AgencyPro: The Toggl Alternative Built for Agencies
Toggl is a time tracking tool that requires multiple add-on products and integrations for basic agency operations. AgencyPro replaces Toggl and the stack of tools you bolt onto it — client portals, invoicing, retainer tracking, time tracking, CRM — in a single platform built specifically for agencies.
Across every agency vertical we work with, the same Toggl pain points keep coming up. These are the top five reasons agencies move to AgencyPro:
Toggl has zero project management — marketing agencies need a separate tool like Asana or Monday just to manage campaign tasks, deadlines, and dependencies
No invoicing or billing means every billing cycle requires manually exporting Toggl hours into QuickBooks or FreshBooks and reconciling against retainer agreements
Retainer utilization is invisible because Toggl doesn't understand retainer agreements — you track hours but have no idea how they map to client contracts
No client-facing features at all — clients can't see campaign progress, approve deliverables, or review retainer usage without you building manual reports
Toggl tracks hours per project but has no task management — designers can't see briefs, deadlines, revision rounds, or deliverable status without a separate tool
AgencyPro vs Toggl: Quick Feature Comparison
Here's a side-by-side of the 15 most decision-relevant features for agencies evaluating AgencyPro against Toggl.
Feature
AgencyPro
Toggl
Built specifically for agencies
Yes — purpose-built for agency workflows
No — Toggl is a general-purpose tool
Native client portal with custom branding
Yes — included on all plans
No or limited — requires add-on or 3rd-party tool
Built-in invoicing & payments
Yes — invoices, retainers, Stripe payments
Not included — requires QuickBooks/FreshBooks alongside Toggl
Retainer hour tracking
Native — real-time utilization dashboards
Not supported — requires spreadsheets or Harvest
Native time tracking
Yes — connected to projects, tasks & billing
Limited or via paid integration
CRM & sales pipeline
Included — leads, deals, proposal-to-project
Not included — separate HubSpot/Pipedrive seat
Proposals & e-signatures
Included — proposal templates with sign-off
Not in Toggl — requires PandaDoc/Proposify
Client deliverable approvals
Structured approval workflows with audit trail
Email-based or unstructured comments
Project profitability reporting
Real-time margin per project & client
Task velocity metrics, not financial
Capacity & resource planning
Included — team utilization across clients
Premium-tier or missing in Toggl
Recurring/retainer billing
Automated monthly invoices with utilization
Manual — done in accounting software
Custom branding for client portal
Logo, colors, custom domain included
Not available or top-tier only
Per-client workspaces
Yes — isolated, branded per client
Generic workspaces, not client-isolated
Pricing model
Flat plan — unlimited clients & contractors
Per-seat — costs balloon as team grows
All-in-one (replaces 4-5 SaaS tools)
Yes — PM + portal + billing + CRM + time
Single-purpose — requires a stack to operate
Why Agencies Switch From Toggl to AgencyPro
Campaign Management with Built-In Time Tracking
Marketing agencies need campaign workflows and time tracking in the same tool. AgencyPro lets you build multi-phase campaign plans with task dependencies, assign work to strategists and specialists, and track time directly against campaign tasks — all without leaving the platform. You eliminate the Toggl-plus-Asana combination and the data reconciliation headaches that come with it.
Automated Retainer Billing
Most marketing agencies bill on monthly retainers, and Toggl gives you raw hours with no connection to client contracts. AgencyPro ties tracked time directly to retainer agreements, shows real-time utilization against monthly caps, sends alerts when hours are running low or over, and generates retainer invoices automatically. The entire billing cycle that takes hours with Toggl and QuickBooks takes minutes.
Client Portal for Campaign Visibility
Marketing clients want to see what you're working on without requesting a status update. AgencyPro's branded client portal shows campaign progress, deliverable status, retainer utilization, and pending approvals — giving clients self-service visibility that builds trust. Toggl has no client-facing capabilities whatsoever.
