Toggl Track is a timer-based time tracker that teams like for fast tracking and clear reports. It is free for up to 3 users, Starter adds billable rates, timeline planning and team reports, and Premium adds labor costs, profitability reports, fixed-fee projects and timesheet approvals. Every plan can turn tracked time into a PDF invoice.
Agencies usually look elsewhere when they need invoices they can send and get paid on, when profitability and approvals push them to Premium, or when they want time tracking inside the tool where projects and clients live. The seven tools below cover those cases.
Profitability and approvals are Premium only. Labor costs, profitability reports and timesheet approvals need Premium at $16 per user per month billed annually ($24 monthly).
Invoices are basic PDFs. Toggl's help center says the invoice layout, template and font cannot be changed, and there is no built-in way to mark time entries on an invoice as paid. Paid plans can send invoices to QuickBooks.
Capacity planning costs extra. Capacity Management is a $5 per user per month add-on on top of the per-user plan.
How we compared: on published features and pricing from each vendor's own site, checked Oct 14, 2026. We did not run hands-on tests or use ratings. AgencyPro is our product, so it is listed first, with its limits. Agiled is made by ZTABS, the company behind AgencyPro.
A direct replacement covers the main job agencies use Toggl Track for. A partial replacement covers part of it, so you keep or add another tool for the rest. Prices are US list prices from each vendor's pricing page; confirm before you buy.
1. AgencyPro: best for agencies that want tracked time tied to client projects, requests and invoices
AgencyPro is a client portal, project and billing tool for agencies. Time tracking and timesheets are on Pro, tied to projects, client requests and hourly or credit-based services, and invoices are sent and paid through Stripe or PayPal. It has no automatic time capture, its pricing page does not list timesheet approvals, and it costs more per person than a standalone tracker.
Key features
Time tracking on projects with timesheets (Pro)
Hourly and credit-based services billed to clients (Pro)
Invoicing with Stripe (cards, ACH, wallets) or PayPal (Basic)
Branded client portal with requests, messaging and file storage (Basic)
Capacity management (Pro) and profitability reports (Plus)
Pricing
Basic $39/mo, Pro $79/mo and Plus $149/mo billed monthly ($32.50, $65.83 and $124.17 per month billed annually). Each plan includes 1 seat; extra seats are $15 (Basic), $20 (Pro) or $30 (Plus) per month. Enterprise is priced by quote. AgencyPro pricing, checked Oct 14, 2026.
Pros
Invoices that clients pay online, where Toggl Track produces PDFs
Capacity management included on Pro rather than sold as an add-on
Projects, client portal and invoicing in the same tool as tracked time
Cons
Time tracking needs Pro ($79/mo); it is not on Basic
No automatic time capture, and timesheet approvals are not listed on its pricing page
Each extra seat costs $15 (Basic), $20 (Pro) or $30 (Plus) per month, far more than a standalone tracker
Profitability reports need Plus ($149/mo)
Choose it if you want to replace Toggl Track and your project and client tools together, and bill from tracked time.
2. Harvest: best for invoicing and expenses from tracked time on every plan
Harvest is a time tracker built around invoicing. Time tracking, invoicing and expenses are on every plan, including Free, and Teams adds team reporting, capacity tracking and Stripe, QuickBooks Online and Xero integrations. It is the closest swap for agencies that outgrew Toggl's PDF invoices.
Key features
Time tracking, invoicing and expense tracking on every plan
Team reporting, team capacity tracking and Stripe, QuickBooks Online and Xero integrations on Teams
Profitability reporting, timesheet approvals, an activity log and SAML SSO on Enterprise
Scheduling in Harvest Forecast, billed separately
Pricing
Free for 1 seat and 2 projects. Teams $9 and Enterprise $14 per seat per month billed annually ($11 and $17.50 monthly). Harvest says additional invoices, projects, clients and tasks are billed based on use. Enterprise Plus is custom. Forecast scheduling is billed separately at $5 per person per month billed annually. Harvest pricing, checked Oct 14, 2026.
Pros
Invoices you generate, send and track on every plan, with Stripe for payments
Expenses alongside time on every plan
Profitability and approvals on Enterprise ($14 per seat billed annually), below Toggl Premium
Cons
Additional invoices, projects, clients and tasks are billed based on use
Free covers 1 seat and 2 projects
Forecast scheduling costs $5 per person per month billed annually
Choose it if you bill hourly and want invoices and payments to come straight from tracked time.
3. Clockify: best for the lowest per-user price with invoicing and approvals
Clockify is a time tracker with a free plan and the lowest per-user prices here. Invoicing from tracked time and timesheet approval start on Standard, and budgets, expenses, scheduling and labor cost and profit on Pro, so Toggl Premium features cost less per seat.
Key features
Time tracking with a free plan
Invoices from tracked time, timesheet approval and time off on Standard
Project budgets, expenses, scheduling and labor cost and profit on Pro
Pricing
Free plan. Basic $3.99, Standard $5.49, Pro $7.99 and Enterprise $11.99 per user per month billed annually ($4.99, $6.99, $9.99 and $14.99 monthly). Clockify pricing, checked Oct 14, 2026.
