Recurring Billing for PR Agencies

Recurring Billing Software for PR Agencies

PR agencies rely on monthly retainer agreements for ongoing media relations, press release distribution, and reputation management. Our recurring billing software automates your monthly PR retainer invoicing, tracks payment cycles, and ensures consistent revenue from your PR clients. Set up automated billing for each client's monthly PR retainer.

76%
Time saved on billing
95%
On-time payment rate
3.2x
Faster invoice processing

Recurring Billing Built for PR Agencies

Pr agencies face unique recurring billing challenges when managing predictable revenue streams and retainer-based client billing that generic tools cannot address. With monthly retainers and project-based campaigns, your team of publicists, media relations specialists, content creators, and account managers needs a recurring billing system that understands coordinating time-sensitive media outreach across multiple client campaigns and publications. AgencyPro's recurring billing capabilities are designed specifically for service businesses like yours. Rather than forcing you to adapt enterprise software or cobble together freelancer tools, AgencyPro automates monthly retainer invoicing and payment collection in a way that matches how pr agencies actually operate. Setting up recurring invoices, Tracking retainer renewals, Managing billing schedules, Monitoring MRR growth — all connected to your client projects and team workflows. The impact of poor recurring billing management for predictable revenue streams and subscription-style client billing compounds quickly for pr agencies. When manual billing overhead, late payments, and unpredictable cash flow become chronic problems, it affects not just your bottom line but your client relationships and team morale. Key metrics like monthly recurring revenue, churn rate, payment collection rate determine whether your agency thrives or merely survives. AgencyPro gives you the visibility and automation to optimize these metrics and build a more profitable, scalable operation.

Why PR Agencies Need Better Recurring Billing

Public relations firms managing media outreach, crisis communications, and brand reputation.

Monthly PR retainer invoicing takes hours and is prone to errors

Missed billing cycles result in delayed payments and cash flow issues

Tracking retainer drawdowns for media placements and press releases is complex

Clients forget to pay retainers when invoices aren't sent automatically

How AgencyPro Solves Recurring Billing for PR Agencies

Automated subscription and retainer billing with payment processing, dunning management, and revenue recognition.

Automate monthly PR retainer invoicing with preset amounts and billing dates

Track retainer drawdowns as PR services are delivered and billed

Set up different billing frequencies per client (monthly, quarterly)

Monitor payment status and send automatic reminders for overdue invoices

Key Benefits for PR Agencies

Predictable Cash Flow

Automated monthly invoicing and payment collection means you know exactly when revenue will arrive. No more end-of-month billing scrambles or forgotten invoices.

Reduce Billing Administration

Set up retainer billing once and let the system generate, send, and track invoices automatically each cycle. Redirect the hours you used to spend on monthly billing to client work.

Monitor Revenue Health

Track monthly recurring revenue, client retention, and expansion revenue in real-time dashboards. See trends early and take action before revenue dips.

Simplify Client Relationships

Clear, consistent billing builds trust. Clients receive predictable invoices on schedule, know exactly what they are paying for, and can manage their own budgets accordingly.

How It Works

1

Configure PR Retainers

Create recurring billing profiles for each client's PR retainer with monthly amount, billing date, and service scope

2

Automated Monthly Billing

System automatically generates and sends invoices for PR retainers on the scheduled date each month

3

Retainer Management

Track retainer drawdowns for media placements and press releases, monitor remaining balances, and generate reports

Frequently Asked Questions

How does recurring billing work for PR agency retainers?

You set up a recurring billing profile for each client's PR retainer with the monthly amount, billing date, and payment terms. The system automatically generates and sends invoices on the scheduled date each month. Clients receive invoices via email and can pay online. You can track payment status and see which clients have paid for their ongoing PR services.

Can I track retainer drawdowns for media placements and press releases?

Yes, if clients pay retainers upfront, you can track drawdowns as you deliver PR services like media placements, press releases, and media relations work. The system shows remaining retainer balance and can send notifications when the retainer needs replenishment. You can also combine retainer drawdowns with monthly billing.

What if a client needs crisis management services beyond their retainer?

You can add one-time charges for crisis management services that exceed the retainer amount. The recurring billing profile continues for the base retainer, and you create separate invoices for additional crisis management work. This allows you to bill for both ongoing retainer services and one-time crisis management separately.

How do I handle clients who pay quarterly instead of monthly?

The system supports quarterly, annual, or any custom billing frequency. Simply set the billing cycle to quarterly when creating the recurring billing profile. The system will automatically generate invoices every three months. You can also set up different payment terms for quarterly clients compared to monthly clients.

Streamline PR Retainer Billing

Automate your monthly PR retainer invoicing and focus on media relations instead of manual billing tasks.