AgencyPro vs Copilot
Copilot is a client portal for service businesses offering billing, messaging, file sharing, and task management. It excels at simplicity for freelancers and small teams but lacks project management, time tracking, and deep white-label options that agencies need.
Feature-by-Feature Comparison: AgencyPro vs Copilot
| Feature | AgencyPro | Copilot |
|---|---|---|
| Core Features | ||
| Client Portal | ||
| Project Management | ||
| Time Tracking | ||
| Invoicing & Billing | ||
| Messaging | ||
| File Sharing | ||
| Retainer Management | ||
| Client Experience | ||
| White-Label Portal | ||
| Custom Domain | ||
| Full UI Customization | ||
| Client Approvals & Proofing | ||
| Pricing & Scalability | ||
| Unlimited Clients | ||
| Unlimited Users | ||
| Predictable Pricing | ||
| Time-to-Invoice Workflow | ||
Why Choose AgencyPro?
Discover what makes AgencyPro the better choice for your agency
Project & Time Tracking
Copilot focuses on billing and messaging. AgencyPro adds project management, time tracking, and time-to-invoice workflows—complete agency operations in one platform.
White-Label Client Portal
Copilot has limited white-label options. AgencyPro provides full white-labeling with custom domains and complete UI customization for a professional branded experience.
Unlimited Users
Copilot uses tiered pricing. AgencyPro offers unlimited users on higher tiers—add team members without per-seat costs.
Key Differences
See how AgencyPro compares head-to-head with Copilot
Project Management
White-Labeling
Pricing Structure
Project Depth
Frequently Asked Questions
Everything you need to know about AgencyPro vs Copilot
How does AgencyPro compare to Copilot for client portals?
Both offer client portals with billing, messaging, and file sharing. Copilot focuses on simplicity and ease of use for service businesses. AgencyPro adds project management, time tracking, retainer management, and deeper white-label options. For agencies needing project delivery workflows, AgencyPro offers a more comprehensive platform.
How does Copilot handle project management compared to AgencyPro?
Copilot has basic task management centered on client communication. AgencyPro offers full project management: tasks, milestones, dependencies, time tracking, and time-to-invoice workflows. For agencies delivering complex projects, AgencyPro provides the depth needed.
Can Copilot handle complex billing scenarios like retainers with overages?
Copilot has limited billing flexibility—focused on simple invoicing. Complex scenarios like retainers with usage tracking, overages, and auto-billing require third-party tools. AgencyPro includes native retainer management with overage handling and time-to-invoice workflows.
Which platform has better white-label options?
Copilot offers custom branding. AgencyPro provides full white-label capabilities with custom domains and complete UI customization for a professional branded portal. Both support branding; AgencyPro offers more comprehensive white-labeling.
What are the pricing differences between AgencyPro and Copilot?
Copilot uses per-client or tiered pricing. AgencyPro offers flat monthly pricing with unlimited users and clients on higher tiers. For agencies with many clients and team members, AgencyPro can provide more predictable and scalable pricing.
Can I migrate from Copilot to AgencyPro?
Yes, AgencyPro provides migration support to help transfer your clients, invoices, and documents from Copilot. We can help you transition and set up your agency workflows in AgencyPro.
AgencyPro vs Copilot: Which Is Right for Your Agency?
Copilot is a modern client portal for service businesses, offering clean billing, messaging, and file sharing in a polished interface. It is designed for simplicity and appeals to freelancers and small service firms.
AgencyPro goes deeper where Copilot stays light. While Copilot handles basic client communication and payments, AgencyPro adds full project management, time tracking, retainer management, and time-to-invoice workflows for delivery-focused agencies.
Agencies that deliver complex projects with milestones, tracked hours, and approval workflows will find AgencyPro's depth essential. Copilot works well for simple client interactions, but agencies managing multi-step deliverables need the operational backbone AgencyPro provides.
Who Should Choose Copilot?
- Freelancers and solo consultants who need a simple client portal with clean billing and messaging
- Small service businesses that prioritize design elegance over deep project management capabilities
- Teams with straightforward client interactions that don't require time tracking or milestone workflows
Who Should Choose AgencyPro?
- Agencies delivering complex projects that need full task management, milestones, and time tracking
- Teams requiring white-label portals with custom domains and complete UI branding customization
- Growing agencies needing retainer management with overage handling and time-to-invoice automation
Bottom line: if your agency bills clients, manages projects, and wants a branded client experience without juggling multiple subscriptions, AgencyPro is the more complete choice. If copilot already covers your needs and you don't require integrated billing or client portals, it remains a capable tool for its intended purpose.
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