Pros
Timesheet approval on Standard ($5.49 per user billed annually)
Labor cost and profit reports on Pro ($7.99 per user billed annually), half the price of Toggl Premium
Scheduling on Pro without a separate add-on
Cons
Invoicing is not on Free or Basic
Budgets, expenses and scheduling need Pro
No client portal or project delivery workflow
Choose it if you want Toggl Premium-level reports and approvals at a lower price per user.
Direct replacement
4. Timely: best for automatic time capture instead of timers
Timely records time automatically, so teams that forget to start timers log more of their hours. Billable rates and budgets are on every plan, accounting integrations (including invoices sent to QuickBooks Online) on Premium, and capacity management on Unlimited.
Key features
Automatic time tracking on every plan
Billable rates and time or money budgets on every plan; recurring budgets from Premium
Accounting integration on Premium: create invoices and send them to QuickBooks Online
Capacity management and reporting on Unlimited
Pricing
Starter $9, Premium $16 and Unlimited $22 per user per month billed yearly ($11, $20 and $28 monthly). Starter is capped at 5 users and 20 projects, Premium at 50 users. Timely pricing, checked Oct 14, 2026.
Pros
Automatic capture on every plan, which Toggl Track does not offer
Starter at the same $9 per user billed yearly as Toggl Starter
14-day trial with every feature
Cons
Starter is capped at 5 users and 20 projects
Invoicing goes through the QuickBooks Online integration on Premium
Capacity management needs Unlimited ($22 per user billed yearly)
Choose it if your team under-reports hours with timers.
Direct replacement
5. Everhour: best for tracking time inside Asana, ClickUp, monday or Jira
Everhour adds time tracking, budgets and invoicing to the project tool your team already uses, through native integrations with Asana, ClickUp, Jira, Trello, Basecamp, monday and Notion. One paid plan includes every feature.
Key features
Native integrations with Asana, ClickUp, Jira, Trello, Basecamp, monday and Notion on Team
Billing, budgeting and invoicing on Team
Time tracking, projects, reports and data export on the free plan
Pricing
Free for up to 5 seats, without integrations. Team $8.50 per seat per month billed yearly, minimum 5 seats; yearly billing saves 15%. Custom plans start at 50 seats. Everhour pricing, checked Oct 14, 2026.
Pros
Timers inside the tasks your team already works in
Every feature on one paid plan ($8.50 per seat billed yearly)
Free for up to 5 seats
Cons
The free plan does not include integrations
Team has a 5-seat minimum
Works alongside a project tool rather than replacing one
Choose it if your team lives in a project tool and you want tracking and invoicing there.
Direct replacement
6. TrackingTime: best for a free plan for the whole team, with retainers and invoicing on Pro
TrackingTime is a low-cost time tracker with a free plan for unlimited users. Pro adds billing rates, invoicing from tracked time, retainers, expenses and timesheet approvals, and Business adds unlimited external viewers and client users.
Key features
Free plan with unlimited users, tasks and projects
Billing rates, invoicing, retainers, expenses and timesheet approvals on Pro
Unlimited external viewers and client users, and SSO, on Business
Pricing
Free for unlimited users. Starter $4.50, Pro $6.50 and Business $10 per user per month billed annually ($6, $8.50 and $13.50 monthly). TrackingTime pricing, checked Oct 14, 2026.
Pros
Free for unlimited users
Retainers and approvals on Pro ($6.50 per user billed annually)
Clients can view their time on Business
Cons
Invoicing, billing rates and approvals are not on Free or Starter
Client and viewer access is Business only ($10 per user billed annually)
A time tracker: no client portal or project delivery workflow
Choose it if you want everyone tracking for free and pay only when you need invoicing and retainers.
Partial replacement
7. Agiled: best for time, invoices and CRM for a small team
Disclosure: Agiled is made by ZTABS, the same company that makes AgencyPro. The facts here come from Agiled's own pricing and features pages, the same standard as every other tool.
Agiled is a business management app with time tracking, invoices, estimates and expenses next to CRM, projects, proposals and contracts. Seats come bundled by plan, so a small team pays one price. It is lighter on time reports than Toggl Track; its pricing page does not detail time reports or approvals.
Key features
CRM with deal pipelines, projects and tasks, time tracking, invoices, estimates and expenses
Proposals and contracts with e-signing, scheduling pages, forms and tickets
Branded client portal, custom domain and custom SMTP included from Business
Seats included by plan: 1, 3, 7 or 15
Pricing
Starter $24, Pro $59, Business $99 and Scale $199 per month billed annually, with 1, 3, 7 and 15 seats. Extra seats are $20/mo on Pro and up. On Starter and Pro the branded portal is a $15/mo add-on (billed annually). Agiled pricing, checked Oct 14, 2026.
Pros
Pro ($59/mo billed annually) includes 3 seats; Business ($99/mo) includes 7
Invoices, expenses, proposals and CRM in the same app as tracked time
Business adds the branded client portal and QuickBooks and Xero sync
Cons
Time reports and timesheet approvals are not detailed on its pricing page
Starter caps you at 100 invoices, 100 expenses and 10 projects
The pricing page lists annual prices only
Choose it if you are a team of 3 to 7 and want time, invoices and CRM in one app more than detailed time reports.
