- Home
- Recurring Billing
- PR Agencies
Recurring Billing Software for PR Agencies
PR agencies rely on monthly retainer agreements for ongoing media relations, press release distribution, and reputation management. Our recurring billing software automates your monthly PR retainer invoicing, tracks payment cycles, and ensures consistent revenue from your PR clients. Set up automated billing for each client's monthly PR retainer.
Recurring Billing Built for PR Agencies
Why PR Agencies Need Better Recurring Billing
Public relations firms managing media outreach, crisis communications, and brand reputation.
Monthly PR retainer invoicing takes hours and is prone to errors
Missed billing cycles result in delayed payments and cash flow issues
Tracking retainer drawdowns for media placements and press releases is complex
Clients forget to pay retainers when invoices aren't sent automatically
How AgencyPro Solves Recurring Billing for PR Agencies
Automated subscription and retainer billing with payment processing, dunning management, and revenue recognition.
Automate monthly PR retainer invoicing with preset amounts and billing dates
Track retainer drawdowns as PR services are delivered and billed
Set up different billing frequencies per client (monthly, quarterly)
Monitor payment status and send automatic reminders for overdue invoices
Key Benefits for PR Agencies
Predictable Cash Flow
Automated monthly invoicing and payment collection means you know exactly when revenue will arrive. No more end-of-month billing scrambles or forgotten invoices.
Reduce Billing Administration
Set up retainer billing once and let the system generate, send, and track invoices automatically each cycle. Redirect the hours you used to spend on monthly billing to client work.
Monitor Revenue Health
Track monthly recurring revenue, client retention, and expansion revenue in real-time dashboards. See trends early and take action before revenue dips.
Simplify Client Relationships
Clear, consistent billing builds trust. Clients receive predictable invoices on schedule, know exactly what they are paying for, and can manage their own budgets accordingly.
How It Works
Configure PR Retainers
Create recurring billing profiles for each client's PR retainer with monthly amount, billing date, and service scope
Automated Monthly Billing
System automatically generates and sends invoices for PR retainers on the scheduled date each month
Retainer Management
Track retainer drawdowns for media placements and press releases, monitor remaining balances, and generate reports
Frequently Asked Questions
How does recurring billing work for PR agency retainers?
You set up a recurring billing profile for each client's PR retainer with the monthly amount, billing date, and payment terms. The system automatically generates and sends invoices on the scheduled date each month. Clients receive invoices via email and can pay online. You can track payment status and see which clients have paid for their ongoing PR services.
Can I track retainer drawdowns for media placements and press releases?
Yes, if clients pay retainers upfront, you can track drawdowns as you deliver PR services like media placements, press releases, and media relations work. The system shows remaining retainer balance and can send notifications when the retainer needs replenishment. You can also combine retainer drawdowns with monthly billing.
What if a client needs crisis management services beyond their retainer?
You can add one-time charges for crisis management services that exceed the retainer amount. The recurring billing profile continues for the base retainer, and you create separate invoices for additional crisis management work. This allows you to bill for both ongoing retainer services and one-time crisis management separately.
How do I handle clients who pay quarterly instead of monthly?
The system supports quarterly, annual, or any custom billing frequency. Simply set the billing cycle to quarterly when creating the recurring billing profile. The system will automatically generate invoices every three months. You can also set up different payment terms for quarterly clients compared to monthly clients.
Recurring Billing for Other Industries
Recurring Billing Software for Marketing Agencies
Digital and traditional marketing firms managing campaigns, content, and strategy for multiple clients.
Recurring Billing Software for SEO Agencies
Search engine optimization firms tracking rankings, building links, and optimizing websites for organic traffic.
Recurring Billing Software for PPC Agencies
Pay-per-click agencies managing Google Ads, Meta Ads, and multi-platform paid advertising campaigns.
Recurring Billing Software for Social Media Agencies
Agencies managing social content, community engagement, and social advertising across platforms.
Recurring Billing Software for Content Agencies
Content marketing firms producing blogs, whitepapers, video scripts, and editorial content for brands.
Recurring Billing Software for Design Agencies
Graphic and web design agencies creating brand identities, websites, marketing collateral, and UX/UI designs.
More AgencyPro Solutions for PR Agencies
Invoicing Software for PR Agencies
Professional invoicing with time-to-invoice automation, multiple payment gateways, and branded invoice delivery.
Time Tracking Software for PR Agencies
Smart time tracking with project-level timers, billable/non-billable categorization, and team timesheets.
Client Portal for PR Agencies
Branded client-facing portal for project updates, file sharing, approvals, and transparent communication.
Project Management Software for PR Agencies
Agency-focused project management with task boards, deadlines, team assignments, and client collaboration.
CRM Software for PR Agencies
Client relationship management built for service businesses with deal pipeline, contact management, and client lifecycle tracking.
Reporting & Analytics Software for PR Agencies
Real-time dashboards and automated reports covering revenue, profitability, utilization, and project performance.
Streamline PR Retainer Billing
Automate your monthly PR retainer invoicing and focus on media relations instead of manual billing tasks.