From Media Plans to Reconciliation—Streamlined
Stop losing hours to spreadsheet chaos and billing disputes. AgencyPro centralizes ad spend tracking, media plans, and vendor reconciliation so you can focus on performance.
Track media spend across TV, digital, programmatic, OOH, and direct buys. Log spend by campaign, flight dates, and vendor. Clients see real-time budget allocation and pacing against planned budgets.
Document CPAs, CPMs, ROAS, and conversion metrics per campaign. Share performance dashboards with clients. Track lift studies and incrementality results in one unified client portal.
Store media plans, flight schedules, and insertion orders by client. Track plan vs. actual spend. Version plans when scopes change. Clients access approved plans and schedules anytime.
Match vendor invoices to media plans and ad spend records. Track discrepancies, approve invoices, and document pass-through costs. Reconcile billing before client invoicing—fewer disputes.
Apply media commissions, management fees, or cost-plus markups per client or campaign. Bill for planning fees, reporting fees, and optimization work separately. Transparent fee structures.
Handle monthly media management retainers, project-based campaign fees, and performance bonuses. Bill for additional flight extensions and optimization cycles. Flexible billing for every engagement model.
Streamline Your Media Buying Workflow
Discover how structured spend tracking, plan management, and transparent billing help media buying agencies deliver better results and get paid faster.
Media Plan & Budget Approval
Create media plans with channel mix, flight dates, and budget allocation. Share with clients for approval. Document scope and KPIs before launch
Launch, Track & Optimize
Log ad spend by vendor and campaign. Track pacing and performance against plan. Document optimization decisions and budget shifts. Clients see real-time status
Reconcile Vendor Invoicing
Match vendor invoices to media plans. Flag discrepancies for review. Approve pass-through costs. Ready documentation for client invoicing
Report & Bill Clients
Share ROI reports, performance summaries, and spend breakdowns. Invoice for management fees, media spend, and any overages. Get paid with full transparency
Media Buying Agencies Reconciling 50% Faster
Leading media agencies use AgencyPro to track spend, reconcile vendor billing, and report ROI—improving client trust and reducing admin overhead.
50% Faster Billing Reconciliation
Structured spend tracking and vendor invoice matching. Reduce time spent reconciling media billing from days to hours. Fewer disputes with clear documentation.
40% Clearer Client Visibility
Clients see ad spend, pacing, and performance in one portal. No more "where's our budget?" emails. Transparent reporting builds trust and reduces status calls.
3x Better Plan vs. Actual Tracking
Log planned vs. actual spend by campaign and channel. Identify overruns and underspends early. Optimize future media plans with historical data.
60% Fewer Vendor Invoice Disputes
Match invoices to plans and spend records. Document approvals and pass-through costs. Clients understand exactly what they're paying for.
35% Higher Retainer Renewals
Professional portal, transparent reporting, and smooth billing. Clients renew when they see value. Reduce churn with better communication.
2x More Accurate Fee Recovery
Track management fees, planning fees, and markups per client. Bill for all billable work. Recover fees that used to slip through the cracks.
Faster billing reconciliation
Clearer client visibility
Client satisfaction
Frequently Asked Questions
Get answers to common questions about our platform.