Eliminate Your Integration Tax
A typical Toggl-based marketing agency uses Toggl for time tracking, Asana for projects, QuickBooks for invoicing, a spreadsheet for retainers, and email for client updates. That's five disconnected tools with duplicated data entry, sync failures, and no unified reporting. AgencyPro consolidates all of this into one platform with one source of truth for your agency's operations.
Creative Project Management with Time Tracking Built In
Design agencies need to manage creative briefs, assign tasks to designers, track revision rounds, and monitor deadlines — with time tracking embedded in every step. AgencyPro connects your project timelines and task assignments directly to time entries, so tracked hours have immediate context. No more toggling between Toggl and a separate project tool to understand where time went.
Toggl Alternative by Agency Type
Toggl struggles differ by agency type. Jump to your industry below to see the specific Toggl limitations agencies in your vertical run into and how AgencyPro solves them.
For Marketing Agencies
Toggl Track does one thing well: it runs a timer. But marketing agencies need far more than a stopwatch. You're managing multi-channel campaigns across SEO, PPC, content, and email for a roster of retainer clients, coordinating strategists and specialists, and billing clients on complex retainer agreements. Toggl forces you to bolt on Asana for project management, QuickBooks for invoicing, and a spreadsheet for retainer tracking — turning your operations into a fragile patchwork. AgencyPro replaces that entire stack with a single platform purpose-built for marketing agency operations.
Where Toggl Falls Short
Toggl has zero project management — marketing agencies need a separate tool like Asana or Monday just to manage campaign tasks, deadlines, and dependencies
No invoicing or billing means every billing cycle requires manually exporting Toggl hours into QuickBooks or FreshBooks and reconciling against retainer agreements
Retainer utilization is invisible because Toggl doesn't understand retainer agreements — you track hours but have no idea how they map to client contracts
How AgencyPro Solves It
Campaign Management with Built-In Time Tracking
Marketing agencies need campaign workflows and time tracking in the same tool. AgencyPro lets you build multi-phase campaign plans with task dependencies, assign work to strategists and specialists, and track time directly against campaign tasks — all without leaving the platform. You eliminate the Toggl-plus-Asana combination and the data reconciliation headaches that come with it.
Automated Retainer Billing
Most marketing agencies bill on monthly retainers, and Toggl gives you raw hours with no connection to client contracts. AgencyPro ties tracked time directly to retainer agreements, shows real-time utilization against monthly caps, sends alerts when hours are running low or over, and generates retainer invoices automatically. The entire billing cycle that takes hours with Toggl and QuickBooks takes minutes.
Key Features for Marketing Teams
Campaign Workflow Management.Multi-phase campaign plans with task dependencies, milestones, and team assignments across SEO, PPC, content, and email channels.
Integrated Time Tracking.Native timers and manual entries that tie directly to campaign tasks, retainer agreements, project budgets, and automated invoicing.
Retainer Management.Automated retainer tracking with utilization dashboards, monthly hour caps, rollover rules, overage alerts, and one-click invoicing.
Design agencies adopt Toggl to track billable hours, then quickly realize they still need a project management tool for creative workflows, an invoicing tool for billing, and an approval tool for client feedback. Toggl becomes just one piece of a four-tool puzzle with no glue holding it together. Your designers waste time switching between apps, and your operations manager wastes hours reconciling time data against project budgets and client invoices. AgencyPro gives design agencies time tracking embedded in a complete creative operations platform — from project brief to final delivery to paid invoice.
Where Toggl Falls Short
Toggl tracks hours per project but has no task management — designers can't see briefs, deadlines, revision rounds, or deliverable status without a separate tool
No creative proofing or client approval workflow means design agencies cobble together email, Slack, and file-sharing tools for feedback rounds
Billing requires manually exporting Toggl time reports and recreating them as invoices in a separate tool every billing cycle
How AgencyPro Solves It
Creative Project Management with Time Tracking Built In
Design agencies need to manage creative briefs, assign tasks to designers, track revision rounds, and monitor deadlines — with time tracking embedded in every step. AgencyPro connects your project timelines and task assignments directly to time entries, so tracked hours have immediate context. No more toggling between Toggl and a separate project tool to understand where time went.
