monday.com is a work management platform built on boards. It is good at letting non-technical staff shape boards, dashboards and automations around almost any process, with timeline, Gantt and guest access from Standard and separate CRM and service products if you want monday for sales too.
Agencies usually start looking because of how seats are sold (a team of 6 pays for 10 seats), because time tracking only starts on Pro, or because client billing happens in another tool. The seven tools below cover those cases, from per-user project tools to tools built around client work and invoicing.
Seat buckets. Plans start at 3 seats and then rise in buckets, so a team of 6 buys the 10-seat plan, according to monday.com's help center.
Time tracking needs Pro. The time tracking column is on Pro ($19 per seat per month billed annually) and Enterprise, not on Basic or Standard.
Client billing lives elsewhere. monday work management plans do not list client invoicing, so hours and retainers are billed from another tool.
How we compared: on published features and pricing from each vendor's own site, checked Oct 14, 2026. We did not run hands-on tests or use ratings. AgencyPro is our product, so it is listed first, with its limits. Agiled is made by ZTABS, the company behind AgencyPro.
A direct replacement covers the main job agencies use monday.com for. A partial replacement covers part of it, so you keep or add another tool for the rest. Prices are US list prices from each vendor's pricing page; confirm before you buy.
30-day free trial (45 days on Unlimited); free plan for 1 project
Partial replacement
Our productPartial replacement
1. AgencyPro: best for agencies that want a client portal and invoicing next to their projects
AgencyPro is a client portal, project and billing tool for agencies. Against monday.com, it covers client projects and adds what monday work management leaves to other tools: a branded client portal, invoicing and, on Pro, proposals, contracts, time tracking and versioned proofing. Work runs as client requests on Kanban and list views. Its pricing page does not list Gantt charts, task dependencies or custom dashboards, so it is a partial replacement if you plan work across many departments on custom boards.
Key features
Branded client portal with custom domain, messaging, file storage and client onboarding (Basic)
Projects and client requests on Kanban and list views, with unlimited clients on every plan
Invoicing with Stripe (cards, ACH, wallets) or PayPal, payment reminders and late fees
Quotes, proposals and contracts with e-signatures, a leads pipeline and intake forms (Pro)
Time tracking, credit-based and hourly services, tickets, SLA tracking and capacity management (Pro)
Design and video annotation with versioned proofing and approvals (Pro)
AI Assistant, Agents and Chatbot on every plan, with 500 to 10,000 AI credits a month by plan
Pricing
Basic $39/mo, Pro $79/mo and Plus $149/mo billed monthly ($32.50, $65.83 and $124.17 per month billed annually). Each plan includes 1 seat; extra seats are $15 (Basic), $20 (Pro) or $30 (Plus) per month. Enterprise is priced by quote. AgencyPro pricing, checked Oct 14, 2026.
Pros
Branded client portal with custom domain, invoicing and unlimited clients on Basic ($39/mo billed monthly)
Time tracking, proposals and contracts, tickets and versioned proofing on Pro ($79/mo billed monthly)
Seats are added one at a time, so a team of 6 pays for 6 seats, not 10
Cons
Its pricing page does not list Gantt charts, task dependencies or custom dashboards
Each extra seat costs $15 (Basic), $20 (Pro) or $30 (Plus) per month, more than a monday.com seat
Time tracking needs Pro; API, webhooks and Zapier need Plus ($149/mo)
The CSV importer brings in clients and services only; boards and items are set up by hand
Choose it if clients need to log in, approve work and pay invoices, and you would rather run client delivery in one tool than build it on boards.
2. ClickUp: best for per-user pricing with time tracking on the entry plan
ClickUp covers what most agencies use monday.com for: tasks, boards, Gantt charts, forms and automations. It is priced per user (its pricing page does not mention seat buckets), and native time tracking is on Core, its entry paid plan. The trade-off is setup: ClickUp has more options, so someone has to design and maintain the workspace.
Key features
Tasks, docs, forms, Gantt charts and dependencies, with native time tracking from Core
Business adds timesheets, private docs, unlimited whiteboards and resource management
Automations: 1,000 actions a month on Core and 10,000 on Business
Unlimited read-only guests on paid plans; white labeling on Enterprise and Max
Pricing
Free Forever plan. Core $9, Business $17 and Max $100 per user per month billed yearly; the pricing page lists $12, $25 and $120 as the regular prices. Enterprise is priced by quote. Extra AI credits are $10 per 10,000. ClickUp pricing, checked Oct 14, 2026.
