Complete Staffing and Placement Management Platform
Organize candidate pipelines, track placement fees accurately, and coordinate multiple job orders while maintaining transparent client communication.
Keep all your staffing projects organized with custom folders, candidate tracking, and placement timelines for easy management.
Automatically track time spent on candidate sourcing, interviews, and client coordination with smart timers that understand your staffing workflow.
Generate professional invoices based on tracked time with customizable rates for different staffing services and placement fees.
Share candidate profiles, placement reports, and staffing updates with clients through secure file sharing with access permissions.
Track which staffing placements are most profitable and identify bottlenecks in your staffing workflow with detailed analytics.
Coordinate with recruiters, account managers, and clients in real-time with placement updates and approval processes.
From Job Order to Successful Placement
See how organized candidate tracking, automated placement billing, and client collaboration tools accelerate your staffing operations.
Placement Setup
Create organized staffing projects and define requirements with your client
Track Your Work
Use automatic time tracking while sourcing candidates and managing placements
Client Updates
Share candidate reports and placement progress securely with clients
Get Paid Fast
Generate accurate invoices and receive payments online
Trusted by Staffing Agencies That Fill Positions Faster
Leading recruitment teams use AgencyPro to reduce time-to-fill, track placement profitability, and build stronger client relationships.
Reduce Time-to-Fill by 70%
Streamlined candidate tracking and automated status updates help you fill positions faster and increase placement volume
Double Your Candidate Throughput
Efficient pipeline management lets each recruiter handle twice as many active candidates without dropping quality
Improve Client Retention to 88%
Transparent candidate sharing and real-time placement updates build trust and lead to contract renewals
Accurately Bill Placement Fees
Automated invoicing for permanent placements, temp markups, and contract renewals ensures you never miss revenue
Optimize Recruiter Productivity
Analytics show which recruiters and job types generate the most profitable placements so you can allocate resources better
Handle Multiple Job Orders Seamlessly
Manage dozens of open positions per client with organized tracking, preventing candidate mix-ups and billing errors
Faster placements
Candidate throughput
Client retention rate
Based on average results reported by agencies using AgencyPro
Frequently Asked Questions
Get answers to common questions about our platform.
Can I track placement fees and commissions?
Yes! AgencyPro handles permanent placement fees, temporary staffing markups, and contract renewal commissions. Set up different fee structures for direct hire vs temp-to-hire, and automatically calculate recruiter commissions based on placement success.
How do temporary vs permanent placements work?
Create separate project types for temp and permanent placements. For temps, track hourly timesheets and bill clients with markup. For permanent placements, invoice one-time placement fees. Both can be managed under the same client account with different billing cycles.
Can I track candidate pipeline stages?
Absolutely! Track candidates through custom stages like sourced, phone screen, interview scheduled, interview completed, offer extended, background check, and placed. Set up automated status updates and share candidate progress with clients through their portal.
How do I handle multiple job orders from the same client?
Create separate projects for each job order while keeping them organized under the same client. Track candidates independently per position, prevent duplicate submissions, and generate consolidated or separate invoices based on your client's preference.
Can clients review and approve candidates online?
Yes! Clients can view candidate profiles, resumes, interview notes, and provide feedback directly in their branded portal. Set up approval workflows so clients can approve candidates before you proceed to offer stage.
How do I track contractor timesheets and bill clients?
Track contractor hours worked, generate timesheet reports, and automatically bill clients with your markup percentage. Export timesheet data to your payroll provider while maintaining separate client billing records.
Can I see which recruiters are most productive?
Our analytics dashboard shows recruiter performance metrics including placements per recruiter, time-to-fill averages, candidate submission rates, and revenue generated. Use this data to optimize team allocation and identify top performers.
How do I manage contract renewals and extensions?
Set up automated reminders for contract expiration dates. Track renewal negotiations, update contract terms, and generate renewal invoices. The system maintains a complete history of all placements and contract changes per client.
Can I track which job boards and sources generate the best candidates?
Tag candidates with their source (job board, referral, LinkedIn, etc.) and track which sources lead to successful placements. Analytics show source effectiveness and ROI to help you optimize your recruiting budget.
How does the client portal work for staffing agencies?
Clients get a branded portal where they can view all open job orders, review candidate submissions, track placement progress, approve candidates, download timesheet reports, and make payments. Everything is organized by job order for easy navigation.
Resources for Staffing Agencies
Guides, templates, and tools to help you run a more profitable staffing agency.
Consultant Invoice Template
Professional invoice template designed for consulting and staffing services.
Client Onboarding Best Practices
Create a seamless onboarding experience that sets up clients for success.
Freelance Rate Calculator
Calculate your ideal hourly rate based on your expenses and income goals.
Client Proposal Template
Win more clients with a professional proposal template.
Agency Financial Management
Master your agency finances with proven strategies and best practices.
Recruitment Agencies
See how recruitment agencies use AgencyPro to manage candidates and clients.