Client Approval & Proofing Workflows
Design deliverables need structured client review. AgencyPro's client portal provides a branded space where clients view deliverables, leave contextual feedback, approve final versions, and request revisions — with revision rounds tracked against contract limits. Toggl offers zero client-facing functionality, forcing design agencies into email-based approval chaos.
Key Features for Design Teams
Creative Workflow Management.Manage design projects from brief through delivery with phased timelines, task assignments, revision tracking, and deadline management.
Contextual Time Tracking.Track time directly against design tasks and deliverables with automatic project and budget allocation — no manual exports needed.
Client Proofing Portal.Branded review space where clients provide structured feedback, approve deliverables, and request revisions with round tracking.
SEO agencies live on monthly retainers, and Toggl gives you a timer with no understanding of what a retainer even is. You track hours in Toggl, manage keyword campaigns in a PM tool, reconcile hours against retainer agreements in a spreadsheet, and generate invoices in yet another tool. Every month, that four-tool juggling act costs you hours of administrative work and introduces billing errors. AgencyPro replaces this fragmented workflow with a unified platform where time tracking, retainer management, campaign workflows, and invoicing are connected out of the box.
Where Toggl Falls Short
Toggl has no retainer management — SEO agencies manually compare tracked hours against monthly retainer caps using spreadsheets every billing cycle
No project management for SEO campaigns means technical audits, content calendars, and link building tasks live in a separate tool disconnected from time data
Monthly client reporting requires pulling time data from Toggl, project status from your PM tool, and financial data from your invoicing tool — then combining them manually
How AgencyPro Solves It
Retainer-First Operations
SEO agencies run almost entirely on monthly retainers, and AgencyPro was designed for this billing model. Set monthly hour caps per client, track utilization in real time, configure rollover rules, receive automatic alerts when hours are running high or low, and generate retainer invoices with one click. The spreadsheet-based retainer tracking you do alongside Toggl becomes completely unnecessary.
SEO Campaign Workflow Management
Technical audits, on-page optimization, content production, and link building are interconnected workstreams with dependencies and deadlines. AgencyPro lets you manage these as structured campaigns with task assignments, phase milestones, and progress tracking — with time automatically tracked against the correct campaign tasks. No more switching between Toggl and a separate PM tool.
Key Features for SEO Teams
Retainer Tracking & Alerts.Real-time retainer utilization with monthly hour caps, rollover configuration, overage alerts, and automated invoicing tied to retainer agreements.
SEO Campaign Workflows.Structured campaign management for technical SEO, content production, link building, and on-page optimization with task dependencies.
Integrated Time Tracking.Track time against specific SEO tasks and campaigns with automatic retainer allocation and budget tracking — no manual exports.
Web development agencies use Toggl to track developer hours, then need Jira or Linear for sprint management, QuickBooks for invoicing, and a spreadsheet to monitor project budgets. That's four tools that don't talk to each other, creating a gap between hours tracked and dollars billed. Your project manager spends hours every week reconciling time entries against sprint progress and project budgets. AgencyPro connects the entire workflow — from sprint planning to time tracking to budget monitoring to client invoicing — so development agencies can operate from a single platform.
Where Toggl Falls Short
Toggl tracks developer hours in isolation — there's no connection between tracked time and sprint tasks, project milestones, or budget burn rates
No project budget monitoring means development agencies discover they've blown past estimates only when someone manually calculates total Toggl hours against the original scope
Client invoicing requires exporting time from Toggl, formatting it for the client, creating an invoice in a separate tool, and manually matching entries to billable categories
How AgencyPro Solves It
Project Management with Integrated Time Tracking
Development agencies plan in phases — discovery, design, development, QA, launch. AgencyPro lets you build phased project plans with task dependencies, assign developers and designers, and track time directly against specific tasks and phases. Budget burn updates in real time as your team works, eliminating the disconnect between Toggl's raw hours and your actual project health.