Pros
Native time tracking on Core ($9/user/mo billed yearly); monday.com needs Pro
Docs, whiteboards and forms in the same workspace
Free Forever plan to test with your team
Cons
Paid plans include a limited number of guest seats with edit permissions; read-only guests are unlimited
Timesheets need Business ($17/user/mo billed yearly)
White labeling is on Enterprise and Max only
Choose it if you want monday.com-style boards and automations with time tracking, priced per person.
3. Teamwork.com: best for client-services teams that bill from tracked time
Teamwork.com is a project management tool built for client work. It covers boards, Gantt charts and task lists, includes billable time tracking from Basics, and lets clients join projects as free client users. Accelerate adds what monday.com does not list: invoicing from logged time, time budgets and retainers.
Key features
Gantt, table, list and board views, with billable time tracking from Basics
Free client users (up to 5 active projects each) and free collaborators on paid plans
Accelerate adds client invoicing from logged time, time budgets, retainers, workload planning and smart intake forms
Optimize adds quotes, resource planning by role or skill, and revenue, cost and profitability insights
Pricing
Free for up to 5 users and 5 projects. Basics $9.99/user/mo (minimum 3 users) and Accelerate $24.99/user/mo (minimum 5 users), billed annually; annual billing saves about 29% over monthly. Optimize and Enterprise are priced by quote. Teamwork.com pricing, checked Oct 14, 2026.
Pros
Billable time tracking from Basics ($9.99/user/mo billed annually)
Client users are free and do not use paid seats
Invoicing from logged time, budgets and retainers on Accelerate ($24.99/user/mo billed annually)
Cons
Basics needs at least 3 users and Accelerate at least 5
Each client user can join at most 5 active projects
Quotes and profitability insights are on Optimize, which is priced by quote
Choose it if you bill clients by the hour or on retainers and want invoicing in the project tool.
4. Asana: best for clear task tracking with free client guests
Asana covers boards, lists, timelines and automations with fewer settings than monday.com. It is priced per user, and guests are free from Starter, so clients can join the projects you share at no cost. Time tracking on Asana compares estimated and actual effort on Advanced; timesheets and budgets are a paid add-on.
Key features
List, board, calendar, timeline and Gantt views with reporting dashboards from Starter
Forms, custom fields, templates and unlimited automations from Starter
Unlimited free guests from Starter, so clients can join the projects you share
Advanced adds portfolios, goals, workload within a portfolio, approvals and proofing, and estimated vs actual time tracking
Pricing
Personal is free for up to 2 users. Starter $10.99 and Advanced $24.99 per user per month billed annually ($13.49 and $30.49 billed monthly). Enterprise is priced by quote. Timesheets and budgets are a paid add-on. Asana pricing, checked Oct 14, 2026.
Pros
Unlimited free guests from Starter ($10.99/user/mo billed annually)
Timeline and Gantt views, forms and unlimited automations on Starter
Approvals and proofing on Advanced
Cons
Time tracking (estimated vs actual) needs Advanced ($24.99/user/mo billed annually)
Timesheets and budgets are a paid add-on
Guests work in the Asana interface, not a portal branded as your agency
Choose it if you want simpler project tracking than monday.com, with clients as free guests.
5. Wrike: best for larger teams running complex, cross-team projects
Wrike covers projects with Gantt charts, dashboards and time tracking, and goes further than monday.com on resource planning and budgeting on its Pinnacle plan. It is also sold in groups of seats: up to 30 seats, in groups of 5. Team covers 2 to 15 users and Business 5 to 200.
Key features
Board and table views and task management on the Free plan
Shareable dashboards and interactive Gantt charts from Team
Time tracking from Business, according to Wrike's help center
Pinnacle adds advanced resource and capacity planning, budgeting with bill and cost rates, timesheet approvals and BI reporting
Pricing
Free plan. Team $10/user/mo (2 to 15 users) and Business $25/user/mo (5 to 200 users), billed annually; Business and above are annual only. Pinnacle and Apex are priced by quote. Up to 30 seats, Wrike is sold in groups of 5. Wrike pricing, checked Oct 14, 2026.