What it costs for a small team
Example for a 6-person agency that invoices from tracked time and wants profitability reports, at list prices checked Oct 14, 2026. Toggl Track Premium: 6 x $16 = $96/mo billed annually; Starter (no profitability reports): 6 x $9 = $54/mo. Harvest Enterprise (profitability and approvals): 6 x $14 = $84/mo billed annually; Teams: 6 x $9 = $54/mo plus usage charges. Clockify Pro (labor cost and profit): 6 x $7.99 = $47.94/mo billed annually. TrackingTime Pro: 6 x $6.50 = $39/mo billed annually. Everhour Team: 6 x $8.50 = $51/mo billed yearly. Timely Premium (Starter stops at 5 users): 6 x $16 = $96/mo billed yearly. AgencyPro Pro: $79 + 5 x $20 = $179/mo billed monthly, which also covers projects, the client portal and invoicing.
How to choose a Toggl Track alternative
Invoices you can send and get paid on
If you bill hourly, check whether invoices are sent and paid inside the tool: Harvest and AgencyPro do, Clockify and TrackingTime create invoices from time, Toggl Track makes PDFs and Timely sends invoices to QuickBooks Online.
Timers or automatic capture
Teams that forget timers may log more hours with automatic tracking (Timely).
Embedded or standalone
A tracker inside your project tool (Everhour) gets used more than a separate app.
Cost per person
Standalone trackers here run from $3.99 to $16 per user per month billed annually. Multiply by your team, and price the plan with the reports and approvals you need.
When to stay with Toggl Track
Your team already tracks reliably in Toggl Track and reports are what you need.
You invoice from accounting software, so PDF invoices from Toggl are enough.
Your project and billing tools already integrate with Toggl Track.
Notes by agency type
What to weigh first when you replace Toggl Track, by the kind of work you do.
For marketing agencies
Weigh recurring billing, a place for clients to submit requests and approve content, and a clear view of how much retainer work is left each month. Campaign reporting usually stays in a dedicated analytics tool.
Test how clients leave feedback on files. Pinned comments on images and versioned approvals save more time than any task view. Check whether proofing is on the plan you can afford.
Look for recurring tasks that recreate each month, subscription billing, and a portal where clients see what was delivered. Rank tracking and audits stay in your SEO tools.
Prioritize milestone billing, change-request tracking and time tracking against estimates. If your developers live in GitHub or Jira, check the integration before anything else.
Multi-discipline teams need capacity planning across people and a review flow that handles images, video and documents. Budget tracking per project matters once you run fixed-fee work.
Creative teams often forget timers between tasks; Timely captures time automatically. If you also need client review of files, AgencyPro Pro adds proofing next to time tracking.
Proposals, contracts with e-signature, hourly or retainer billing and a secure place to share documents carry more weight than detailed task boards.
Hourly consultancies need approved time on client invoices. Harvest Enterprise, Clockify Standard and TrackingTime Pro include approvals for less than Toggl Premium.
Fast client approvals on press releases and a shared record of what was sent and when. Media databases and monitoring are separate tools in almost every stack.
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
A mix of build projects and ongoing retainers means you need both milestone and recurring billing, plus a ticket or request queue for store fixes after launch.
Start with your client list: export it from Toggl Track if it offers a CSV export, or build the CSV by hand. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are not imported automatically, so recreate active projects and leave closed ones archived in Toggl Track. On the Plus plan, AgencyPro's migration service helps with setup. Run both tools side by side until your active projects close.
What is the best Toggl Track alternative for agencies?
For invoicing and expenses from time, Harvest. For the lowest price with approvals, Clockify. For automatic capture, Timely. For tracking inside your project tool, Everhour. For time tracking inside a client portal with projects and invoicing, AgencyPro, which is our product.
Which Toggl Track plan includes invoicing?
Every plan can create PDF invoices from tracked time. On Free they carry the Toggl logo; paid plans let you use your own. The layout cannot be changed, and paid plans can send invoices to QuickBooks.
How much does Toggl Track cost?
Free for up to 3 users. Starter is $9 per user per month billed annually ($12 monthly) and Premium $16 ($24 monthly). Enterprise is priced by quote, and paid plans have a 30-day trial.
Is Clockify better than Toggl Track?
Clockify is cheaper and includes invoicing and timesheet approval from Standard ($5.49 per user billed annually). Toggl Track is often preferred for its timer and reports. Both have free plans.
Does AgencyPro track time automatically?
No. Time is logged against projects and tasks on Pro and Plus. If you want automatic capture, look at Timely.
Can I import my data into AgencyPro?
Partly. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are recreated by hand, and the Plus plan includes a migration service to help with setup.
Sources and date checked
Every price, plan limit and feature on this page comes from the vendor's own website, checked Oct 14, 2026. AgencyPro facts come from the AgencyPro pricing page. Vendors change plans often, so confirm on their site before you buy.
For social media agencies
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
How social media agencies use AgencyPro