Real-Time Budget Monitoring
Knowing you've tracked 200 hours means nothing without knowing the project was estimated at 180. AgencyPro tracks budget consumption in real time, showing percentage complete against estimated hours and dollars for each project phase. Project managers see budget warnings before overruns happen — something that requires manual calculation with standalone Toggl.
Key Features for Web Dev Teams
Phased Project Plans.Structure development projects with discovery, design, build, QA, and launch phases including task dependencies and milestone gates.
Budget Burn Tracking.Real-time budget consumption against estimates per phase and per project with automated alerts at configurable thresholds.
Developer Time Tracking.Task-level time tracking with timers, manual entries, and timesheet approvals tied directly to project phases and budgets.
Creative agencies produce complex, multi-deliverable projects — brand identities, integrated campaigns, video content, print collateral — with cross-disciplinary teams of art directors, designers, copywriters, and producers. Toggl can track hours for each person, but that's where its usefulness ends. It can't manage creative briefs, coordinate team handoffs, facilitate client approvals, track revision scope, or generate invoices. Your agency ends up running Toggl alongside three or four other tools, none of which share data. AgencyPro provides the unified creative operations platform that replaces this fragmented stack.
Where Toggl Falls Short
Toggl has no creative workflow management — art directors, designers, and copywriters need a separate tool for briefs, task assignments, and handoff coordination
Client approval cycles are invisible to Toggl because it has no concept of deliverables, feedback rounds, or formal sign-offs
Revenue and profitability per project is unknowable with Toggl alone — you need to manually combine time data with billing rates and project scope from other systems
How AgencyPro Solves It
End-to-End Creative Workflow Management
Creative projects flow through briefing, concepting, production, client review, and delivery. AgencyPro structures this entire workflow with task dependencies, role-based assignments, and phase gates — with time tracked at every step. Your team works within one system instead of tracking time in Toggl and managing work in Asana or Basecamp.
Client Review & Approval Process
Creative work requires structured feedback cycles. AgencyPro's client portal lets you present deliverables for review, collect contextual feedback, track revision rounds against contract scope, and capture formal approvals. This structured process replaces the email threads and Slack messages that accumulate when Toggl-based agencies have no approval system.
Key Features for Creative Teams
Creative Project Workflows.Structured phases for briefing, concepting, production, review, and delivery with role-based task assignments and dependency management.
Client Approval Portal.Branded space for client deliverable review, contextual feedback, revision tracking, and formal approval capture.
Team Resource Planning.Visual capacity management across your creative team with real-time utilization, availability forecasting, and workload balancing.
Consulting agencies bill by the hour, making time tracking essential — but Toggl stops at tracking. It doesn't manage consulting engagements, generate invoices from tracked time, provide clients with a professional portal, or give you pipeline visibility into upcoming work. Your operations team manually exports Toggl time sheets, formats them for client review, creates invoices in a separate tool, and updates engagement budgets in a spreadsheet. AgencyPro eliminates this manual overhead by connecting consultant time tracking directly to engagement management, client communications, and billing.
Where Toggl Falls Short
Toggl has no engagement or project structure — consulting teams track hours against generic project names with no phases, milestones, or deliverable tracking
Invoice generation requires exporting Toggl time data, formatting detailed time sheets for client scrutiny, and manually creating invoices in a billing tool
No CRM or pipeline management means consulting agencies track prospects and proposals in a separate system with no connection to delivery operations
How AgencyPro Solves It
Engagement Management with Time Tracking
Consulting engagements have phases — assessment, strategy, implementation, review. AgencyPro lets you structure engagements with phases, deliverables, and milestones while your consultants track time directly against specific engagement tasks. Time data has immediate context instead of living in Toggl's flat project list with no connection to engagement scope or deliverables.
