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Time Tracking Software for Social Media Agencies
Social media work happens around the clock across multiple platforms, making it challenging to track billable hours accurately. Professional time tracking helps social media agencies capture time for content creation, community management, strategy development, and reporting while ensuring fair billing for clients.
Time Tracking Built for Social Media Agencies
Why Social Media Agencies Need Better Time Tracking
Agencies managing social content, community engagement, and social advertising across platforms.
Tracking time spent creating content across Instagram, Facebook, Twitter, LinkedIn, and TikTok
Measuring hours for community management, responding to comments, and engaging with audiences
Capturing time for social media strategy, content planning, and campaign development
Documenting hours spent on analytics, reporting, and client presentations
How AgencyPro Solves Time Tracking for Social Media Agencies
Smart time tracking with project-level timers, billable/non-billable categorization, and team timesheets.
Track time by platform and content type (posts, stories, reels, ads) for detailed billing
Use mobile apps to log time while creating content or managing communities on-the-go
Categorize time by activity (creation, engagement, strategy, reporting) for accurate service pricing
Generate reports showing time allocation across platforms and clients for profitability insights
Key Benefits for Social Media Agencies
Capture Every Billable Hour
Multiple tracking methods — timers, manual entry, and weekly timesheets — ensure no billable work goes unrecorded. Integration with project tasks means time is always allocated correctly.
Real-Time Retainer Visibility
Monitor how many retainer hours each client has used in real-time. Get alerts before clients exceed their allocations so you can manage scope and expectations proactively.
Accurate Project Costing
Understand the true cost of every project by tracking time at the task and phase level. Compare estimated hours versus actual to improve future project pricing and estimates.
Team Productivity Insights
See billable utilization rates per team member, identify capacity for new work, and understand how time is distributed across clients and project types.
How It Works
Track Content Creation
Start timers when creating posts, designing graphics, writing captions, or scheduling content across social platforms.
Log Community Management
Quickly log time spent responding to comments, messages, and engaging with audiences across all managed accounts.
Bill and Report
Export time data showing exactly how many hours were spent on content creation vs community management vs strategy for transparent client billing.
Frequently Asked Questions
How do we track time for social media work that happens throughout the day in small increments?
Use quick-entry timers for common tasks like responding to comments or checking notifications. The system also supports batch time entry, so you can log multiple small time blocks at once. Many teams find it helpful to track time in 15-minute increments for social media work.
Can we track time separately for organic content vs paid social campaigns?
Yes, you can create separate time categories for organic content creation, paid campaign management, community management, and reporting. This helps you understand the true cost of each service type and price your social media packages accordingly.
How do we handle time tracking for social media crises or urgent community management?
Quick-entry timers allow instant time logging for urgent situations. You can also set up different billing rates for after-hours or emergency work. The mobile app ensures you can track time even when managing crises from your phone outside normal business hours.
What about tracking time spent on social media trends research and platform updates?
Create separate categories for research and professional development that don't get billed to clients. This helps you stay current with platform changes and trends while keeping client billing focused on actual service delivery. You can also track this time to understand the cost of staying competitive in social media.
Time Tracking for Other Industries
Time Tracking Software for Marketing Agencies
Digital and traditional marketing firms managing campaigns, content, and strategy for multiple clients.
Time Tracking Software for SEO Agencies
Search engine optimization firms tracking rankings, building links, and optimizing websites for organic traffic.
Time Tracking Software for PPC Agencies
Pay-per-click agencies managing Google Ads, Meta Ads, and multi-platform paid advertising campaigns.
Time Tracking Software for Content Agencies
Content marketing firms producing blogs, whitepapers, video scripts, and editorial content for brands.
Time Tracking Software for PR Agencies
Public relations firms managing media outreach, crisis communications, and brand reputation.
Time Tracking Software for Design Agencies
Graphic and web design agencies creating brand identities, websites, marketing collateral, and UX/UI designs.
More AgencyPro Solutions for Social Media Agencies
Invoicing Software for Social Media Agencies
Professional invoicing with time-to-invoice automation, multiple payment gateways, and branded invoice delivery.
Client Portal for Social Media Agencies
Branded client-facing portal for project updates, file sharing, approvals, and transparent communication.
Project Management Software for Social Media Agencies
Agency-focused project management with task boards, deadlines, team assignments, and client collaboration.
CRM Software for Social Media Agencies
Client relationship management built for service businesses with deal pipeline, contact management, and client lifecycle tracking.
Reporting & Analytics Software for Social Media Agencies
Real-time dashboards and automated reports covering revenue, profitability, utilization, and project performance.
Recurring Billing Software for Social Media Agencies
Automated subscription and retainer billing with payment processing, dunning management, and revenue recognition.
Track Your Social Media Hours
Ensure every hour of social media work is properly tracked and billed. Start tracking time accurately today.