Agency Handy is a client portal and agency management tool for small agencies. It is good at breadth on every plan: the portal, CRM, productized and custom services, tasks, invoicing and subscriptions, proposals, tickets, file feedback and time tracking are all on Freelancer, and pricing is flat by user band.
Agencies look elsewhere when their team size falls between the plans, when they need a custom domain or API on the entry plan, or when they want clearer regular pricing than a promo-led pricing page. The seven tools below cover those cases.
Plans jump from 1 user to 10. Freelancer covers 1 user and Team Starter covers 10, so a 2- or 3-person team pays $99/mo for Team Starter.
Custom domain and API start on Team Starter. Freelancer has no custom domain, custom email, API keys or webhooks, and is capped at 100 leads.
Promo-led pricing. The pricing page leads with promo-code yearly, 3-year and lifetime deals, and its FAQ says there is no refund after you cancel.
How we compared: on published features and pricing from each vendor's own site, checked Oct 14, 2026. We did not run hands-on tests or use ratings. AgencyPro is our product, so it is listed first, with its limits. Agiled is made by ZTABS, the company behind AgencyPro.
A direct replacement covers the main job agencies use Agency Handy for. A partial replacement covers part of it, so you keep or add another tool for the rest. Prices are US list prices from each vendor's pricing page; confirm before you buy.
1. AgencyPro: best for small teams that fall between Agency Handy's user bands
AgencyPro covers the same core as Agency Handy: a branded portal with custom domain, client requests and services, projects, invoicing and unlimited clients on Basic, then proposals and contracts, tickets, time tracking, credit-based services and versioned proofing on Pro. Seats are priced one at a time, so a 3-person team pays for 3 seats rather than a 10-user plan.
Key features
Branded client portal with custom domain, messaging, file storage and client onboarding (Basic)
Projects and client requests on Kanban and list views, with unlimited clients on every plan
Invoicing with Stripe (cards, ACH, wallets) or PayPal, payment reminders and late fees
Quotes, proposals and contracts with e-signatures, a leads pipeline and intake forms (Pro)
Time tracking, credit-based and hourly services, tickets, SLA tracking and capacity management (Pro)
Design and video annotation with versioned proofing and approvals (Pro)
AI Assistant, Agents and Chatbot on every plan, with 500 to 10,000 AI credits a month by plan
Pricing
Basic $39/mo, Pro $79/mo and Plus $149/mo billed monthly ($32.50, $65.83 and $124.17 per month billed annually). Each plan includes 1 seat; extra seats are $15 (Basic), $20 (Pro) or $30 (Plus) per month. Enterprise is priced by quote. AgencyPro pricing, checked Oct 14, 2026.
Pros
Custom domain and portal branding from Basic ($39/mo)
Pay for the seats you use: 3 people on Basic cost $39 + 2 x $15 = $69/mo billed monthly
Capacity management, SLA tracking and versioned proofing on Pro
Cons
Proposals, tickets and time tracking need Pro ($79/mo); Agency Handy includes them on every plan
On Pro, a team of 3 or more costs more than Agency Handy Team Starter ($99/mo for 10 users)
API and webhooks need Plus ($149/mo)
The CSV importer brings in clients and services only; projects and files are set up by hand
Choose it if you have 2 to 4 people, want a custom domain on the entry plan, and prefer paying per seat to buying a 10-user band.
2. ManyRequests: best for request-based creative agencies that want proofing on the entry plan
ManyRequests is a client portal for request-based agencies, with a service catalog, request forms, subscription billing, CRM, time tracking, a custom domain and design and video proofing on Core. Seats are priced individually on top of the plan.
Key features
Client portal with custom domain, service catalog, request forms, billing and CRM on Core
Design and video proofing, with comments left on the asset
Time tracking, reporting, Zapier and portal extensions on every plan
Pro adds workload management, webhooks, Slack, custom email notifications and removing "Powered by"
Pricing
Core $39/mo and Pro $79/mo billed annually ($59 and $99 billed monthly), each with 1 seat. Extra seats are $15 to $20/mo on Core and $25 to $30/mo on Pro, depending on billing. Enterprise starts at $1,000/mo. ManyRequests pricing, checked Oct 14, 2026.