Professional Time-Sheet-to-Invoice Workflow
Consulting clients scrutinize invoices closely. AgencyPro generates detailed invoices directly from tracked time entries with consultant names, dates, task descriptions, and hourly rates. No more exporting Toggl data, reformatting it for client presentation, and manually entering it into an invoicing tool. The entire billing cycle is automated and auditable.
Key Features for Consulting Teams
Engagement Workflows.Structured consulting engagement phases with deliverables, milestones, task assignments, and budget tracking per phase.
Consultant Time Tracking.Detailed time entries with task descriptions, consultant attribution, and automatic rate application for billing accuracy.
Automated Invoicing.Generate detailed client invoices from time entries with consultant names, dates, tasks, rates, and engagement phase breakdowns.
PR agencies run on retainers, and every month involves media outreach, press release production, event coordination, crisis response, and client reporting — across multiple accounts simultaneously. Toggl tracks the hours your team spends on these activities, but that's all it does. It can't manage campaign workflows, monitor retainer utilization, generate client invoices, or provide account dashboards. PR agencies end up patching together Toggl with a PM tool, an invoicing tool, and reporting spreadsheets — a fragmented setup that wastes senior team time on administration. AgencyPro consolidates PR agency operations into one platform.
Where Toggl Falls Short
Toggl cannot track retainer utilization against monthly agreements — PR account managers manually compare hours to retainer caps using spreadsheets each month
No campaign or workflow management means media outreach plans, press release production, and event timelines live in a separate tool disconnected from time tracking
Monthly client reports require combining Toggl time data with activity summaries from email, PM tools, and media tracking platforms into a manual deliverable
How AgencyPro Solves It
Retainer Management Built for PR
PR retainers often include a mix of monthly hours and specific deliverables — press releases, media outreach targets, monthly reports. AgencyPro tracks both hour-based and deliverable-based retainer components, shows utilization in real time, and alerts account managers when contracts are running over or under. Toggl only sees hours — it has no concept of retainer scope or deliverable commitments.
PR Campaign Workflow Management
Media pitching campaigns, product launches, and event PR require structured workflows with task sequences and deadlines. AgencyPro lets you manage these campaigns with task assignments, dependencies, and milestone tracking while your team tracks time directly against campaign activities. No more running Toggl alongside a separate PM tool for campaign coordination.
Key Features for PR Teams
PR Retainer Tracking.Monitor retainer utilization combining hours and deliverable commitments with real-time dashboards, alerts, and monthly roll-up reporting.
Campaign Workflow Management.Structured workflows for media pitching, press releases, event coordination, and launch campaigns with task sequencing and deadlines.
Integrated Time Tracking.Track time against specific PR activities and campaigns with automatic retainer allocation and billable categorization.
Video production agencies track time across pre-production, shoots, and post-production — but Toggl treats every hour the same regardless of production phase, crew member rate, or budget impact. A director's hour and an intern's hour look identical in Toggl, and there's no way to compare tracked time against production budgets that include equipment, locations, and talent alongside crew time. You end up managing production schedules in one tool, tracking time in Toggl, monitoring budgets in a spreadsheet, and invoicing in QuickBooks. AgencyPro unifies production management and time tracking so every tracked hour has production context.
Where Toggl Falls Short
Toggl has no production phase awareness — you can't see how hours break down across pre-production, production, and post-production or track budget burn per phase
No production budget management means crew time, equipment costs, location fees, and talent expenses are tracked in separate spreadsheets disconnected from Toggl data
Client review and approval for scripts, storyboards, rough cuts, and final deliverables happens entirely outside Toggl in email threads and file-sharing tools
How AgencyPro Solves It
Production Phase Management
Video projects flow through distinct phases — scripting and storyboarding, pre-production planning, principal photography, editing, color and sound, and delivery. AgencyPro structures productions with these phases, each with their own tasks, budgets, and deadlines. Your crew tracks time against specific production phases, so you see exactly where hours are consumed across the production lifecycle.
