Notion Alternative for Ecommerce Agencies
Ecommerce agencies juggle diverse service lines — store builds, migration projects, CRO programs, ongoing retainers for maintenance and marketing. Notion can document these projects, but it can't manage the operational complexity: tracking hours across multiple service lines per client, managing concurrent store launches, billing for mixed retainer and project work, or giving merchant clients visibility into their projects. AgencyPro handles ecommerce agency operations at the scale and complexity Notion can't.
If you're a E-commerce agency looking for an alternative to Notion, you're not alone. Many E-commerce teams switch when they outgrow Notion's capabilities — particularly around no built-in time tracking or invoicing. AgencyPro is purpose-built for agencies like yours, combining project management, client portals, and billing into one platform.
Why E-commerce Agencies Struggle with Notion
Ecommerce agencies serve clients across multiple service lines (development, marketing, CRO, support) — Notion can't track time and billing separately for each service within a single client relationship
Store launch projects in Notion lack the phased structure and dependency management needed for complex ecommerce migrations and builds
Notion's database approach can't model the mixed billing structures ecommerce agencies use — retainers for ongoing work plus project fees for launches and migrations
No client portal means merchant clients can't see their store launch progress, retainer usage, or open support tickets without navigating your internal Notion workspace
Why E-commerce Agencies Switch to AgencyPro
Multi-Service Client Management
Ecommerce agencies often provide a client with development, marketing, CRO, and support simultaneously. AgencyPro manages each service line as a separate project or retainer under one client umbrella — with independent tracking, billing, and reporting. Notion can't structure this multi-service relationship without creating an unmanageable web of linked databases.
Ecommerce Project Lifecycle
Store builds and platform migrations follow structured phases — requirements, design, development, data migration, testing, launch. AgencyPro manages these phases with dependencies, milestones, and client approval gates. Notion treats every task the same regardless of complexity or sequence requirements.
Mixed Billing Made Simple
Bill retainers for ongoing maintenance, project fees for store launches, and hourly rates for ad-hoc support — all under one client. AgencyPro handles every billing model and generates unified or separate invoices per service line. Notion has zero billing capability, forcing manual reconciliation across services.
Merchant Client Portal
Give ecommerce clients a single portal where they see their store launch progress, ongoing retainer usage, support ticket status, and billing history. Merchant clients expect this level of transparency from their agency partners. Shared Notion pages can't deliver a professional, unified client experience.
AgencyPro vs Notion: Key Feature Comparison
Multi-Service Project Structure
Manage development, marketing, CRO, and support as separate workstreams under each client with independent tracking and billing per service.
Store Launch Templates
Pre-built project templates for Shopify builds, platform migrations, redesigns, and CRO programs with phased milestones and task checklists.
Mixed Billing Engine
Support retainer, project-based, hourly, and milestone billing within the same client relationship, generating accurate invoices per service line.
Merchant Client Portal
Unified portal where ecommerce clients track project progress, retainer usage, support requests, and billing across all active services.
Cross-Service Time Tracking
Track time accurately across development, marketing, and support work for each client with automatic allocation to the correct billing structure.
Revenue by Service Report
Analyze revenue and profitability by service line (development vs. marketing vs. support) to understand which services drive your agency's growth.
Key Features for E-commerce Agencies
Multi-Service Project Structure
Manage development, marketing, CRO, and support as separate workstreams under each client with independent tracking and billing per service.
Store Launch Templates
Pre-built project templates for Shopify builds, platform migrations, redesigns, and CRO programs with phased milestones and task checklists.
Mixed Billing Engine
Support retainer, project-based, hourly, and milestone billing within the same client relationship, generating accurate invoices per service line.
Merchant Client Portal
Unified portal where ecommerce clients track project progress, retainer usage, support requests, and billing across all active services.
Cross-Service Time Tracking
Track time accurately across development, marketing, and support work for each client with automatic allocation to the correct billing structure.
Revenue by Service Report
Analyze revenue and profitability by service line (development vs. marketing vs. support) to understand which services drive your agency's growth.
Frequently Asked Questions
Can AgencyPro handle the complexity of ecommerce agency service delivery?
Yes. AgencyPro supports multiple concurrent projects and retainers per client, each with their own tracking, billing, and team assignments. An ecommerce client can simultaneously have a store migration project, a monthly marketing retainer, and an ongoing support agreement — all managed and billed independently within one platform.
How does AgencyPro handle store launch projects differently than Notion?
AgencyPro provides phased project structures with dependencies, milestone approvals, and budget tracking designed for complex multi-month projects. A Shopify migration with requirements gathering, design, development, data migration, QA, and launch phases is structured with proper sequencing and client sign-off gates. Notion's flat task lists can't model this sequential complexity.
Can we bill differently for different services under the same client?
Absolutely. Configure retainer billing for ongoing maintenance, milestone-based billing for store launches, and hourly billing for ad-hoc support — all under one client account. AgencyPro generates separate or consolidated invoices based on your preference. This multi-model billing is impossible in Notion because Notion has no billing at all.
How does the client portal work for ecommerce clients with multiple active services?
Merchant clients see a unified dashboard in their branded portal with sections for each active service — project progress for their store build, retainer usage for ongoing marketing, ticket status for support requests, and a complete billing history. Everything is organized and accessible without navigating internal agency systems or deciphering Notion database views.
Switching from Notion Is Easier Than You Think
Switching from Notion to AgencyPro is straightforward. Our team helps migrate your projects, client data, and workflows so nothing falls through the cracks. Most E-commerce teams are fully operational within a week.
Notion Alternatives for Other Industries
Other Alternatives for E-commerce Agencies
Learn more about AgencyPro for E-commerce Agencies
View the E-commerce Agencies use case page →Ecommerce Agencies Need Real Operations Software
AgencyPro replaces your Notion databases, billing spreadsheets, and client update emails with one platform built for multi-service ecommerce agencies.