Pros
Interactive Gantt charts and shareable dashboards from Team ($10/user/mo billed annually)
Time tracking on Business ($25/user/mo billed annually)
Advanced resource planning, budgeting and timesheet approvals on Pinnacle
Cons
Sold in groups of 5 seats up to 30, so seat rounding does not go away
Pinnacle and Apex are priced by quote
Business and above are annual only
Choose it if you run large projects across teams and need resource planning and budgets more than a simple price.
6. Agiled: best for small agencies that want CRM, projects and invoicing with seats included
Disclosure: Agiled is made by ZTABS, the same company that makes AgencyPro. The facts here come from Agiled's own pricing and features pages, the same standard as every other tool.
Agiled is a business management app that combines CRM and deal pipelines, projects and tasks, time tracking, proposals, contracts and invoices. Its project tools are lighter than monday.com boards, but seats come bundled by plan (3 on Pro, 7 on Business), and Business includes a branded client portal.
Key features
CRM with deal pipelines, projects and tasks, time tracking, invoices, estimates and expenses
Proposals and contracts with e-signing, scheduling pages, forms and tickets
Branded client portal, custom domain and custom SMTP included from Business
Seats included by plan: 1, 3, 7 or 15
Pricing
Starter $24, Pro $59, Business $99 and Scale $199 per month billed annually, with 1, 3, 7 and 15 seats. Extra seats are $20/mo on Pro and up. On Starter and Pro the branded portal is a $15/mo add-on (billed annually). Agiled pricing, checked Oct 14, 2026.
Pros
Business ($99/mo billed annually) includes 7 seats, the branded client portal and a custom domain
Projects, time tracking and invoicing in the same app as the CRM
Proposals and contracts with e-signing
Cons
A lighter project tool than monday.com, without custom board building
On Starter and Pro the branded portal is a $15/mo add-on (billed annually)
The pricing page lists annual prices only
Choose it if you are a team of 3 to 7 and want CRM, projects and invoicing in one app at a fixed plan price.
Partial replacement
7. Basecamp: best for small teams that want a flat price instead of seats
Basecamp replaces seat pricing with a flat monthly price by active projects, and Studio and above include unlimited users. Each project has message boards, to-dos, card tables, chat, schedules and files. It is a partial replacement: it has far fewer views, fields and automations than monday.com.
Key features
Message boards, to-dos, card tables (Kanban), group chat, schedules and files in each project
Time tracking and project templates on every plan
Unlimited users from Studio, including clients, contractors and guests
Storage from 5GB on Freelancer to 1TB on Unlimited
Pricing
Free for 1 project and up to 5 users. Freelancer $25/mo (3 active projects, up to 20 users), Studio $59/mo (10 active projects) and Pro $99/mo (25 active projects), with unlimited users from Studio. Unlimited is $299/mo billed annually. Every person you add, including clients, counts as a user. Basecamp pricing, checked Oct 14, 2026.
Pros
Studio ($59/mo) includes unlimited users and 10 active projects
Time tracking on every plan
Simple enough for clients and contractors to use without training
Cons
Plans cap active projects: 3 on Freelancer, 10 on Studio and 25 on Pro
Fewer views, custom fields and automations than monday.com
Its pricing page does not list invoicing or payments
Choose it if your team values simplicity and a flat price more than custom boards.
Example for a 6-person agency that needs time tracking, at list prices checked Oct 14, 2026. monday.com Pro: 10-seat bucket x $19 = $190/mo billed annually. ClickUp Core: 6 x $9 = $54/mo billed yearly. Teamwork.com Basics: 6 x $9.99 = $59.94/mo billed annually, or Accelerate with invoicing at 6 x $24.99 = $149.94/mo. Asana Advanced: 6 x $24.99 = $149.94/mo billed annually. Wrike Business: sold in groups of 5, so 10 x $25 = $250/mo billed annually. AgencyPro Pro: $79 + 5 x $20 = $179/mo billed monthly, including invoicing and a branded portal. Agiled Business (7 seats): $99/mo billed annually. Basecamp Studio: $59/mo flat for 10 active projects.
How to choose a monday.com alternative
Price your exact team size
monday.com rounds up to a seat bucket, and Wrike sells seats in groups of 5 up to 30. ClickUp, Asana and Teamwork.com charge per user, Basecamp is flat, and AgencyPro charges a plan price plus a fee per extra seat. Price your real headcount.