Comprehensive Budget Tracking
Production budgets aren't just crew hours. They include equipment rentals, location permits, talent fees, music licensing, and post-production costs. AgencyPro tracks all cost categories against production budgets in real time, combining crew time costs with expense line items. You see true production margins — not just Toggl's isolated hour count that ignores every other cost component.
Key Features for Video Teams
Production Phase Workflows.Structured pre-production, production, and post-production phases with task dependencies, milestone gates, and phase-specific budgets.
Crew Time Tracking.Track crew hours per production phase with role-specific rates, day-rate support, and automatic budget impact calculation.
Production Budgeting.Track crew time, equipment, locations, talent, and post-production costs against project budgets with real-time margin visibility.
Social media agencies manage high-volume, recurring work across dozens of client accounts — content strategy, creation, client approvals, scheduling, community management, and monthly reporting. Every month the cycle repeats. Toggl can tell you how many hours your team spent on each client, but it can't manage the content production workflow, automate the recurring monthly cycle, track retainer utilization, or give clients a portal to approve content. Social media agencies using Toggl inevitably add a PM tool, a retainer spreadsheet, and an invoicing tool — quadrupling their administrative overhead. AgencyPro replaces the entire stack.
Where Toggl Falls Short
Toggl has no recurring workflow capability — social media agencies manually recreate the same monthly task lists for every client instead of automating the production cycle
No retainer tracking means account managers manually reconcile Toggl hours against retainer agreements for every client every month in spreadsheets
Content approval is completely absent from Toggl — clients can't review content batches, approve posts, or provide feedback without external tools and email chains
How AgencyPro Solves It
Automated Monthly Content Workflows
Social media agencies repeat the same production cycle for every client every month — strategy, content creation, approval, scheduling, reporting. AgencyPro automates this recurring workflow so tasks generate automatically with correct team assignments and deadlines. Stop spending the first day of every month manually creating task lists in a PM tool and then tracking time separately in Toggl.
Multi-Client Retainer Operations
Managing 15, 25, or 50 social media retainers requires knowing exactly where each account stands against its monthly allocation. AgencyPro provides real-time retainer utilization for every client, automated alerts when accounts are running over or under, and one-click monthly invoicing. This replaces the hour-by-hour reconciliation spreadsheet that Toggl forces upon social media agencies.
Key Features for Social Teams
Recurring Content Workflows.Automated monthly production cycles with pre-assigned tasks for strategy, content creation, approvals, scheduling, and reporting per client.
Multi-Client Retainer Dashboard.Real-time retainer utilization across all accounts with monthly hour caps, overage alerts, and usage trend tracking.
Content Approval Portal.Client-facing interface for reviewing content batches, approving posts, requesting revisions, and providing structured feedback.
Ecommerce agencies juggle store builds, platform migrations, ongoing optimization retainers, paid advertising management, and email marketing — often for the same client simultaneously. Toggl can track hours across these workstreams, but it treats them as disconnected time entries with no understanding of project phases, budget constraints, or billing models. Your operations team manually pieces together Toggl exports, project status updates from a PM tool, and invoices from accounting software to get a picture of each client engagement. AgencyPro provides the unified multi-service management platform ecommerce agencies need.
Where Toggl Falls Short
Toggl cannot manage the complexity of ecommerce builds with multiple phases, dependencies, and cross-functional teams — tracked hours float without project structure
Multi-service billing per client (fixed-price builds, monthly retainers, hourly ad hoc) requires manually splitting and categorizing Toggl time exports across billing models
No unified client view means an ecommerce client with a store build, SEO retainer, and PPC management appears as three disconnected time entries with no holistic picture
How AgencyPro Solves It
Multi-Service Client Management
An ecommerce client might have a Shopify migration project, a monthly SEO retainer, and hourly PPC management running concurrently. AgencyPro provides a unified client view with separate projects, billing structures, and team assignments per service line — all visible in one place. This holistic view is impossible with Toggl because it only sees individual time entries with no client relationship context.
