Recurring Billing for Marketing Agencies

Recurring Billing Software for Marketing Agencies

Marketing agencies rely on monthly retainer agreements to maintain predictable revenue streams. Our recurring billing software automates your retainer invoicing, tracks payment cycles, and ensures you never miss a billing cycle. Set up automated monthly invoices for each client retainer and get paid on time, every time.

80%
Time saved on billing
95%
On-time payment rate
3x
Faster invoice processing

Recurring Billing Built for Marketing Agencies

Marketing agencies face unique recurring billing challenges when managing predictable revenue streams and retainer-based client billing that generic tools cannot address. With monthly retainers and campaign-based projects, your team of strategists, content creators, media buyers, and account managers needs a recurring billing system that understands managing multiple channels (SEO, PPC, social, content) across dozens of clients simultaneously. AgencyPro's recurring billing capabilities are designed specifically for service businesses like yours. Rather than forcing you to adapt enterprise software or cobble together freelancer tools, AgencyPro automates monthly retainer invoicing and payment collection in a way that matches how marketing agencies actually operate. Setting up recurring invoices, Tracking retainer renewals, Managing billing schedules, Monitoring MRR growth — all connected to your client projects and team workflows. The impact of poor recurring billing management for predictable revenue streams and subscription-style client billing compounds quickly for marketing agencies. When manual billing overhead, late payments, and unpredictable cash flow become chronic problems, it affects not just your bottom line but your client relationships and team morale. Key metrics like monthly recurring revenue, churn rate, payment collection rate determine whether your agency thrives or merely survives. AgencyPro gives you the visibility and automation to optimize these metrics and build a more profitable, scalable operation.

Why Marketing Agencies Need Better Recurring Billing

Digital and traditional marketing firms managing campaigns, content, and strategy for multiple clients.

Manual retainer invoicing takes hours each month and is prone to errors

Missed billing cycles result in delayed payments and cash flow issues

Tracking which clients are on monthly vs quarterly retainers is confusing

Clients forget to pay retainers when invoices aren't sent automatically

How AgencyPro Solves Recurring Billing for Marketing Agencies

Automated subscription and retainer billing with payment processing, dunning management, and revenue recognition.

Automate monthly retainer invoicing with preset billing cycles and amounts

Set up different billing frequencies per client (monthly, quarterly, annual)

Track payment status and send automatic reminders for overdue invoices

Generate retainer reports showing recurring revenue by client and month

Key Benefits for Marketing Agencies

Predictable Cash Flow

Automated monthly invoicing and payment collection means you know exactly when revenue will arrive. No more end-of-month billing scrambles or forgotten invoices.

Reduce Billing Administration

Set up retainer billing once and let the system generate, send, and track invoices automatically each cycle. Redirect the hours you used to spend on monthly billing to client work.

Monitor Revenue Health

Track monthly recurring revenue, client retention, and expansion revenue in real-time dashboards. See trends early and take action before revenue dips.

Simplify Client Relationships

Clear, consistent billing builds trust. Clients receive predictable invoices on schedule, know exactly what they are paying for, and can manage their own budgets accordingly.

How It Works

1

Set Up Retainers

Create recurring billing profiles for each client retainer with monthly amount, billing date, and payment terms

2

Automated Invoicing

System automatically generates and sends invoices on the scheduled billing date for each retainer

3

Payment Tracking

Monitor payment status, send reminders for overdue invoices, and track recurring revenue trends

Frequently Asked Questions

How does recurring billing work for marketing agency retainers?

You set up a recurring billing profile for each client retainer with the monthly amount, billing date, and payment terms. The system automatically generates and sends invoices on the scheduled date each month. Clients receive the invoice via email and can pay online. You can track payment status and send automatic reminders for overdue invoices.

Can I handle different billing frequencies for different clients?

Yes, you can set up monthly, quarterly, or annual billing cycles for each client retainer. Some clients may prefer monthly retainers while others want quarterly or annual agreements. The system handles all frequencies and automatically generates invoices at the correct intervals. You can also pause or modify billing cycles as needed.

What happens if a client wants to change their retainer amount?

You can easily update the recurring billing profile to reflect the new retainer amount. The change takes effect for the next billing cycle. You can also add one-time charges or adjustments to existing invoices. If a client wants to pause their retainer temporarily, you can suspend the recurring billing and resume it later.

How do I track recurring revenue and payment status?

The system provides a dashboard showing all active retainers, upcoming invoices, and payment status. You can see which clients have paid on time, which invoices are overdue, and your total recurring revenue by month. Reports show retainer trends, payment history, and help you forecast future revenue based on active retainers.

Automate Your Retainer Billing

Stop wasting time on manual invoicing. Set up automated recurring billing for all your marketing agency retainers and get paid on time.