Pros
Custom domain on Core, where Agency Handy needs Team Starter
Design and video proofing with comments on the asset
Free migration support on all plans, according to its FAQ
Cons
Its pricing page does not list proposals or tickets
Each extra seat costs $15 to $30 per month depending on plan and billing
API access is Enterprise only (from $1,000/mo)
Choose it if you run a design, video or content request queue and want a custom domain from the first plan.
3. Wayfront: best for productized agencies with 5 or more people
Wayfront (formerly SPP) is a white-label client portal for productized service agencies, with order forms, checkout, a service catalog, subscriptions and invoices, plus tickets, tasks and a CRM. Base includes 5 seats and Pro includes 10.
Key features
White-label client portal with order forms, checkout, a service catalog, subscriptions and invoices
Tickets, project and task management and a CRM with unlimited clients on Base
Pro adds client coworkers and a white-label reseller mode
Integration API as an add-on ($240/mo billed annually, $300 monthly)
Pricing
Base $99/mo billed annually or $129 monthly (5 seats). Pro $249/mo billed annually or $299 monthly (10 seats). Plus is priced on a call. Extra seats are $18/mo billed annually or $20 monthly. Wayfront pricing, checked Oct 14, 2026.
Pros
5 seats included on Base ($99/mo billed annually)
Order forms and checkout built for selling packaged services
Pro adds client coworkers and a white-label reseller mode
Cons
Entry price is $99/mo billed annually or $129 monthly, even for one person
API access is an add-on (+$240/mo billed annually, $300 monthly)
Positioned for repeatable, packaged services rather than custom-scoped projects
Choose it if you sell packaged services and want order forms and checkout, with 5 to 10 seats included.
4. SuiteDash: best for unlimited staff and white-labeling at a flat price
SuiteDash includes unlimited clients and staff, white-labeling and a custom-branded mobile app on every plan, with CRM, invoicing, subscriptions, projects and email marketing. Proposals start on Thrive ($49/mo), and automations and support tickets need Pinnacle ($99/mo).
Key features
Unlimited CRM contacts, staff and client portals on every plan, with white-labeling and a custom-branded mobile app
Modules for invoicing, subscriptions, projects and tasks, time tracking, appointment scheduling and file sharing
Email marketing on Start; drip autoresponders, proposals, deal pipelines and client-side live chat on Thrive
Pinnacle adds the automation toolkit, FLOWs onboarding, support tickets, an LMS and task dependencies
Pricing
Start $19/mo, Thrive $49/mo and Pinnacle $99/mo ($180, $480 and $960 per year). Storage is 100GB, 500GB and 2TB; extra storage is $5/mo per 250GB. Unlimited clients and staff on every plan. SuiteDash pricing, checked Oct 14, 2026.
Pros
Unlimited staff on every plan, so team size never moves you up a band
White-labeling and a custom-branded mobile app from Start ($19/mo)
Email marketing, and an LMS on Pinnacle if you sell training
Cons
Proposals start on Thrive and support tickets are Pinnacle only; Agency Handy includes both on every plan
The pricing page does not break every module down by plan
Start includes 100GB of storage; Thrive has 500GB and Pinnacle 2TB
Choose it if your team is growing past Agency Handy's user bands or you want unlimited staff without per-seat costs.
5. Agiled: best for CRM, documents and invoicing with seats bundled by plan
Disclosure: Agiled is made by ZTABS, the same company that makes AgencyPro. The facts here come from Agiled's own pricing and features pages, the same standard as every other tool.
Agiled is a business management app with CRM and deal pipelines, projects, time tracking, invoices, proposals and contracts with e-signing, forms and tickets, and a branded client portal from Business. Seats come in steps of 1, 3, 7 and 15. It is a general business app rather than a productized-services portal.