Phased Project Management for Builds
Ecommerce store builds involve discovery, design, development, data migration, QA, and launch — with task dependencies and multiple specialists. AgencyPro structures these as phased projects with milestone gates, dependency tracking, and per-phase budgets. Your team tracks time within this structure, so project health is visible in real time instead of requiring manual Toggl-to-spreadsheet reconciliation.
Key Features for E-commerce Teams
Unified Client Accounts.Manage multiple projects, retainers, and billing structures per ecommerce client with a consolidated engagement view.
Ecommerce Build Templates.Pre-structured project templates for store builds, platform migrations, and redesigns with phased timelines, dependencies, and milestone gates.
Multi-Model Billing.Support fixed-price, retainer, and hourly billing per client with automatic time routing and consolidated monthly invoicing.
Most agencies are fully operational on AgencyPro within a week. Here's what migration looks like, step by step:
1
Export your data from Toggl
Export projects, tasks, clients, and contacts from Toggl as CSV. Your existingToggl workspace stays intact — migration is additive, not destructive.
2
Import into AgencyPro
Use AgencyPro's guided CSV import to map your Toggl clients, projects, and tasks into structured agency workspaces. Our onboarding team can do the import for you on paid plans.
3
Configure client portals & branding
Set up your branded client portal with your logo, colors, and custom domain. Decide which clients get portal access and what they can see — deliverables, invoices, retainer usage, communications.
4
Set up billing & retainers
Move recurring retainer billing into AgencyPro so you can stop reconcilingToggl hours with QuickBooks invoices. Connect Stripe for payments, define retainer terms, and let invoices generate automatically.
5
Run both tools in parallel for a week
Don't cancel Toggl on day one. Run both in parallel for 5-7 days to verify everything migrated correctly. Then sunset Toggl and the 3-4 bolt-on tools you no longer need.
“Toggl was great at one thing — tracking time — but our marketing ops also needed projects, billing, and a client portal. AgencyPro replaced Toggl plus three other tools and the integration mess that connected them.”
— Representative customer scenario, verified on Trustpilot
Everything Toggl Doesn't Include — And AgencyPro Does
Toggl solves a slice of the agency operations problem. AgencyPro covers the full lifecycle — from lead to proposal to project to invoice to retainer to renewal.
Campaign Workflow Management
Multi-phase campaign plans with task dependencies, milestones, and team assignments across SEO, PPC, content, and email channels.
Integrated Time Tracking
Native timers and manual entries that tie directly to campaign tasks, retainer agreements, project budgets, and automated invoicing.
Retainer Management
Automated retainer tracking with utilization dashboards, monthly hour caps, rollover rules, overage alerts, and one-click invoicing.
Client Portal
Branded dashboards where clients view campaign progress, retainer usage, pending approvals, and deliverable status in real time.
Invoicing & Billing
Generate invoices from tracked time, retainer agreements, or project milestones — no QuickBooks or external accounting tool required.
Agency Analytics
Revenue by client, campaign profitability, team utilization rates, and retainer health — operational intelligence Toggl cannot provide.
Creative Workflow Management
Manage design projects from brief through delivery with phased timelines, task assignments, revision tracking, and deadline management.
Contextual Time Tracking
Track time directly against design tasks and deliverables with automatic project and budget allocation — no manual exports needed.
Client Proofing Portal
Branded review space where clients provide structured feedback, approve deliverables, and request revisions with round tracking.
Automated Invoicing
Generate invoices from tracked time, project milestones, or retainer agreements without manually exporting data to another tool.
AgencyPro vs Toggl: Pricing Comparison
Toggl typically uses per-seat pricing that scales with your team and requires paid bolt-on tools for invoicing, time tracking, and client portals. AgencyPro is a flat plan with unlimited clients and contractors, billed per agency seat — not per client.
