Recurring Billing Software for IT Agencies
Managed services contracts bill monthly for infrastructure monitoring and support, but break-fix work, project hours, and hardware procurement sit outside the retainer and need separate line items. AgencyPro invoices the managed services fee automatically, tracks break-fix and project hours against per-incident or per-hour rates, and consolidates everything into a single monthly statement clients can reconcile easily.
Based on self-reported data from AgencyPro customers
Built for IT Firms
IT agencies operating as managed service providers bill clients across multiple dimensions simultaneously — per-seat licensing, per-device management fees, tiered SLA packages, and usage-based charges for backup storage or bandwidth overages. When a client adds 15 new employees mid-month, their per-seat licensing, endpoint management fees, and help desk allocation all need to adjust on the next invoice, a cascading calculation that manual billing consistently gets wrong or delays.
Recurring Billing Built for IT Consulting Firms
Why IT Consulting Firms Need Better Recurring Billing
IT service providers managing infrastructure, cybersecurity, cloud migrations, and technical support.
A client onboarded 15 new employees last Tuesday — their per-seat licensing, endpoint management fees, and help desk allocation all need to change, but the invoice was already generated with last month's numbers
Gold, Silver, and Bronze SLA tiers carry different response times and rates, and manually matching each of your 40 clients to the correct tier every month leads to billing errors
Microsoft 365 seat counts, antivirus licenses, and backup quotas shift quarterly, but the pass-through costs on client invoices still reflect numbers from six months ago
Backup storage overages and bandwidth spikes create variable charges that take hours to calculate manually across a portfolio of managed environments
How IT Firms Use AgencyPro Recurring Billing
Automated subscription and retainer billing with payment processing, dunning management, and revenue recognition.
Recalculate per-seat and per-device charges automatically whenever headcounts or endpoint inventories change — the next invoice reflects the current environment
Lock each client to their contracted SLA tier so response time commitments, coverage hours, and pricing are applied to every invoice without manual lookup
Reconcile vendor license costs against actual seat counts each quarter and pass through the true-up adjustment on the next client invoice
Apply usage-based overage charges for backup storage and bandwidth automatically based on consumption data, no spreadsheet needed
Key Benefits for IT Firms
Managed Service Contract Billing
Automate monthly invoicing for MSP agreements covering network monitoring, endpoint management, and IT infrastructure support. Bill each client based on their contracted service scope — per-device, per-user, or flat-rate managed services pricing.
SLA-Tiered Service Invoicing
Set up recurring billing based on SLA tiers — bronze, silver, gold, or platinum — with each tier reflecting different response times, coverage hours, and support levels. Automatically invoice clients at their contracted SLA level.
Per-Seat & Per-Device Licensing Billing
Configure automated monthly invoicing that scales with client headcount or device counts. Automatically adjust recurring invoice amounts as clients add or remove users, workstations, or managed endpoints from their agreement.
Backup & Disaster Recovery Retainer Billing
Automate monthly billing for ongoing backup management, disaster recovery preparedness, and data protection services. Invoice clients consistently for always-on data protection with usage-based storage tier adjustments.
How It Works
Configure Multi-Dimensional Billing Per Client
Set the SLA tier, per-seat rate, per-device fee, vendor license pass-throughs, and usage-based overage rules for storage and bandwidth in each client's billing profile
Sync Billing to Environment Changes
When a client adds users, onboards devices, or adjusts vendor licenses, the billing profile updates and the next invoice reflects the new figures automatically
Deliver One Consolidated Monthly Invoice
Each client receives a single bill covering managed services, per-seat licensing, per-device fees, vendor cost pass-throughs, and any usage overages in clearly separated sections
Frequently Asked Questions
A client just hired 15 people — how does per-seat billing adjust mid-month?
Update the seat count in the client's billing profile. The system prorates the 15 new seats for the remainder of the current month and sets the full amount for future cycles. The next invoice shows a line item for the prorated addition alongside the original base, then the recurring total updates going forward.
We offer Gold, Silver, and Bronze SLA tiers — can each client be invoiced at the correct rate automatically?
Define each tier with its response time, coverage hours, and per-seat or flat-rate pricing. Assign clients to their contracted tier. Every invoice calculates at the correct rate without manual lookups. When a client upgrades from Silver to Gold mid-contract, the new rate starts on the next billing cycle.
Microsoft 365 licenses change quarterly — how do we keep client invoices accurate?
Tie vendor license pass-throughs to the client's active seat count. When seats change, the license cost line adjusts proportionally. Run quarterly true-ups that reconcile estimated versus actual license usage and apply the difference as a credit or charge on the next invoice.
Backup storage usage varies month to month — how do we bill the overages?
Set a base storage allocation per client (1TB included, for example) and a per-GB overage rate. The system pulls monthly consumption figures, calculates anything above the baseline, and adds the variable charge as a separate line item on the managed services invoice. The client sees base allocation and overage clearly separated.
Recurring Billing for Other Industries
Recurring Billing Software for Marketing Agencies
Digital and traditional marketing firms managing campaigns, content, and strategy for multiple clients.
Recurring Billing Software for SEO Agencies
Search engine optimization firms tracking rankings, building links, and optimizing websites for organic traffic.
Recurring Billing Software for PPC Agencies
Pay-per-click agencies managing Google Ads, Meta Ads, and multi-platform paid advertising campaigns.
Recurring Billing Software for Social Media Agencies
Agencies managing social content, community engagement, and social advertising across platforms.
Recurring Billing Software for Content Agencies
Content marketing firms producing blogs, whitepapers, video scripts, and editorial content for brands.
Recurring Billing Software for PR Agencies
Public relations firms managing media outreach, crisis communications, and brand reputation.
More AgencyPro Solutions for IT Firms
Invoicing Software for IT Consulting Firms
Professional invoicing with time-to-invoice automation, multiple payment gateways, and branded invoice delivery.
Time Tracking Software for IT Agencies
Smart time tracking with project-level timers, billable/non-billable categorization, and team timesheets.
Client Portal for IT Consulting Firms
Branded client-facing portal for project updates, file sharing, approvals, and transparent communication.
Project Management Software for IT Consulting Firms
Agency-focused project management with task boards, deadlines, team assignments, and client collaboration.
CRM Software for IT Consulting Firms
Client relationship management built for service businesses with deal pipeline, contact management, and client lifecycle tracking.
Reporting & Analytics Software for IT Consulting Firms
Real-time dashboards and automated reports covering revenue, profitability, utilization, and project performance.
Automate MSP Billing Across Every Client
Per-seat, per-device, SLA-tiered, and usage-based — all on one invoice. Automate the multi-layered billing that managed services demand.