Key features
CRM with deal pipelines, projects and tasks, time tracking, invoices, estimates and expenses
Proposals and contracts with e-signing, scheduling pages, forms and tickets
Branded client portal, custom domain and custom SMTP included from Business
Seats included by plan: 1, 3, 7 or 15
Pricing
Starter $24, Pro $59, Business $99 and Scale $199 per month billed annually, with 1, 3, 7 and 15 seats. Extra seats are $20/mo on Pro and up. On Starter and Pro the branded portal is a $15/mo add-on (billed annually). Agiled pricing, checked Oct 14, 2026.
Pros
Pro ($59/mo billed annually) includes 3 seats; Business ($99/mo) includes 7 with the branded portal
Proposals and contracts with e-signing, scheduling pages and tickets
API and Zapier from Pro
Cons
Built as a general business app; check how you would sell productized services before switching
On Starter and Pro the branded portal is a $15/mo add-on (billed annually)
Starter caps you at 500 contacts, 10 projects, 100 invoices and 5GB of storage
Choose it if you want CRM, proposals, contracts and invoicing for a team of 3 to 7, and your services are mostly custom-scoped.
Partial replacement
6. Assembly: best for a polished branded portal with custom apps
Assembly (formerly Copilot) is a client portal with messaging, CRM, billing and payments, 30+ pre-made apps and an AI app builder. It is priced by internal users and active client contacts, with a free plan for 1 user and 5 contacts. Check that its apps cover the services, tasks and tickets you use in Agency Handy.
Key features
Client portal with messaging and a team inbox, CRM, and billing and payments, including on the free plan
30+ pre-made apps plus an AI app builder for custom portal apps
API and MCP connector from Starter
Custom domains, badge removal and the automation builder from Professional
Pricing
Free (1 internal user, 5 active contacts). Starter $29/mo billed annually or $49 monthly (1 user, 50 contacts). Professional $99/mo and Advanced $499/mo billed annually (3 and 5 internal users; 500 and unlimited contacts). Extra apps are $5/mo each. Assembly pricing, checked Oct 14, 2026.
Pros
Free plan for 1 internal user and 5 active client contacts
AI app builder plus 30+ pre-made apps
Professional ($99/mo billed annually) includes 3 internal users and 500 active contacts
Cons
Priced by active client contacts as well as internal users
Custom domains, badge removal and the automation builder start on Professional
Extra apps cost $5/mo each
Choose it if the portal experience matters most and you want to build custom client apps.
7. Plutio: best for freelancers who want every feature on one plan
Plutio puts projects, proposals, contracts, invoices, scheduling, forms, time tracking and a client portal on every plan. It is a general business app rather than a productized-services portal, so it is a partial replacement.
Key features
Projects, tasks, proposals, contracts, invoices, scheduling, forms and time tracking on every plan
Client portal on every plan, with white-label as an add-on on Core and Pro
No Plutio transaction fees on invoices (your payment processor still charges its fees)
AI credits and workflow actions by plan: 800, 2,500 or 10,000 AI credits a month
Pricing
Core $19/mo (solo, 9 active clients), Pro $49/mo (30 contributors, unlimited clients) and Max $199/mo (unlimited contributors, white-label included), billed monthly. Annual billing is about $15, $39 and $159 per month. Plutio pricing, checked Oct 14, 2026.
Pros
Proposals, contracts and scheduling on every plan
Pro ($49/mo) includes 30 contributors and unlimited active clients
No Plutio transaction fees on invoices
Cons
Core is solo only and limited to 9 active clients
White-label is an add-on on Core and Pro; included on Max ($199/mo)
No productized service catalog is listed on its pricing page
Choose it if you are a freelancer or small studio with custom-scoped work and want contracts and invoicing in one app.
Example for a 3-person agency, at list prices checked Oct 14, 2026. Agency Handy: Freelancer covers 1 user, so the team needs Team Starter at $99/mo. AgencyPro Basic: $39 + 2 x $15 = $69/mo; Pro: $79 + 2 x $20 = $119/mo billed monthly. ManyRequests Core: $39 + 2 x $15 = $69/mo billed annually ($59 + 2 x $20 = $99 monthly). Wayfront Base: $99/mo billed annually with 5 seats. SuiteDash Thrive: $49/mo with unlimited staff. Agiled Pro: $59/mo billed annually with 3 seats, plus $15/mo for the branded portal. Assembly Professional: $99/mo billed annually with 3 internal users. Plutio Pro: $49/mo.
