AgencyPro vs Smartsheet
Smartsheet is a work management platform with sheets, projects, resource management, and collaboration. It excels at enterprise planning and complex workflows but lacks client portals, invoicing, and white-labeling that agencies need for client-facing operations.
Feature-by-Feature Comparison: AgencyPro vs Smartsheet
| Feature | AgencyPro | Smartsheet |
|---|---|---|
| Core Features | ||
| Client Portal | ||
| Project Management | ||
| Time Tracking | ||
| Invoicing & Billing | ||
| Sheets & Grids | ||
| Resource Management | ||
| Workflow Automation | ||
| Client Experience | ||
| White-Label Portal | ||
| Custom Domain | ||
| Client File Proofing | ||
| Client Approvals | ||
| Enterprise Planning | ||
| Pricing & Scalability | ||
| Unlimited Clients | ||
| Unlimited Users | ||
| Predictable Pricing | ||
| Agency-Specific Focus | ||
Why Choose AgencyPro?
Discover what makes AgencyPro the better choice for your agency
Client Portal & Billing
Smartsheet has no client portal or invoicing. AgencyPro provides a white-labeled client portal with invoicing, payments, and time-to-invoice workflows for complete agency operations.
Unlimited Users
Smartsheet uses per-user pricing. AgencyPro offers unlimited users on higher tiers—add team members without per-seat costs.
Agency Purpose-Built
Smartsheet is general work management. AgencyPro is purpose-built for agencies with project delivery, client approvals, and billing in one platform.
Key Differences
See how AgencyPro compares head-to-head with Smartsheet
Enterprise vs Agency
Client Portal
Pricing Structure
Billing & Invoicing
Frequently Asked Questions
Everything you need to know about AgencyPro vs Smartsheet
How does AgencyPro compare to Smartsheet for agencies?
Smartsheet is a work management platform with sheets, projects, and collaboration—strong for enterprise planning and complex workflows. AgencyPro is purpose-built for agencies with client portals, time tracking, invoicing, and white-labeling. Smartsheet excels at operational planning; AgencyPro excels at client delivery and billing.
Does Smartsheet offer a client portal?
Smartsheet allows sharing views and forms with external users, but there is no dedicated client portal with billing, approvals, or file proofing. AgencyPro provides a white-labeled client portal where clients view projects, pay invoices, and access documents in a branded experience.
Can Smartsheet handle agency-specific billing and invoicing?
No. Smartsheet has no native invoicing or payment processing. It is built for planning and work management, not billing. AgencyPro includes full invoicing, payment processing, retainer management, and time-to-invoice workflows.
Is Smartsheet suitable for client-facing work?
Smartsheet is an enterprise planning tool for internal teams—sheets, grids, resource management. Sharing views externally is possible but not designed for client-facing portals. AgencyPro is built for client delivery with white-label portals, approvals, and file proofing.
What are the pricing differences between AgencyPro and Smartsheet?
Smartsheet uses per-user pricing that scales with plans and add-ons. AgencyPro offers flat monthly pricing with unlimited users on higher tiers. For agencies wanting predictable costs and unlimited team members, AgencyPro may offer better value.
Should I use Smartsheet for project planning and AgencyPro for client work?
Yes. Some agencies use Smartsheet for internal resource planning and portfolio management while using AgencyPro for client-facing projects, billing, and delivery. AgencyPro integrates with Zapier for connecting tools.
AgencyPro vs Smartsheet: Which Is Right for Your Agency?
Smartsheet is a spreadsheet-powered work management platform used by enterprise teams for planning, resource allocation, and workflow automation. It brings grid-based project tracking to complex operational environments.
The fundamental difference is philosophy. Smartsheet organizes work through sheets and grids for data-driven planning. AgencyPro organizes work through projects, client portals, and billing workflows purpose-built for agencies delivering client services.
Agencies using Smartsheet often find themselves bolting on separate tools for client communication, invoicing, and approvals. AgencyPro consolidates these agency-specific needs into one platform, eliminating the tool sprawl that spreadsheet-based management creates.
Who Should Choose Smartsheet?
- Enterprise teams managing complex operational workflows through spreadsheet-based planning and reporting
- Data-driven organizations needing advanced grid views with formulas, conditional logic, and automations
- Internal operations teams running resource allocation and portfolio management across large departments
Who Should Choose AgencyPro?
- Agencies needing client portals, invoicing, and approval workflows in one purpose-built platform
- Teams wanting white-label branded experiences for clients instead of sharing spreadsheet views externally
- Growing agencies that need unlimited users with native billing rather than per-seat work management
Bottom line: if your agency bills clients, manages projects, and wants a branded client experience without juggling multiple subscriptions, AgencyPro is the more complete choice. If smartsheet already covers your needs and you don't require integrated billing or client portals, it remains a capable tool for its intended purpose.
Related Agency Software Resources
Compare tools, explore alternatives, and find the best fit for your agency
Ready to Switch to AgencyPro?
Start your free trial today and experience the difference. See why agencies are choosing AgencyPro over Smartsheet.
14-day free trial • No credit card required • Cancel anytime