Asana Alternative for Design Agencies
Asana tracks tasks well, but design agencies need visual proofing, client approval workflows, and integrated billing that go far beyond task management. AgencyPro gives design agencies the creative workflow tools they need alongside the business operations features Asana lacks entirely.
Why Design Agencies Struggle with Asana
Asana has no visual proofing — design agencies share files via email or separate tools like InVision on top of Asana
Client design approvals happen outside Asana through email, creating confusion about what was approved and when
No invoicing means design agencies pay for and maintain separate billing software alongside Asana
Asana's reporting doesn't track design-specific metrics like revision rounds, project profitability, or creative team utilization
Why Design Agencies Switch to AgencyPro
Visual Proofing & Approvals
Share design files with clients through their branded portal. Clients review, comment, and formally approve designs within the platform. Every approval is timestamped and logged, protecting your agency from scope disputes. No separate proofing tool needed.
Creative Project Structure
Design projects have phases — brief, research, concept, design, revision, delivery. AgencyPro structures projects this way natively with approval gates between phases. Asana's flat task lists don't capture this creative workflow naturally.
Complete Business Operations
Proposals, time tracking, invoicing, and payments alongside project management. Stop running your design agency across Asana + QuickBooks + Harvest + HelloSign. AgencyPro handles the entire client lifecycle in one platform.
Branded Client Experience
Customize the client portal with your design agency's logo, colors, and domain. Clients interact with your brand throughout the process — from project intake to final delivery — reinforcing the premium experience you provide.
Key Features for Design Agencies
Design File Sharing
Upload and organize design assets for client review with version control and structured feedback collection.
Formal Approval Workflows
Require client sign-off at project milestones — concept approval, design approval, final approval — with timestamped records.
Creative Brief Intake
Structured brief forms with brand guidelines, reference files, and deliverable specifications that clients complete through their portal.
Revision Round Tracking
Track revision rounds per deliverable, enforce contract limits, and bill for additional rounds beyond the included amount.
Integrated Time & Invoicing
Track design hours and generate invoices based on time, milestones, or flat fees without leaving the platform.
Team Capacity Planning
See designer workloads across all active projects and make informed assignment decisions based on real availability.
“What has made my experience with AgencyPro great is how thoughtfully the whole platform is put together. It replaces the patchwork of tools we used to rely on with one cohesive system.”
— Mrake Angelo Miguel, verified on Trustpilot
Frequently Asked Questions
Can design clients approve work directly in AgencyPro?
Yes. Clients access their branded portal, review uploaded design files, provide feedback or comments, and formally approve deliverables with a timestamped sign-off. This creates a clear audit trail for every approval decision and replaces the approval-by-email chaos that most Asana-using agencies deal with.
Does AgencyPro handle design project billing?
Fully. Track time per design phase, set up milestone-based billing tied to project approvals, or use fixed-price project billing. Generate professional invoices, send them to clients, and track payments — all within the same platform where you manage the design work.
How does AgencyPro compare to Asana for managing design teams?
AgencyPro includes everything Asana offers for team management plus creative-specific features: visual proofing, approval workflows, revision tracking, and capacity planning. It also adds invoicing, CRM, and client portals that Asana doesn't have at all. Most design agencies find AgencyPro more complete and easier to use for their specific needs.
Can I set up different templates for different design project types?
Absolutely. Create templates for branding projects, website design, packaging, print collateral, social media content, and any other project type your design agency handles. Each template includes project phases, task checklists, milestones, and approval requirements.
Asana Alternatives for Other Industries
Other Alternatives for Design Agencies
Learn more about AgencyPro for Design Agencies
View the Design Agencies use case page →Design Agencies Need More Than Task Management
AgencyPro replaces Asana plus 3 other tools with one platform that handles creative projects, client approvals, and billing seamlessly.