Invoicing for Marketing Agencies

Invoicing Software for Marketing Agencies

Marketing agencies juggle dozens of campaigns, retainers, and variable project scopes that make invoicing a constant challenge. AgencyPro automates invoice creation from your tracked time and project work, separating campaign execution from strategy retainer hours so you bill accurately every time without the administrative overhead.

45%
faster invoice creation for marketing agencies using automation
12 days
average reduction in payment cycles with automated reminders
92%
on-time payment rate when clients receive branded, detailed invoices

Invoicing Built for Marketing Agencies

Marketing agencies face unique billing accuracy and cash flow management challenges that generic tools cannot address. With monthly retainers and campaign-based projects, your team of strategists, content creators, media buyers, and account managers needs a invoicing system that understands managing multiple channels (SEO, PPC, social, content) across dozens of clients simultaneously. AgencyPro's invoicing capabilities are designed specifically for service businesses like yours. Rather than forcing you to adapt enterprise software or cobble together freelancer tools, AgencyPro streamlines the process of converting tracked work into professional invoices in a way that matches how marketing agencies actually operate. Creating invoices from tracked time, Managing retainer billing cycles, Tracking payment status, Sending automated reminders — all connected to your client projects and team workflows. The impact of poor billing accuracy and cash flow management compounds quickly for marketing agencies. When you experience revenue leakage and delayed payments, it affects not just your bottom line but your client relationships and team morale. Key metrics like days sales outstanding, invoice accuracy rate, collection rate determine whether your agency thrives or merely survives. AgencyPro gives you the visibility and automation to optimize these metrics and build a more profitable, scalable operation.

Why Marketing Agencies Need Better Invoicing

Digital and traditional marketing firms managing campaigns, content, and strategy for multiple clients.

Tracking billable hours across multiple campaigns and retainers while ensuring client-facing work is properly invoiced

Separating retainer-based strategy hours from one-off campaign execution to avoid billing conflicts

Creating invoices that clearly break down campaign deliverables, ad spend pass-through, and agency fees

Chasing late payments from clients managing complex approval chains, delaying agency cash flow

How AgencyPro Solves Invoicing for Marketing Agencies

Professional invoicing with time-to-invoice automation, multiple payment gateways, and branded invoice delivery.

Automatically generates invoices from time tracked to specific campaigns and retainer projects, eliminating manual invoice creation

Separates retainer hours from project work with distinct billing categories, ensuring accurate client billing

Creates branded invoices that break down campaign costs, ad spend, and agency fees for transparent client communication

Sends automated payment reminders and tracks invoice status, reducing days sales outstanding and improving cash flow

Key Benefits for Marketing Agencies

Eliminate Revenue Leakage

Every billable hour and deliverable is automatically captured and converted into invoice line items. No more missed charges from manual invoice creation or forgotten project expenses.

Accelerate Cash Flow

Automated payment reminders, online payment options, and branded invoice delivery reduce the average time from invoice creation to payment receipt.

Professional Client Communication

Branded invoices with detailed breakdowns of work performed build client trust and reduce billing disputes. Clients see exactly what they are paying for.

Reduce Administrative Overhead

What used to take hours of manual invoice creation, data entry, and follow-up now happens automatically from your tracked project work and retainer agreements.

How It Works

1

Track time to campaigns and retainers

Team members log hours to specific campaigns or retainer projects with billable rates already assigned, creating an invoice-ready timesheet

2

Review and customize invoice details

Before sending, review campaign breakdowns, add ad spend line items, adjust retainer allocations, and ensure all billable work is included

3

Send branded invoices and track payments

Deliver professional invoices directly to clients via email or portal, track payment status, and automate reminders for overdue invoices

Frequently Asked Questions

Can AgencyPro handle retainer billing alongside one-off campaign invoicing?

Yes, AgencyPro separates retainer-based work from project-based campaigns in your invoicing. You can set up monthly retainer invoices that automatically include tracked strategy hours, while also creating separate invoices for campaign execution, ad spend pass-through, and additional deliverables. This ensures accurate billing whether clients prefer fixed monthly fees or variable project-based pricing.

How does AgencyPro help track billable hours across multiple client campaigns?

AgencyPro connects your time tracking directly to invoicing. When team members log time to specific campaigns or client projects, those hours are automatically categorized as billable and ready for invoicing. You can review all billable hours by campaign, client, or project before generating invoices, ensuring nothing gets missed and all billable work is properly captured.

Can I include ad spend and media costs in client invoices?

Absolutely. AgencyPro supports line items beyond time-based billing, so you can add ad spend pass-through, media placements, third-party tool subscriptions, and other direct costs to invoices. You can mark these as reimbursable expenses or add markup, giving you full control over how you bill clients for campaign-related expenses.

What payment methods can clients use to pay invoices?

AgencyPro integrates with Stripe and PayPal, allowing clients to pay invoices online via credit card or bank transfer. Clients receive branded invoices with secure payment links, making it easy for them to pay quickly. You can also accept checks or wire transfers and mark those invoices as paid manually, giving you flexible payment processing options.

Start invoicing marketing campaigns faster

Join marketing agencies using AgencyPro to automate invoicing from tracked campaign work and retainers. See how automated billing can reduce administrative time and improve cash flow.