How to choose an Agency Handy alternative
Price your exact team size
Agency Handy prices by user band (1, 10 or 30). Per-seat tools are cheaper for 2 to 4 people; bands and unlimited-staff plans win as you grow.
Custom domain and API on the plan you buy
Agency Handy starts both on Team Starter. AgencyPro includes a custom domain on Basic and ManyRequests on Core; check API access separately.
Productized or custom services
If clients buy packages, look at order forms and service catalogs (Wayfront, ManyRequests, AgencyPro). If work is custom-scoped, look at proposals and contracts.
Regular price, not the promo
Compare monthly list prices and check refund terms before you pay for a year or a lifetime deal.
When to stay with Agency Handy
Your team fits a user band well, for example 8 to 10 people on Team Starter.
You use proposals, tickets and file feedback, which are on every Agency Handy plan.
You sell both productized and custom services and like having both in one portal.
Notes by agency type
What to weigh first when you replace Agency Handy, by the kind of work you do.
For marketing agencies
Weigh recurring billing, a place for clients to submit requests and approve content, and a clear view of how much retainer work is left each month. Campaign reporting usually stays in a dedicated analytics tool.
Test how clients leave feedback on files. Pinned comments on images and versioned approvals save more time than any task view. Check whether proofing is on the plan you can afford.
Agency Handy includes file feedback and approval on every plan. ManyRequests Core and AgencyPro Pro add design and video proofing with comments on the asset.
Look for recurring tasks that recreate each month, subscription billing, and a portal where clients see what was delivered. Rank tracking and audits stay in your SEO tools.
Prioritize milestone billing, change-request tracking and time tracking against estimates. If your developers live in GitHub or Jira, check the integration before anything else.
Multi-discipline teams need capacity planning across people and a review flow that handles images, video and documents. Budget tracking per project matters once you run fixed-fee work.
Fast client approvals on press releases and a shared record of what was sent and when. Media databases and monitoring are separate tools in almost every stack.
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
A mix of build projects and ongoing retainers means you need both milestone and recurring billing, plus a ticket or request queue for store fixes after launch.
Start with your client list: export it from Agency Handy if it offers a CSV export, or build the CSV by hand. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are not imported automatically, so recreate active projects and leave closed ones archived in Agency Handy. On the Plus plan, AgencyPro's migration service helps with setup. Run both tools side by side until your active projects close.
For a small team that does not fit the 1-user or 10-user plans, AgencyPro (our product) or ManyRequests, which price per seat. For productized services with order forms, Wayfront. For unlimited staff at a flat price, SuiteDash.
How much does Agency Handy cost?
At monthly list prices: Freelancer $29/mo (1 user), Team Starter $99/mo (10 users) and Business Pro $199/mo (30 users). The pricing page also promotes discounted yearly, 3-year and lifetime deals with promo codes.
Does Agency Handy have a free trial?
Yes, 7 days with no card. Its FAQ says trial users get every feature for unlimited users and clients, and that there is no refund after you cancel.
Is Agency Handy or ManyRequests better?
Agency Handy prices by user band and includes proposals and tickets on every plan. ManyRequests prices per seat and includes a custom domain and design and video proofing on Core. On annual billing, ManyRequests Core costs less for 2 to 4 people ($39 + 3 x $15 = $84/mo for 4); from 6 people, Team Starter at $99/mo for up to 10 users costs less.
Can I import my data into AgencyPro?
Partly. AgencyPro's CSV importer accepts clients and services. Projects, tasks, files and comment history are recreated by hand, and the Plus plan includes a migration service to help with setup.
Sources and date checked
Every price, plan limit and feature on this page comes from the vendor's own website, checked Oct 14, 2026. AgencyPro facts come from the AgencyPro pricing page. Vendors change plans often, so confirm on their site before you buy.
For social media agencies
Monthly content approvals and subscription billing come first. Scheduling and publishing usually stay in a social media tool, so check that the two can live side by side.
How social media agencies use AgencyPro