Recruitment Agency Management Platform
Organize candidate pipelines, track sourcing time separately from interviews, and bill accurately for retained search and placement services.
Keep all your recruitment projects organized with custom folders, candidate tracking, and placement timelines for easy management.
Automatically track time spent on candidate sourcing, interviews, and client communication with smart timers that understand your recruitment workflow.
Generate professional invoices based on tracked time with customizable rates for different recruitment services and placement fees.
Share candidate profiles, interview reports, and placement updates with clients through secure file sharing with access permissions.
Track which recruitment projects are most profitable and identify bottlenecks in your placement workflow with detailed analytics.
Coordinate with recruiters, account managers, and clients in real-time with placement updates and approval processes.
From Job Requirements to Successful Placements
Learn how organized candidate tracking and transparent billing help recruitment agencies manage more placements while maintaining profitability.
Define Job Requirements & Start Sourcing
Create job postings with detailed requirements, salary ranges, and timeline. Track time spent on initial client consultation and job requirement analysis. Set up candidate pipeline stages.
Source Candidates & Conduct Interviews
Track time spent on candidate sourcing, resume screening, phone interviews, and in-person interviews. Log candidate notes and feedback. Manage candidate pipeline through each stage.
Present Candidates & Coordinate Placements
Share candidate profiles, interview reports, and reference checks with clients. Track client feedback and coordinate interviews. Manage offer negotiations and onboarding.
Invoice for Placement Fees & Retained Search
Bill for retained search fees, placement fees, or hourly consulting. Track when placements are successful and when guarantee periods expire. Clients pay placement fees before candidate start dates.
Recruitment Agencies Tracking 2.5x More Placements
Agencies report faster candidate sourcing, better client communication, and the ability to scale placement volume without losing track of profitability.
Stop Losing Money on Sourcing
Track every hour spent on candidate sourcing and interview processes
Get Paid 2.5x Faster
Professional invoices with online payments reduce collection time
Impress Clients with Transparency
Branded client portal with real-time placement updates builds trust
Increase Placement Profitability
Identify which types of recruitment work are most profitable for your agency
Scale Your Recruitment Business
Streamlined processes allow you to handle more placements confidently
Build Stronger Client Relationships
Regular updates and transparent communication improves client retention
Faster candidate sourcing
More placements tracked
On-time placement fees
Based on average results reported by agencies using AgencyPro
Frequently Asked Questions
Get answers to common questions about our platform.
How do I track time spent on candidate sourcing vs. interviews vs. client communication?
Set up different time categories for job board searching, LinkedIn sourcing, resume screening, phone interviews, in-person interviews, and client meetings. Track time for each activity separately so you can bill accurately for retained search work.
Can I manage retained search fees separately from contingency placement fees?
Yes! Record retained search fees separately from contingency placement fees. Track which clients pay retainers upfront vs. pay-on-placement. See which model generates more reliable revenue and which clients are most profitable.
What if I need to track multiple candidates for the same job opening?
Create candidate profiles for each applicant and track them through pipeline stages (sourced, screened, interviewed, presented, offer, placed). See all candidates for each job opening in one view. Never lose track of where candidates are in the process.
How do I share candidate profiles and interview reports with clients?
Upload candidate profiles, interview summaries, and reference checks to the portal. Clients can review candidates, provide feedback, and approve next steps all in one place. No more email threads with candidate attachments.
Can I set up payment schedules for placement fees before candidates start?
Absolutely! Bill for placement fees upfront or set up payment schedules with deposits. Track when guarantee periods expire. Don't wait until after candidates start to get paid. Most agencies require payment before candidate start dates.
Can I brand the client portal with my recruitment agency's identity?
Yes, fully customize the portal with your agency's logo, colors, and domain. Clients see a professional, branded experience when reviewing candidate shortlists, providing feedback, and approving placements — reinforcing your agency's credibility throughout the entire recruitment process.
How do recruiters and account managers collaborate in AgencyPro?
Assign recruiters to specific job openings, share candidate notes internally, and coordinate handoffs between sourcing and account management. Internal comments stay private while client-facing updates appear in the portal, keeping hiring managers informed without cluttering recruiter workflows.
What placement and revenue reports can I generate?
Generate reports on placements by recruiter, revenue per client, time-to-fill metrics, and pipeline conversion rates. Identify which job types fill fastest, which clients generate the most fees, and where candidates drop off in the process to optimize your recruitment strategy and staffing.
How quickly can my recruitment agency get started with AgencyPro?
Most recruitment agencies are onboarded within a day. Import your client and candidate data, configure placement fee structures, and set up pipeline stages. The intuitive interface requires minimal training so your recruiters can start tracking sourcing hours and managing candidate pipelines immediately.
Can AgencyPro handle high-volume recruiting across multiple clients?
Yes, AgencyPro scales from boutique recruiters to large staffing firms managing hundreds of openings. Track unlimited candidates, job requisitions, and client accounts without slowdowns. The platform handles seasonal hiring surges and multi-location recruiting without compromising speed or organization.
Resources for Recruitment Agencies
Guides, templates, and tools to help you run a more profitable recruitment agency.
How to Write Winning Agency Proposals
Create proposals that win retained search and placement agreements.
How to Handle Late-Paying Clients
Ensure on-time placement fee payments from hiring clients.
Freelance Rate Calculator
Set competitive rates for retained search and consulting services.
Invoice Generator
Create professional invoices for placement fees and retainers.