Every price, plan limit and feature on this page comes from the vendor's own website, checked Oct 14, 2026. AgencyPro facts come from the AgencyPro pricing page. Vendors change plans often, so confirm on their site before you buy.
For social media agencies
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
How social media agencies use AgencyPro