Check which plan has time tracking
monday.com needs Pro. ClickUp has it on Core, Teamwork.com on Basics, Wrike on Business, Basecamp on every plan and AgencyPro on Pro.
Decide how clients take part
Clients can be guests in your project tool (monday.com from Standard, Asana, Teamwork.com, Basecamp) or log in to a portal branded as your agency (AgencyPro, Agiled Business).
Bill from the same records
If you invoice from hours or retainers, look for invoicing that uses the same time entries: Teamwork.com Accelerate, AgencyPro and Agiled include it.
When to stay with monday.com
Your team size lands exactly on a seat bucket and your boards are already built.
You use monday CRM or monday service alongside work management.
Clients do not need to log in and billing is handled cleanly elsewhere.
Notes by agency type
What to weigh first when you replace monday.com, by the kind of work you do.
For marketing agencies
Weigh recurring billing, a place for clients to submit requests and approve content, and a clear view of how much retainer work is left each month. Campaign reporting usually stays in a dedicated analytics tool.
If you run campaigns on monday.com boards and bill retainers elsewhere, compare Teamwork.com Accelerate (retainers and invoicing) and AgencyPro (client portal, requests and invoicing).
Test how clients leave feedback on files. Pinned comments on images and versioned approvals save more time than any task view. Check whether proofing is on the plan you can afford.
monday.com plans do not list file proofing. AgencyPro Pro includes design annotation with versioned approvals, and Asana lists proofing on Advanced.
Look for recurring tasks that recreate each month, subscription billing, and a portal where clients see what was delivered. Rank tracking and audits stay in your SEO tools.
Prioritize milestone billing, change-request tracking and time tracking against estimates. If your developers live in GitHub or Jira, check the integration before anything else.
Multi-discipline teams need capacity planning across people and a review flow that handles images, video and documents. Budget tracking per project matters once you run fixed-fee work.
Proposals, contracts with e-signature, hourly or retainer billing and a secure place to share documents carry more weight than detailed task boards.
Consultancies that bill hours usually need time tracking on the plan they buy: ClickUp Core, Teamwork.com Basics or AgencyPro Pro, rather than monday.com Pro.
Fast client approvals on press releases and a shared record of what was sent and when. Media databases and monitoring are separate tools in almost every stack.
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
A mix of build projects and ongoing retainers means you need both milestone and recurring billing, plus a ticket or request queue for store fixes after launch.
Start with your client list: export it from monday.com if it offers a CSV export, or build the CSV by hand. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are not imported automatically, so recreate active projects and leave closed ones archived in monday.com. On the Plus plan, AgencyPro's migration service helps with setup. Run both tools side by side until your active projects close.
What is the best monday.com alternative for agencies?
It depends on why you are leaving. For per-user pricing with time tracking on the entry plan, ClickUp. For billing from tracked time with free client users, Teamwork.com. For a branded client portal with invoicing, AgencyPro, which is our product. For a flat price, Basecamp.
What is the minimum number of seats on monday.com?
Paid plans start at 3 seats and then rise in buckets, so a team of 4 buys 5 seats and a team of 6 buys 10, according to monday.com's pricing page and help center. The free plan covers up to 2 seats.
Which monday.com plan has time tracking?
Pro and Enterprise. Basic and Standard do not include the time tracking column.
Is ClickUp or Asana cheaper than monday.com?
At most team sizes, yes, because both charge per user. ClickUp Core is $9 and Asana Starter is $10.99 per user per month billed annually, against $12 (Standard) or $19 (Pro) per monday.com seat in a seat bucket.
Does AgencyPro charge per seat?
Yes. Each plan includes one seat and extra seats cost $15 (Basic), $20 (Pro) or $30 (Plus) per month. Seats are added one at a time, and clients are unlimited and free on every plan.
Can I import my data into AgencyPro?
Partly. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are recreated by hand, and the Plus plan includes a migration service to help with setup.
Sources and date checked
Every price, plan limit and feature on this page comes from the vendor's own website, checked Oct 14, 2026. AgencyPro facts come from the AgencyPro pricing page. Vendors change plans often, so confirm on their site before you buy.
For social media agencies
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
How social media agencies use AgencyPro