Cost Category
AgencyPro
Toggl Stack
Project management
Included
Toggl per-seat
Time tracking
Included — native
Harvest / Toggl ~$10-15/user/mo
Invoicing & payments
Included — Stripe-connected
QuickBooks/FreshBooks ~$30-60/mo
Client portal
Included — custom branding
SuiteDash/Copilot ~$30-50/mo
CRM & pipeline
Included
HubSpot/Pipedrive ~$15-50/user/mo
Proposals & e-sign
Included
PandaDoc/Proposify ~$19-49/mo
Total monthly cost (8-person agency)
From $99/mo flat
$400-700+/mo across 5 tools
Pricing estimates based on published list prices for tools commonly paired with Toggl. See full AgencyPro pricing for details.
Frequently Asked Questions
Is AgencyPro's time tracking as good as Toggl's?
AgencyPro offers native time tracking with one-click timers, manual entries, timesheet approvals, and idle detection. The key difference is context — tracked time is connected to projects, retainers, budgets, and invoices automatically. You get the same ease of tracking with far more operational value from every tracked hour.
We've built our workflow around Toggl + Asana + QuickBooks — is migration worth the disruption?
Agencies that consolidate into AgencyPro typically save 5-10 hours per week on data reconciliation, eliminate billing errors from manual exports, and gain operational visibility they never had. Most teams complete migration in under two weeks while running tools in parallel briefly.
Can we still export time data for accounting purposes?
Yes. AgencyPro supports detailed time exports in multiple formats. However, since AgencyPro includes built-in invoicing and financial reporting, most agencies find they no longer need to export time data to a separate accounting tool for billing purposes.
Does AgencyPro support Toggl's project-based time tracking?
AgencyPro goes further — time is tracked per task within projects, tied to specific clients and retainer agreements, and automatically allocated to the correct billing structure. You get project-level and task-level granularity with financial context that Toggl's standalone timer lacks.
We love Toggl's simple interface — is AgencyPro complicated?
AgencyPro keeps time tracking just as simple — one-click timers, keyboard shortcuts, and manual entry. The difference is everything else. You gain project management, client approvals, and invoicing without adding complexity to the time tracking experience your designers already know.
Can we track time per design deliverable, not just per project?
Yes. AgencyPro supports task-level time tracking within projects, so you can see exactly how many hours went into a logo concept, a website mockup, or a brand guideline document. This granularity feeds directly into project profitability and scope analysis.
How does revision tracking work?
Define the number of included revision rounds per deliverable or project phase. AgencyPro tracks each client feedback cycle automatically. When revisions exceed the contract scope, the system flags it and can trigger additional billing at your defined rate before more work proceeds.
What about Toggl Plan — doesn't that cover project management?
Toggl Plan is a separate product with separate pricing that offers basic timeline planning. It still lacks client portals, invoicing, profitability tracking, revision management, and creative proofing. You'd need Toggl Track plus Toggl Plan plus an invoicing tool — three subscriptions with no true integration versus AgencyPro's single platform.
Can AgencyPro track time as granularly as Toggl?
Yes. AgencyPro supports task-level time tracking with one-click timers, manual entries, and timesheet reviews. The added value is that every tracked minute automatically maps to a client retainer, campaign task, and budget — context Toggl doesn't provide without manual reconciliation in spreadsheets.
We track time in Toggl for 20+ SEO clients — how painful is migration?
AgencyPro's onboarding team helps you set up client accounts, retainer agreements, and campaign templates. Import your client list and configure retainer terms for each. Your team starts tracking in AgencyPro immediately while historical Toggl data remains accessible for reference. Most SEO agencies are fully migrated within two weeks.
Replace Toggl With One Platform Built for Agencies
Agencies switch from Toggl to AgencyPro to consolidate project management, client portals, retainer billing, and time tracking into one platform — at a lower total cost than the stack Toggl requires.